Contract Administrator

Clr Web; McLean (VA); On-site; USD 60,000 - 75,000; Full time

Job summary

Council for Logistics Research, Inc. in the National Capital Region (Hybrid or On-Site) seeks a Contract Administrator to support federal contracting, bid proposals, and contract administration.

You will assist in creating, editing, and formatting proposal content and coordinate with SMEs and project managers to gather information. The role emphasizes writing, editing, and coordinating with stakeholders, requiring 1–3 years of related experience and a Bachelor's degree in English,

Qualifications

• Bachelor’s degree in English, Communications, Business, Political Science, or related field required.
• 1–3 years of professional experience in writing, editing, or federal proposals a plus.
• Strong writing, proofreading, and communication skills.
• Highly organized with strong attention to detail.
• Ability to work on multiple projects under tight deadlines.
• Proficiency with Microsoft Word, Excel, PowerPoint; familiarity with Adobe InDesign, SharePoint, and proposal software is a plus.
• Familiarity with federal procurement processes and FAR/DFARS knowledge.

Responsibilities

• Assist in the creation, writing, editing, and formatting of technical and non-technical proposal content.
• Coordinate with SMEs and project managers to gather proposal information.
• Ensure compliance with solicitation requirements and company standards.
• Develop and maintain proposal templates, past performance summaries, and reusable content libraries.
• Conduct research on federal agencies, contract opportunities, and competitors.
• Support development of proposal visuals (graphics, charts).
• Track proposal progress and help manage timelines and deliverables.
• Collaborate with internal and external stakeholders in pre and post-award opportunities.

Skills

Writing

Proofreading

Communication

Organization

Multitasking

Microsoft Word

Excel

PowerPoint

Adobe InDesign

SharePoint

Chat GPT Business

Education

Bachelor’s degree in English, Communications, Business, Political Science, or related field

Tools

Microsoft Word

Excel

PowerPoint

Adobe InDesign

SharePoint

Chat GPT Business

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Contract Administrator

Full Time Mc Lean, VA, US

Salary Range: $60,000.00 To $75,000.00 Annually

Contract Administrator

Council for Logistics Research, Inc. McLean, VA

Employment Type: Full-Time

Location: National Capital Region (Hybrid or On-Site)

Must be a US Citizen.

Description of Work: We are seeking a motivated, detail-oriented Contract Specialist to join our growing Business Development and Contracting Team. In this role, you will learn about the business of Small Business Government Contracting. You will assist in the development of high-quality proposals and responses to federal Requests for Proposals (RFPs), Requests for Information (RFIs), and other procurement opportunities as well as research and program support on our various contracts. The perfect candidate will not only have experience with business development but also client-facing skills. This is an excellent opportunity for early-career professionals interested in a career in federal contracting, proposal development, and client-facing opportunities.

Duties & Responsibilities:

• Assist in the creation, writing, editing, and formatting of technical and non-technical proposal content
• Coordinate with subject matter experts (SMEs) and project managers to gather relevant proposal information
• Ensure compliance with solicitation requirements and company standards
• Develop and maintain proposal templates, past performance summaries, and reusable content libraries
• Conduct research on federal agencies, contract opportunities, and competitors
• Support the development of graphics, charts, and other proposal visuals
• Track proposal progress and help manage timelines and deliverables
• Work independently and/or under general supervision.
• Contracts:
  • Assist in proposal preparation
  • Assist with contract negotiations, review terms and conditions
  • Administer contracts
  • Collaborate with internal and external stakeholders in support of pre and post award contractual opportunities.
  • Monitor contract performance (cost, schedule, performance)
  • Coordinate with program management
  • Contract close-outs
  • Create and maintain professional interface with customers
  • Perform various reporting.

Required Education, Skills, and Experience:

• Bachelor’s degree in English, Communications, Business, Political Science, or a related field
• 1–3 years of professional experience (internships or coursework related to writing, editing, or federal proposals a plus)
• Strong writing, proofreading, and communication skills
• Highly organized with strong attention to detail
• Ability to work on multiple projects under tight deadlines
• Proficient in Microsoft Word, Excel, PowerPoint; experience with Adobe InDesign, SharePoint, Chat GPT Business , and/or proposal software is a plus
• Familiarity with federal procurement and contracting processes such as OASIS+, FEDSIM, Symphony, and GSA eBuy
• Experience working in a government contracting environment
• Familiarity with GSA schedules, IDIQs, and proposal lifecycle management
• Experience with federal compliance websites such as SAM.gov for updating entity registrations, checking representations and certifications (Reps & Certs), and looking up exclusions. Knowledge of attaining active/past solicitations and contract award data from government databases.
• Knowledge of Federal Acquisition Regulation (FAR),Defense Federal Acquisition Regulation Supplement (DFARS)

CLR and its subcontractors shall abide by the requirements of 41CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on race, color, religion, sex, national origin, sexual orientation, and gender identity. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, gender identity and sexual orientation, protected veteran status or disability.