Contract Administrator

Convergint Technologies, LLC; Carrollton (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Convergint Technologies, LLC seeks a Contract Administrator to review and negotiate project agreements, purchase orders, subcontracts, NDAs, and related documents within approved authority. You will identify contractual risks, guide internal stakeholders, and ensure proper documentation and compliance.

Responsibilities include managing contract lifecycles, coordinating with Sales, Operations, Legal, and other teams, and supporting insurance and bonding processes.

Qualifications

• Experience in contract management or commercial negotiation.
• Knowledge of contract terms and risk identification.
• Detail-oriented with ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Familiarity with contract management systems such as iReview.

Responsibilities

• Review and negotiate project contracts, PO, subcontracts, NDAs, and insurance terms within authority.
• Escalate agreements outside approved parameters for higher-level review.
• Prepare contract addendums based on company standards and approved language.
• Identify contractual risks related to payment terms, indemnity, or insurance requirements.
• Provide guidance to internal stakeholders on contract interpretation and procedures.
• Coordinate cross‑functional contract handling with Sales, Operations, Legal.
• Ensure timely processing of contract documents and maintain records in the system.
• Support compliance, insurance, bonding, and regulatory requirements.

Skills

Contract management

Commercial negotiation

Attention to detail

Communication

Contract management systems

Tools

iReview

Job description

Description

Essential Duties and Responsibilities

Contract Review, Negotiation, and Risk Management

• Review and negotiate project-specific agreements, purchase orders, subcontracts, NDAs, lien-related documents, insurance requirements, and other assigned contract types within established authority limits and guidelines.
• Escalate agreements that fall outside approved parameters, contain non-standard terms, exceed assigned dollar thresholds, or otherwise require higher-level review.
• Prepare and revise contract addendums based on company standards and approved language.
• Identify and communicate contractual risks related to items such as payment terms, indemnity, or insurance requirements.
• Provide guidance to internal stakeholders on contract interpretation and procedural requirements.
• This role does not review or evaluate statements of work for scope accuracy; scope validation is the responsibility of the business (Sales/Operations).

Contract Lifecycle Management

• Ensure timely and accurate processing of contract documents, including initial intake, internal routing, negotiation, signature execution, and related documentation.
• Maintain contract status and associated documentation in iReview, ensuring that contract histories and required materials are complete and current.
• Use supplemental logs or trackers when required by a specific CTC or internal process.
• Support consistent execution of contract workflows in accordance with company policies and standards.

Insurance, Bonding, and Compliance Support

• Request and obtain certificates of insurance needed for customer or project-specific requirements.
• Coordinate bonding requests (including bid, performance, payment, and warranty bonds) within delegated authority limits.
• Ensure contract terms align with insurance and bonding requirements and elevate exceptions when needed.

Government, Regulatory, and Prevailing Wage Support

• Assist with preliminary notice filings, tracking, and coordination with AR, NCS, Legal, and Operations.
• Support prevailing wage requirements, including wage determinations, reporting, and documentation needs.
• Assist with subcontractor onboarding by ensuring required documentation (licenses, W-9, COIs, NDAs/MSAs, safety documents) is collected and compliant.

Cross-Functional Collaboration and Customer Engagement

• Work closely with Sales, Operations, Legal, and other internal partners to support timely and accurate contract handling.
• Communicate professionally with customers regarding contract requirements, documentation needs, and status updates.
• Support Sales and Operations with RFP reviews (limited to contract terms), prequalification forms, and customer portal requirements.
• Provide assistance to project teams with documentation related to compliance, insurance requirements, and customer obligations.

Skills and Qualifications

Required

• Experience in contract management, commercial negotiation, or related responsibilities (specific years of experience to be confirmed based on organizational needs).
• Working knowledge of contract terms and risk identification.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills.
• Proficiency with contract management systems and tools, including iReview.

Preferred

• Experience in construction, technology integration, or other project-based industries.
• Familiarity with Convergint systems, processes, and contracting standards.
• Exposure to government contracting or prevailing wage processes.

Competencies

• Demonstrates Convergint Values and Beliefs.
• Exercises sound judgment, confidentiality, and discretion.
• Collaborates effectively across teams and with external partners.
• Shows initiative, ownership, and a continuous improvement mindset.
• Maintains professionalism and customer-focused communication.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.