Contract Administrator

Global Technical Talent; Remote; USD 60,000 - 80,000; Part time

Job summary

A leading staffing firm is seeking a detail-oriented Contract Administrator to support contract and invoicing activities for a top U.S. energy provider. This remote contract role involves reviewing invoices, supporting compliance, and managing vendor communications. Ideal candidates will have an accounting or finance background and strong problem-solving skills. The position offers flexible remote work with optional quarterly in-person meetings in California.

Benefits

Medical, Vision, and Dental Insurance Plans

401(k) Retirement Fund

Qualifications

• Experience with journal entries and Goods Receipts (GRs).
• Strong vendor communication skills.
• Ability to independently resolve discrepancies.

Responsibilities

• Review invoices to ensure alignment with contracts.
• Confirm work performed with Line of Business (LOB) partners.
• Facilitate meetings with vendors to resolve discrepancies.

Skills

Vendor invoice review and processing

Accounting or finance background

Strong problem-solving and reconciliation skills

Tools

SAP

Ariba

Microsoft Excel

Job description

Overview

Contract Administrator | Alternate / Related Job Titles: Contracts & Invoicing Analyst; Vendor Billing & Contracts Specialist; Contract Accounting Analyst; Procurement & Contracts Administrator. Location: Rocklin, California — Remote (Preference for candidates residing in the Bay Area or near PG&E service territory; quarterly in-person meetings are optional). Contract Details: Position Type – Contract; Contract Duration – 4 Months; Start – As Soon As Possible; Pay Rate – Not specified.

We are seeking a detail-oriented Contract Administrator to support contract, invoicing, and vendor payment activities for a leading U.S. energy provider. This is a remote contract role supporting financial operations, invoice validation, journal entries, and purchase order management. The ideal candidate will bring an accounting or finance background, strong vendor communication skills, and the ability to independently resolve discrepancies while supporting compliance and audit readiness.

Responsibilities

• Invoice Review & Processing: Review invoices to ensure rates, scope, and terms align with contracts
• Confirm work performed with Line of Business (LOB) partners
• Facilitate meetings with vendors and LOBs to resolve invoice discrepancies
• Reconcile vendors’ accounts receivable reports and resolve payment issues
• Identify and escalate contract errors or inconsistencies
• Post Goods Receipts (GRs) and support allocation of funds
• Maintain balanced purchase orders (POs) to ensure timely payments
• Analyze PO imbalances using SAP, Ariba, Microsoft Excel, and financial reports
• Clear blocked invoices in coordination with suppliers and Accounts Payable
• Develop and maintain strong vendor relationships to improve billing accuracy

• Contracts, Change Orders & Purchase Orders: Track approval status of contracts and ensure timely routing
• Collaborate with LOB and Sourcing to ensure contracts are set up correctly
• Monitor available funds and notify stakeholders when extensions are required
• Close out purchase orders after verifying contractual completion
• Perform secondary compliance reviews (insurance, licensing, ISN, union status, etc.)

• Cost Tracking & Accounting: Identify and record cost savings from invoice validation
• Perform KB61 transactions to reallocate costs to capital or expense orders
• Support monthly accrual processes and post accrual entries as needed
• Ensure proper cost accounting to eliminate SOX deficiencies

• Records Management & Reporting: Maintain accurate invoicing and contract documentation per company standards
• Provide reporting, metrics, and guidance to LOB partners

Qualifications

• Required: Experience with journal entries and Goods Receipts (GRs)
• Vendor invoice review and processing experience
• Accounting or finance background
• Strong problem-solving and reconciliation skills

• Preferred: Experience with SAP, Ariba, and financial reporting tools
• Utility, energy, or large enterprise environment experience

• Additional: Professional communication style; Detail-oriented with strong organizational skills; Ability to serve as backup support to team members

Work Environment & Equipment

• Calls conducted via Microsoft Teams
• Company-issued laptop provided
• Additional equipment (1–2 monitors) provided by supplier

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401(k) Retirement Fund

About the Company

Our client is a leading natural gas and electric energy provider serving millions of customers across the United States. PG&E is committed to delivering reliable energy and fostering a positive, inclusive work environment. Our client is an AA/EEO employer that actively pursues and hires a diverse workforce.

About GTT: GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American–owned company based in Alaska. We proudly support diverse and inclusive workplaces and partner with Fortune 500 organizations across banking, utilities, financial services, technology, life sciences, and retail.