Contract Administrator

Terumo Cardiovascular Group; Franklin Township (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

Terumo Medical Corporation is seeking a contracts-focused professional in New Jersey to draft, review and manage complex contract terms, pricing, rebates, and data for GPOs and IDNs. This role ensures compliance with QA and regulatory standards while supporting RFI/RFP processes and sales reporting.

Responsibilities include maintaining master data in SAP, handling rebate schedules, ARIBA submissions, price lists, and continuous process improvements across pricing and contracting workflows.

Responsibilities

• Draft, review and understand contract terms; revise for business language prior to Legal review.
• Read terms to adjudicate accurate pricing, rebates and fees.
• Maintain GPO membership database via LOC administration and share data internally.
• Investigate pricing discrepancies and determine root causes for resolution and improvement.
• Review rebills requests created by Contract Administrator.
• Manage incentive rebate processes for assigned regions: calculate, set up payments, and ARIBA submissions.
• Audit rebates and prepare monthly, quarterly, and annual rebate reports.
• Prepare monthly, quarterly, and annual sales reports for assigned accounts.
• Assist in managing IDN; support RFI and RFP processes.
• Update contractual price lists timely; maintain customer master data in SAP (MDG).
• Oversee price expiration notices and ensure timely responses; monitor pricing emails and systems.
• Develop SOPs, perform regional price audits, and maintain SharePoint intranet; seek process improvements.
• Demonstrate commitment to patient safety and product quality per Terumo QA requirements.

Job description

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Terumo Medical Corporation (TMC) develops, manufactures, and markets a complete, solutions-based portfolio of high-quality medical devices used in a broad range of applications for numerous areas of the healthcare industry. TMC places a premium on providing customers with world-class products, training and education programs that drive clear economic value, better clinical outcomes and improved quality of life for patients. TMC is part of Tokyo-based Terumo Corporation; one of the world’s leading medical device manufacturers with $6+ billion in sales, 30,000+ employees worldwide and operations in more than 160 nations. Terumo Medical Corporation is comprised of two strategic business divisions: Terumo Interventional Systems and Terumo Medical Products.

Job Details:
1. Draft, review and understand contract terms & conditions, and as appropriate revise contract to include business decision language and comments prior to Legal review.
2. Read and understand the terms and conditions of sales contracts to adjudicate accurate pricing, rebates, and fees deliverables.3. Maintain membership database for assigned Group Purchasing Organizations (GPO) through timely Letter of Commitment (LOC) administration and processing and communicate data to internal users.
4. Assist in the investigation of pricing discrepancies and issues and determine the root cause for resolution and process improvement purposes.
a. Review requests for rebills created by Contract Administrator.
5. For assigned region accounts, manage the following contractually required incentive rebate processes:
a. Calculate and process Incentive Rebate reporting.
b. Set up New Accounts for payment.
c. Submit into ARIBA requests for GPO Administrative Fee and Incentive Rebate payment.
d. Audit Incentive Rebates.
e. Prepare monthly, quarterly, and annual supporting rebates reports.
6. Prepare monthly, quarterly, and annual sales reports (e.g., Business Review and Price Impact Reports) for assigned account contracts.
7. Provide assistance to manage Integrated Delivery Networks (IDN) and assist with Request for Information (RFI) and Request for Proposals (RFP).
8. Update contractual price list files on a timely basis.
9. Maintain customer master for the following contracting purposes:a. IDN/GPO grouping/coding in SAP via Master Data Governance (MDG) or
applicable input table using the Definitive Database tool.
b. Set up and maintain Outpatient and Facility Contracts.
c. Review and address New Account setup (GPO Affiliation confirmation)/ Account Change Emails.
10. Additional responsibilities:
a. Oversee the Price Expiration process including ensuring all notifications are sent
in a timely manner. Assist with follow up to the sales team.
b. Review all CAPS price execution notification emails to ensure timely response.
Responsible for executing all non-contract pricing to ensure upload into SAP.
c. Monitor and act on emails in the TIS Contracts email box, triaging to the
appropriate team members, as necessary.
d. Monitor pricing accuracy in pricing system and ERP system via the System Price Comparison report process.
e. Weekly download of the active account list on shared drive.
f. Develop and maintain assigned departmental SOPs and Work Instructions.
g. Assigned region periodic price audits for accuracy.
h. SharePoint intranet maintenance as requested.
11. Continually evaluate relevant internal processes, procedures and systems and propose recommended improvements to management.
12. Demonstrate a commitment to patient safety and product quality by maintaining compliance with all TMC Quality Systems requirements. This includes but is not limited to the prompt recognition and forwarding of customer complaints (i.e. adverse events,
product performance reports, etc.) to Quality Assurance (QA), and by ensuring all promotional messaging (i.e. branding strategies, product claims, etc.) and materials (i.
literature) discussed or presented to customers are clinically accurate and adhere to AdvaMed guidelines and Terumo’s policy on Interactions with Healthcare Professionals.
13. Perform other job-related duties as assigned.

We believe that the future is bright for everyone at Terumo. We work with the future in mind to generate lasting change, create a bigger impact and produce greater outcomes for today, and for decades to come.

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