Contract Administrator

cumminggroup; Monterey Park (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Cumming Group in Monterey Park, CA is hiring a Contracts Administrator to support education sector project delivery. You will coordinate procurement, prepare packages, and manage bid processes from planning through award.

You will work with PMO, college sites, and client leadership to ensure compliance, maintain documentation, and deliver awarded contracts with accurate post-award submittals, while adhering to policy and law.

Qualifications

• Associates degree in a related field is required.
• Bachelor's degree is preferred.
• 3-6 years of prior relevant experience supporting construction contract activities is required.
• Knowledge of California Higher Education and Public Contract Code requirements is preferred.
• Experience with electronic bidding software and project management software.

Responsibilities

• Coordinate procurement packages for selection of GCs and professional services.
• Manage competitive bidding/selection processes from planning through award.
• Oversee pre-qualification processes and RFQ/SOQ activities with SMEs.
• Prepare addenda, evaluation materials, and award documentation.
• Ensure strict adherence to policies, templates, and laws.
• Report, track, and quality control procurements; manage multiple projects concurrently.
• Understand this is heavily administrative with no supervisory duties.

Skills

Construction Contracts

MS Excel

MS Word

Adobe Acrobat

Attention to detail

Organized

Fast learner

Communication skills

Education

Associate's degree

Bachelor's degree preferred

Tools

Electronic bidding software

Project management software

Job description

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 15 rankings in ENR. With over 70 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

We are currently hiring a Contracts Administrator located in Monterey Park, CA. This opportunity will have you working within our education project construction sector, specifically in support of school construction projects for the Los Angeles Community College District. Our education team provides services to K-12 as well as higher education institutions nationally. You will be teaming with project, program, and client leadership to provide premier educational facilities for our nation's youth and adults seeking to better themselves through learning.

Essential Duties & Responsibilities:

• Coordinate with project management teams at the PMO and College sites to develop and prepare procurement packages for the selection of general contractors and professional services providers.
• Manage a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e. preparing procurement documents, addenda, evaluation materials approval documentation, award documentation, contract documents).
• Manage the pre-qualification processes for professional and/or construction services firms (i.e. Architectural, Environmental, and small Construction Services). This would include the preparation of request for qualifications (RFQ) packages in conjunction with subject matter experts; leading pre-submittal instructional meetings; coordination of request for clarifications (RFC) and issuance of Addenda; Conduct responsiveness reviews of submitted statement of qualifications (SOQ); Coordination and facilitation of the evaluation process; Coordination of post award submittals; Coordination of BOT Award; and prepare awarded contracts and coordinate execution.
• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.
• Reporting, tracking, and quality control for assigned procurements processes.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• This is a heavily administrative role and applicants should understand this will not include supervising others performing these functions.
• This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external.

Knowledge & Skills Required:

• Knowledgeable of standard construction contract terms and conditions.
• Proficient with Microsoft Excel, Word, Adobe Acrobat.
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity.
• Must be detail-oriented and organized.
• Must be a fast learner and logical thinker.
• Must be focused on quality and accuracy.
• Excellent communications skills, both written and verbal.
• Ability to accurately track and report status when managing concurrently running projects.

Preferred Education and Experience:

• Associates degree in a related field is required. Bachelor's degree is preferred.
• 3-6 years of prior relevant experience supporting construction contract activities is required.
• Knowledge of relevant California Higher Education and Public Contract Code requirements is preferred.
• Experience with an electronic bidding software.
• Experience with project management software.

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Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group's policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title