Contract Administrator

USA MOT Motion Industries, Inc.; Alton (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Motion Industries is seeking a Contract Administrator to oversee contracts, subcontracts, and consulting agreements under general supervision. You will manage routine documentation, compliance reviews, and lifecycle management from requirements through closeout, ensuring accuracy and timely reporting.

A bachelor’s degree with 1–3 years of related experience is typical, and strong organizational and communication skills are essential.

Qualifications

• Bachelor's degree and 1–3 years related experience.
• Understanding of common contractual terms and practices.
• Excellent organizational skills and attention to detail.

Responsibilities

• Prepare and administer routine contract documents in compliance with laws and regulations.
• Manage electronic contract files for audits and tracking.
• Review certifications for compliance.
• Oversee lifecycle of contracts from requirements to closeout.
• Develop metrics to improve contract performance.
• Review agreements for compliance with provisions and company policies.
• Initial reviews of NDAs, statements of work, amendments and related documents.

Skills

Contract terms

Organization

Follow-through

Time management

Communication

Education

Bachelor's degree

Job description

SUMMARY

Under general supervision, the Contract Administrator is responsible for the administration of contracts, subcontracts, consulting agreements, and reporting.

JOB DUTIES

• Prepares and administers routine correspondence, negotiation memorandum, summaries, source selection, cost/price analysis, and other supporting documentation in compliance with Federal laws, regulations, guidelines, prime contracts, and best business practices.
• Prepares, organizes, and maintains electronic database for Agreements, Contract or Subcontract files to ensure they are properly recorded, filed, and available for internal and external audits.
• Reviews Annual Representations, Certifications, and Other Certifications for compliance.
• Responsible for the entire lifecycle of the assigned contract or subcontract, including defining the requirements, researching opportunities, and closeout processing.
• Helps identify, develop and deploy key metrics to drive the contracts organization to higher levels of overall performance.
• Reviews and coordinates company agreements for compliance with special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and company business unit procedures.
• Performs initial review of certain contract documents, such as non-disclosure agreements, statements of work, amendments and other agreements as directed by procurement.
• Performs other duties as assigned.
• Conducts initial reviews of various contracts to assess transaction complexity, ensures that all necessary information from business stakeholders has been obtained and initiates certain draft revisions.

EDUCATION & EXPERIENCE

• Typically requires a bachelor's degree and one (1) to three (3) years of related experience or an equivalent combination.

KNOWLEDGE, SKILLS, ABILITIES

• Understanding of common contractual terms and practices
• Highly organized and strict attention to detail
• Excellent follow-through and ability to find and utilize all resources available
• Ability to prioritize assignments and work effectively under time constraints
• Ability to communicate effectively and tactfully with persons on all levels, in-person, in email and on the telephone

COMPANY INFORMATION

Motion Industries offers an excellent benefits package which includes options for healthcare coverage, 401(k), tuition reimbursement, vacation, sick, and holiday pay.

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic.

GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.