Contract Administrator

Griffith Company; Santa Fe Springs (CA); On-site; USD 39,000 - 50,000; Full time

Benefits offered by this job

ESOP program

Vacation time

Sick days

401(k) plan

Relocation assistance

Job summary

Griffith Company is seeking a Contract Administrator in Santa Fe Springs, CA to support bid preparation and post-bid project administration. The role requires coordinating with estimators, maintaining bid schedules, and handling subcontract agreements in a fast-paced construction environment.

Ideal candidates will have 2+ years of data analysis experience, strong MS Office skills (Excel/Word/Outlook/Acrobat), and familiarity with Viewpoint ERP. Bachelor’s degree is preferred.

Qualifications

• 2+ years’ experience collecting, analyzing and interpreting data, preferably in construction or manufacturing.
• Proficient with Microsoft Office applications (Excel, Word, Outlook, Acrobat).
• Experience with Viewpoint or similar ERP system preferred.
• Strong verbal and written communication skills.
• Detail oriented with ability to work under pressure and meet deadlines.

Responsibilities

• Procure bid documents and coordinate with estimators to determine bid requirements.
• Maintain bid schedules for the estimating team.
• Prepare bid packages and liaise with bonding/insurance to meet requirements.
• Submit bid packages and manage contract documentation and signatures.
• Generate and administer subcontract agreements; maintain subcontract status databases.
• Prepare prequalification packages and preliminary notices.
• Assist in change orders and documentation routing to project team.
• Other duties as assigned.

Skills

Data analysis

Verbal & written communication

Detail oriented

Team collaboration

Time management

Education

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Word

Adobe Acrobat

Outlook

Viewpoint Software

Job description

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a nearly 125 history of quality, safety and excellence, Griffith Company also offers a dynamic, exciting and supportive culture, where opportunity for growth abounds.

Position Purpose

The primary responsibilities of the Contract Administrator are to assist the Estimating/Project Management team with bid preparation processes and to handle project administration after a successful low bid.

Essential Functions

• Procure bid documents: Obtain plans and specifications from Owner/Agency.
• Work closely with the Estimators to determine what the bid requirements are for individual projects.
• Maintain bid schedule for the estimating team.
• Conduct Good Faith Effort documentation when required. This includes letter writing, posting advertisements, outreaching to subcontractors and keeping detailed documentation of all outreach efforts.
• Bid Preparation: Process includes preparing the bid package and corresponding with our bonding and insurance companies to make sure all project requirements can be met.
• Bid Running: Contract Administrator will be responsible for physically submitting bid package to Owner/Agency when necessary.
• Review Contract Agreements and obtain necessary bonds, insurance and authorized signatures on all required documentation related to a Prime Contract.
• Generate, issue and administer Subcontract Agreements. This includes reviewing all correspondence concerning Subcontracts and responding as necessary.
• Maintain subcontract status databases.
• Prepare prequalification packages to be submitted to Owner/Agency.
• Prepare and file preliminary notices on private contracts.
• Prepare and distribute preliminary information forms.
• Prepare and distribute EEO letters to signatory unions.
• Gather all necessary documentation to prepare job books for each project.
• Facilitate the execution of change orders and ensure that executed copies are routed to project team.
• Other duties as assigned.

Specific Job Knowledge, Skill and Ability

• The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.
• 2 or more years’ experience collecting, analyzing and interpreting data, preferably in a Construction or Manufacturing environment
• Must be proficient with Microsoft Office applications, specifically needing Advanced skills with:
• Microsoft Excel
• Microsoft Word
• Adobe Acrobat
• Outlook
• Experience with Viewpoint Software or an equivalent ERP system is preferred
• Must have excellent verbal and written communication skills
• Must be detail oriented and have the ability to work under pressure with strict deadlines
• Must be self-motivated, intellectually curious and enjoy working with a diverse group of people

Education

Bachelor’s degree is preferred, but not required.

Competencies

• Collaboration Skills
• Communication Proficiency
• Problem Solving/Analysis
• Technical Capacity
• Time Management

Physical Demands

• Most time spent in an indoor office environment
• Frequently required to stand and walk.
• Regularly required to sit for extended periods of time.
• Must lift and move up to 20 pounds.
• Pushing/pulling of file cabinets
• Extended visual use of a computer screen
• Frequent typing
• Occasional travel

Company Benefits Package

In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Hourly Rate: $28.00 - $36.00

We will consider entry level candidates for this role who possess administrative experience.

Relocation assistance will be provided to candidates outside of the local area on a case‑by‑case basis.

Visit us at: www.griffithcompany.net

Griffith Company is an equal opportunity employer and an employee‑owned company.

Important Notice to Staffing Agencies/Recruiting Firms (please read completely)

Griffith Company will not accept unsolicited resumes from any sources other than directly from a candidate, Griffith Company employee or any of our industry and academic partners.Any unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Company's applicant/candidate database.Griffith Company will NOT pay a recruiting/placement fee for any candidate hire resulting from the receipt of an unsolicited resume.

1. Have a valid fully‑executed written contract with Griffith Company for service (signed only by our CEO, President, Executive Vice President or Human Resources Director). No other Griffith Company employee is authorized to bind Griffith Company to any agreement regarding the placement of candidates by Agencies.
2. Responding to a written request from a member of our Human Resources team to work on filling a specific job opening - we will not accept any unrelated resumes.

In the cases of staffing agencies/recruiting firms that meet the above criteria: we will not consider a presentation of a candidate to us as accepted unless a member of our Human Resources team expresses in writing to your firm/agency an interest in engaging with a candidate that is being presented. The act of a firm/agency simply sharing a candidate resume or profile with a hiring manager or any other Griffith Company employee by email, text or any other communication method will not suffice as Griffith Company's acceptance of a candidate.