Contract Administration Support

Singer Equipment Company, Inc; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

401K with company match

Group life insurance

Flexible spending account

Paid time off

Paid holidays

Job summary

Singer Equipment Company, Inc. seeks a highly organized Inside Sales Support to assist our sales team with estimating and administrative tasks. You will gather project specifications and input estimates, collaborating with project managers to ensure accurate proposals.

The ideal candidate has a high school diploma or higher, experience in sales support, and strong Microsoft Office skills. This role offers a fast-paced office environment and opportunities to grow within the company.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience in sales support, customer service, or related field.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and collaboratively in a team environment.
• Familiarity with construction industry terminology and practices is a plus.
• Experience with estimating software (e.g., AutoQuotes) is desirable but not required.
• High School Diploma or Equivalent
• Minimum experience of up to (2) two years

Responsibilities

• Estimating Support: Assist the estimating team with gathering project specifications and entering estimates from vendors.
• Review project plans, blueprints, and other documentation to accurately assess project requirements.
• Input data into AutoQuotes estimating software and generate accurate and detailed cost estimates.
• Collaborate with project managers and other team members to ensure the accuracy and completeness of estimates.
• Administrative Support: Perform general administrative duties, including data entry, and maintaining office supplies.

Skills

Sales support

Customer service

Communication

Organizational skills

Teamwork

Education

High school diploma

Associate degree

Bachelor's degree

Tools

AutoQuotes

Microsoft Office

Job description

Why Singer?

Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

We are the proud, 3-time recipient of the Foodservice and Supplies Dealer of the Year Award. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team! At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

Why You’ll Love Working Here

• Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.
• Collaborative Spirit: Be part of a supportive and dynamic team environment.
• Growth Opportunities: Develop your skills and advance your career in a dynamic industry.
• Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions.

Overview

We are seeking a highly motivated and organized individual to join our team as an Inside Sales Support. This role will primarily focus on providing administrative support to our sales team while also assisting with estimating tasks. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Essential Functions

• Estimating Support
  • Assist the estimating team with gathering project specifications and entering estimates from vendors.
  • Review project plans, blueprints, and other documentation to accurately assess project requirements.
  • Input data into AutoQuotes estimating software and generate accurate and detailed cost estimates.
  • Collaborate with project managers and other team members to ensure the accuracy and completeness of estimates.
• Administrative Support
  • Perform general administrative duties, including data entry, and maintaining office supplies.

Minimum Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience in sales support, customer service, or related field.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and collaboratively in a team environment.
• Familiarity with construction industry terminology and practices is a plus.
• Experience with estimating software (e.g., AutoQuotes) is desirable but not required.
• High School Diploma or Equivalent
• Minimum experience of up to (2) two years

PHYSICAL DEMANDS

• Physical requirements include walking and sitting for extended periods while operating a computer.
• Normal vision with color perception and normal hearing is required.
• Unassisted mobility is required.

WORKING CONDITIONS

• Indoor office environment

Candidates are encouraged to apply even if they do not meet all listed requirements. We recognize that skills and potential can take many forms, and we value diverse experiences that may not align perfectly with traditional qualifications.

Singer Equipment Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.