Contract Administrator

M.J. Electric, LLC; Iron Mountain (MI); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Job summary

M. J. Electric, LLC is seeking a Contract Administrator to support contract lifecycle management across operations.

You will handle intake, routing, execution tracking, and recordkeeping, while assisting with drafting and risk review with the Contract Specialist. Ideal candidates have a Bachelor's degree in business/construction management, 1–3 years of related experience, and strong communication, organization, and documentation skills.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• Legal training is strongly preferred
• 1-3 years of experience in contract administration, construction administration, or related administrative support.
• Working knowledge of contract documents, general office procedures, and practices.
• Demonstrated multi-tasking, data entry, and prioritization skills.
• Ability to work independently, anticipate internal operational needs, and meet deadlines.
• Proven communication, organizational, documentation, and interpersonal skills.
• Excellent computer skills, including proficiency in Microsoft Office, Excel, and Adobe Acrobat Pro.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities and work collaboratively across departments.

Responsibilities

• Support the Contract Specialist with contract intake summaries, internal communication assignments, and preparation of documents for negotiation and risk review.
• Administer contracts from intake through close out, ensuring requests are redacted, routed and processed within established turnaround times.
• Track contract execution status and follow up with internal stakeholders and customers to keep documents moving.
• Maintain accurate records of contract documents, amendments, exhibits, and correspondence in the contract management system.
• Gather and assist with verifying supporting documentation, including certificates of insurance, and bonds.
• Escalate non-standard terms, legal questions, and risk items to the Contract Specialist or the Quanta Legal and Risk teams.
• Set up and maintain contract and customer records within internal systems
• Assist in developing contract templates, checklists, and process improvements.
• Participate in training initiatives related to contract compliance.

Skills

Multi-tasking

Data entry

Prioritization skills

Communication skills

Organizational skills

Interpersonal skills

Independent work

Documentation

Written and verbal communication

Education

Bachelor's degree in Business, Construction Management, or related field

Tools

Microsoft Office

Excel

Adobe Acrobat Pro

Job description

About Us

For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customer's electrical utility construction and maintenance needs.

MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.

We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren't just applying for job, you are building a career.

About this Role - Contract Administrator

We are looking for a talented Contract Administrator that has a passion for quality construction.

The Contract Administrator plays a critical role in supporting contract lifecycle management across M.J. Electric's operations. This position owns the day-to-day administration of customer and prime contracts - intake, routing, execution tracking, and recordkeeping - and supports the Contract Specialist on drafting, negotiation, and risk review.

What You'll Do

• Support the Contract Specialist with contract intake summaries, internal communication assignments, and preparation of documents for negotiation and risk review.
• Administer contracts from intake through close out, ensuring requests are redacted, routed and processed within established turnaround times.
• Track contract execution status and follow up with internal stakeholders and customers to keep documents moving.
• Maintain accurate records of contract documents, amendments, exhibits, and correspondence in the contract management system.
• Gather and assist with verifying supporting documentation, including certificates of insurance, and bonds.
• Escalate non-standard terms, legal questions, and risk items to the Contract Specialist or the Quanta Legal and Risk teams.
• Set up and maintain contract and customer records within internal systems
• Assist in developing contract templates, checklists, and process improvements.
• Participate in training initiatives related to contract compliance.

What You'll Bring

• Bachelor's degree in Business, Construction Management, or related field preferred; equivalent experience considered.
• Legal training is strongly preferred
• 1-3 years of experience in contract administration, construction administration, or related administrative support.
• Working knowledge of contract documents, general office procedures, and practices.
• Demonstrated multi-tasking, data entry, and prioritization skills.
• Ability to work independently, anticipate internal operational needs, and meet deadlines.
• Proven communication, organizational, documentation, and interpersonal skills.
• Excellent computer skills, including proficiency in Microsoft Office, Excel, and Adobe Acrobat Pro.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities and work collaboratively across departments.

Work Environment

• Must be able to remain in a stationary position over 50% of the time
• Requires occasionally moving about inside the office to access file cabinets, office machinery, etc.
• Continuously operate a computer and other office productivity machinery, such as a calculator, copy machine, scanner, and computer printer
• Occasionally lifting up to 20 pounds

What You'll Get

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts