Contract Administrator

Liebherr; Newport News (VA); On-site; USD 72,000 - 82,000; Full time

Job summary

Liebherr Mining Equipment Newport News Co. in Newport News, VA, is seeking a Contract Administrator to support domestic and international sales teams. You will respond to RFQs, gather quotations, assist with contract administration, and manage KPI data to ensure contractual compliance.

You will also help develop ATMs and oversee ATM approvals. Rigorous MS Excel and MS Office experience are required, with travel up to 20%.

Qualifications

• Bachelor’s degree in a Business-related discipline with 2–4 years related experience and/or training, or equivalent.
• Contract administration experience, preferably in heavy equipment or industrial manufacturing.
• Hands-on experience with Microsoft Office Suite (advanced Excel required).

Responsibilities

• Responds to RFQs for Liebherr’s mining products.
• Requests labor and supply quotations for proposals.
• Assists with contract administration and KPI tracking for compliance.
• Develops ATMs defining equipment specifications to meet customer needs.
• Organizes ATM review and approval processes.
• Creates and manages demand for direct ship material per contract terms.
• Ensures timely and accurate invoices per contractual terms.
• Maintains key documents: Price List, Project List, Sales Forecast, and forms.
• Supports ISO 9001 implementation with Sales and QA teams.
• Acts as the Business Management System Key User and liaison for SharePoint.

Skills

Contract administration

Advanced Excel

MS Office

Education

Bachelor's degree in Business or related field

2–4 years related experience

Tools

Microsoft Office Suite (Excel)

Job description

Liebherr Mining Equipment Newport News Co.

Work area:

Administration

Country:

US

Entry level:

Professionals

Type of contract:

full time

The Contract Administrator supports the efforts of Liebherr’s domestic and international sales teams by performing the following duties.

Responsibilities

• Responds to internal Requests for Quotes (RFQ’s) related to the supply of Liebherr’s mining products.
• Requests labor and supply quotations from key suppliers to support Liebherr’s MARC, cost cap, and commercial proposals.
• Assists with the administration of existing contracts including the monthly calculation of Key
• Performance Indicators (KPI’s) to determine compliance with contractual obligations.
• Assists with the development of Authorization To Manufacture (ATMs) which define the equipment specifications that fulfill customer requirements
• Organizes the Authorization To Manufacture (ATM) review and approval process.
• Creates and manages demand for direct ship purchased material in accordance with contractual requirements.
• Organizes and ensures timely and accurate invoices in accordance with contractual terms.
• Assists with stock cube management of finished goods.
• Maintains key documents such as the Price List, Project List, Sales Forecast, standard offer forms, and performance guarantee documents.
• Assists the Sales Administration and Quality Assurance departments with implementation activities involving ISO 9001.
• Acts as the Business Management System Key User.
• Administers the Sales SharePoint Site.
• Liaises with Accounting and Controlling for Cash flow and Sales Forecast Budgeting.
• Acts as the Internal Controls (ICS) representative for Sales.
• Conducts annual IC reviews, recommends process changes in accordance with internal control requirements, and participates in IC audits as required.

Education and Experience

• Bachelor's degree (B. A.) from four-year College or University in a Business related discipline with two to four years related experience and/or training; or equivalent combination of education andexperience.
• Contract administration experience, preferably in heavy equipment, OEM, or industrial manufacturing.
• Hands-on experience with Microsoft Office Suite (advanced Excel required).

Additional Requirements

• Travel domestically and internationally up to 20% of the time.
• Ability to obtain and maintain valid driver’s license and passport.

Our Offer

Pay Range: $72,000-$82,000/yr

An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary.

One Passion. Many Opportunities.

Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information.

The company

In line with its international growth, Liebherr’s venture into the United States began in 1970. Within a couple of years, the company expanded and completed its production facilities in Newport News, Virginia, for its product line of hydraulic excavators.It was later converted into Liebherr’s manufacturing facility for mining trucks and remains home to Liebherr Mining Equipment Newport News, Co. In addition to its production facility, Liebherr markets a wide variety of products and technologiesits companies located across the United States. The companies are Liebherr-Aerospace Saline, Inc., Liebherr Gear Technology, Inc., Liebherr Automation Systems, Co., and Liebherr USA, Co., the umbrella company for eight divisions that arepositioned across the United States.

Location

Liebherr Mining Equipment Newport News Co.