Contract Administrative Assistant (Knight Const. & Supply)

Knight Companies; Washington (District of Columbia); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Top hourly rate

Medical insurance

Dental insurance

Vision insurance

Short-term disability

Life insurance

401(k) match

Paid vacation

Job summary

Knight Const. & Supply, Inc. in Washington, DC is seeking a Contract Administrative Assistant to support the Project Team and Contract Administrator.

You will assist with collateral file management, data collection, report creation, proofreading, research, and large document assembly to keep projects moving toward completion. You will coordinate with estimators and project managers, attend pre-bid meetings, ensure contract compliance through closeout, and help with subcontractor requirements

Qualifications

• Minimum AA Degree or equivalent education and related experience required
• Prior experience in construction and/or State and Federal procurement is a plus
• Proficient with MS Office Suite
• Accounting or bookkeeping background is a plus
• Must be detailed oriented with excellent written and verbal communication skills
• Uses discretion, good judgment and adherence to strict confidentiality
• Energetic, team player with a positive, innovative approach to problem solving
• Goal oriented, internally motivated, and can work independently
• Takes initiative to utilize resources available
• Excellent time-management and general organization skills
• Possess high-level multitasking abilities and the ability to continually re-prioritize tasks
• Excellent time management skills with a proven ability to meet deadlines
• Must be able to meet all safety requirements for applicable safety policies

Responsibilities

• Provide support to Contract Administrator, Estimators, Project Managers & key personnel throughout bidding process and contract
• Coordinate with estimating team to format, proof, edit and assemble bid and private proposals as needed
• Attend Pre-bid and/or Project Meetings as needed
• Assist in contract compliance from project award through final closeout
• Assist in coordination, collection, tracking correspondence and construction documentation for multiple projects
• Assist with Small Business Participation and Subcontracting Program
• Assist in updating and maintaining subcontractor insurance requirements
• Assist with preparing/submitting workforce and minority utilization forms and prevailing wage requirements/compliance, collection/tracking of insurance and employee site clearances
• Assist, schedule and partake in periodic travel
• Assist with a variety of tasks for other departments including invoicing, accounting functions, and back-up coverage for Receptionist
• Work within and promote corporate vision, mission, and values of the organization
• Performs other duties as assigned

Skills

AA Degree or equivalent

MS Office Suite

Written and verbal communication

Discretion and confidentiality

Time management

Multitasking

Education

AA Degree or equivalent education

Tools

MS Office Suite

Job description

Job Description

Growing continually since 1968, Knight Const. & Supply, Inc. (KCS) is a General Contractor (WA license #KNIGHCS2810N) focused on large heavy construction projects and industrial plant facility maintenance.
As a family-owned company and former U.S. Army Corps of Engineers National Civil Works Contractor of the Year Award winner, we enjoy close ties with Eastern Washington/Idaho communities around our Deer Park, WA headquarters. For over 50 years, we have been lauded by public agencies, commercial clients, and federal officials for our work in building and updating hydraulic steel and concrete properties as well as their associated actuators. These projects control the water flow, fish passage, and barge traffic via dams on systems including the Columbia and Snake Rivers as well as other waterways in Oregon, Washington, Alaska, Idaho, Montana, and the Dakotas.
With an uninterrupted reputation for quality, stable work environment, and long-term employees while providing training and opportunities as the company has grown, KCS seeks additional motivated people to carry on this tradition of excellence in the field and close-knit support within the community. KCS maintains office, manufacturing, and fabrication facilities onsite featuring millwrights, electricians, heavy equipment and crane operators, as well as general laborers and administrative personnel. We want you to become a part of our team tackling some of the toughest hydroelectric and heavy industrial projects while enjoying the less hectic atmosphere of the region to enjoy family and friends in one of the most beautiful and unspoiled parts of the U.S.

Contract Administrative Assistant

Under the direction of the Contract Administrator, helps move construction projects towards completion by performing tasks which typically include production and distribution of collateral file management, data collection, report creation, proofreading, research, large document assembly and team collaboration. Provides administrative support to complete a variety of projects and ongoing daily administrative tasks for the Project Team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide support to Contract Administrator, Estimators, Project Managers & key personnel throughout bidding process and contract
• Coordinate with estimating team to format, proof, edit and assemble bid and private proposals as needed
• Attend Pre-bid and/or Project Meetings as needed
• Assist in contract compliance from project award through final closeout
• Assist in coordination, collection, tracking correspondence and construction documentation for multiple projects
• Assist with Small Business Participation and Subcontracting Program
• Assist in updating and maintaining subcontractor insurance requirements
• Assist with preparing/submitting workforce and minority utilization forms and prevailing wage requirements/compliance, collection/tracking of insurance and employee site clearances
• Assist, schedule and partake in periodic travel
• Assist with a variety of tasks for other departments including invoicing, accounting functions, and back-up coverage for Receptionist
• Work within and promote corporate vision, mission, and values of the organization
• Performs other duties as assigned

REQUIRED EXPERIENCE, SKILLS AND EDUCATION

• Minimum AA Degree or equivalent education and related experience required
• Prior experience in construction and/or State and Federal procurement is a plus
• Proficient with MS Office Suite
• Accounting or bookkeeping background is a plus
• Must be detailed oriented with excellent written and verbal communication skills
• Uses discretion, good judgment and adherence to strict confidentiality
• Energetic, team player with a positive, innovative approach to problem solving
• Goal oriented, internally motivated, and can work independently
• Takes initiative to utilize resources available
• Excellent time-management and general organization skills
• Possess high-level multitasking abilities and the ability to continually re-prioritize tasks
• Excellent time management skills with a proven ability to meet deadlines
• Must be able to meet all safety requirements for applicable safety policies

PHYSICAL REQUIREMENTS

• Ability to sit/stand for 8+ hours. Prolonged periods of sitting at a desk and working on a computer.
• Occasional walking, pushing, pulling, bending, kneeling, crouching/squatting up to 4+ hours per day.
• Ability to lift/push/pull up to 10 lbs. constantly (67-100% of time); up to 25 lbs. frequently (34-66% of time).
• Ability to communicate (read, write, speak) constantly (67-100% of time).
• See with or without correction; hear with or without correction.

JOB AND COMPANY BENEFITS

• Top of market hourly rate (DOE+)
• Employer-paid benefit package (medical, dental, vision, short-term disability, and life insurance)
• Voluntary health plans (flexible spending account (FSA), health savings account (HSA), long-term disability, and life)
• 401(k) with employer match
• Paid vacation, holidays, and sick leave
• Onsite gym
• Stable, family-owned and -operated business that focuses on the value of our employees
• Knight Const. & Supply, Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.
• If you are an individual with a disability and need assistance in the application or hiring process, please contact Human Resources at or .