Contract Administrator

Ultipro; Chicago (IL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health, Dental & Vision

Birthday chocolate

Job summary

Blommer Chocolate Company is seeking motivated associates in Chicago to manage the full contract lifecycle, including intake, review, drafting from templates, negotiation support, execution, renewal, amendment, and archiving. You will maintain a centralized contract repository, ensure version control, and monitor key obligations.

The role supports negotiations with customers, suppliers, and other partners to align with company standards and risk tolerance.

Qualifications

• Bachelor's degree in Business Administration, Legal Studies, Paralegal Studies, or a related field.
• Minimum 3 years of experience in contract administration, paralegal support, procurement, or related roles.
• Experience with contract lifecycle management systems, document management systems, and electronic signature platforms.
• Experience maintaining contract repositories, corporate records, and legal documentation with high accuracy.
• Strong organizational, project management, and communication skills.

Responsibilities

• Manage the full contract lifecycle from intake to archiving.
• Maintain centralized contract repository with version control.
• Monitor renewals, expirations, and key obligations.
• Coordinate execution via electronic signatures and maintain records.
• Support negotiations and align with company standards and risk tolerance.
• Identify and escalate legal, compliance, or commercial risks to Senior Counsel.
• Support governance records and reporting for contracts and matters.
• Improve contract intake, approval, review, and execution workflows.

Skills

Communication skills

Organizational skills

Project management

Attention to detail

Education

Bachelor's degree in Business Administration, Legal Studies, Paralegal Studies, or related field

Paralegal certificate

Tools

SmartSheet

DocuSign CLM

Document management systems

Job description

Chicago - MerchandiseMart
Blommer Chocolate Company (Headquarters)
222 Merchandise Mart Plaza
Suite 626
Chicago, IL 606541339, USA

Description

Blommer has been providing delicious, high-quality chocolate and cocoa products to customers since 1939. Built as a family business, we are continuing to grow and are looking for motivated and reliable associates to help in our mission of Bringing Chocolate to Life!

Contract Lifecycle Management:

• Manage the full contract lifecycle, including intake, review coordination, drafting from approved templates, negotiation support, execution, renewal, amendment, and archiving.
• Maintain a centralized contract repository, ensuring accurate documentation, version control, and record retention.
• Monitor contract renewals, expirations, notice requirements, pricing review dates, and other key obligations.
• Coordinate contract execution through electronic signature platforms and maintain complete executed records.
• Support contract review and negotiations with customers, suppliers, service providers, co-manufacturers, logistics providers, and other business partners to ensure alignment with company standards and risk tolerance.
• Identify and elevate legal, compliance, or commercial risks to the Senior Counsel as appropriate.

Commercial Contract Support and Workflow Optimization:

• Administer a broad range of commercial agreements, including customer sales agreements, vendor and supplier agreements, ingredient sourcing agreements, co-manufacturing and co-packing agreements, transportation and logistics agreements, confidentiality agreements, professional services agreements, master service agreements, statements of work and related commercial documents.
• Develop, maintain, and administer standard contract templates and clause libraries.
• Support continuous improvement of contract intake, approval, review, and execution workflows.
• Ensure compliance with company approval matrices, delegation of authority requirements, and contract policies.
• Collaborate with internal stakeholders to improve legal matter management and contracting processes.
• Support Legal Department initiatives involving process automation and operational efficiency.

Corporate Governance Support:

• Assist with the administration and maintenance of corporate governance records for Blommer and its subsidiaries.
• Support the preparation, organization, and retention of board of directors and committee meeting materials.
• Maintain corporate entity databases, organizational charts, and annual filing calendars.
• Prepare and assist with state and regulatory filings, business registrations, annual reports, and corporate compliance obligations.
• Maintain corporate records, including organizational documents, board and committee materials, resolutions, consents, legal entity information, and other governance-related documentation to support compliance with applicable legal and regulatory requirements.
• Coordinate with outside counsel, registered agents, and internal stakeholders regarding corporate governance matters as needed.
• Administer contract lifecycle management (CLM), matter management, and e-signature platforms.
• Maintain accurate contract and legal data to support reporting and business decision-making.
• Track and report key performance indicators, including contract cycle times, execution rates, renewal metrics, and workflow effectiveness.
• Ensure proper governance, confidentiality, and security of legal records and documentation.
• Support legal operations initiatives, including process automation, document management, records retention, workflow optimization, and implementation of legal technology solutions.

Required Qualifications:

• Bachelor's degree in Business Administration, Legal Studies, Paralegal Studies, or a related field, or equivalent combination of education and experience.
• Minimum three (3) years of experience in contract administration, paralegal support, procurement, or related commercial contracting roles.
• Demonstrated experience managing end-to-end contract lifecycle processes.
• Working knowledge of commercial contract provisions, including confidentiality, indemnification, insurance, liability allocation, and dispute resolution terms.
• Experience using contract lifecycle management systems, document management systems, and electronic signature platforms.
• Experience maintaining contract repositories, corporate records, and legal documentation with a high degree of accuracy and attention to detail.
• Strong organizational, project management, and document management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Preferred Qualifications:

• Experience supporting an in-house legal department.
• Experience within the food manufacturing, food ingredients, food distribution, agricultural, or consumer packaged goods (CPG) industries.
• Experience with CLM platforms such as SmartSheet, DocuSign CLM or similar systems.
• Paralegal certificate
• Process improvement
• Risk awareness and issue escalation
• Corporate governance administration
• Records management and compliance
• Attention to detail and accuracy
• Strong business judgment
• Cross-functional collaboration
• Data and systems management
• Confidentiality and professionalism
• Employees are encouraged to express interest in internal career opportunities throughout Blommer
• Expectations for promotion or job role change are driven by proficiency and performance in current role
• Career progression would align to other corporate leadership roles within Blommer

Pay Range: $80-110K

Benefits: Blommer understands that our employees are our biggest assets. With this in mind we offer a generous benefits package.

• Health, Dental & Vision- eligibility begins day 1 of hire!
• 10 pounds of free chocolate for your birthday

Blommer Chocolate Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Note to External Recruiters / Search Firms: Blommer Chocolate Company does not accept unsolicited resumes and will not pay for any placement resulting from the receipt of an unsolicited resume. Any unsolicited resumes received will not be considered as a valid submission.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.