Contract Administration Specialist (Global Fund Services)

US Bank; Cincinnati (OH); On-site; USD 67,000 - 78,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

401(k) plan with company contributions

Paid vacation

Sick leave

11 paid holidays

Job summary

U.S. Bank is seeking a Contract Administration Specialist to oversee end-to-end service agreement execution across Global Fund Services. You will coordinate signature requests, KYC validation, review agreements, track approvals, and ensure document integrity and regulatory compliance.

The role emphasizes governance, risk controls, and recordkeeping, with opportunities to learn diverse product workflows and grow toward more complex assignments within the team.

Qualifications

• Associate degree or equivalent work experience
• Four to six years of job‑related experience in institutional trust/financial industry
• Experience in contract administration, legal document review, client onboarding, KYC/AML, risk, or governance functions
• Strong understanding of document control and regulatory requirements
• Excellent attention to detail with ability to manage control-based processes
• Ability to think on your feet and resolve complex problems with minimal supervision

Responsibilities

• Contract execution and signature governance
• KYC, due diligence, and service agreement review
• Quality assurance & risk controls
• Document management and recordkeeping
• Learn how different processes work across inputs/outputs and product workflows
• Embrace change and think creatively to solve problems

Skills

KYC/AML

Contract admin

Document review

Governance

Communication

Education

Associate degree

Tools

SharePoint

DocuSign

Excel

PowerBI

Job description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

This position provides centralized governance and end-to-end oversight of service agreement execution across all Global Fund Services business lines. In this role, the individual will serve as a central point of coordination for signature requests, KYC validation, agreement review, approval tracking, document retention, and distribution. This position ensures compliance with business-specific requirements, legal and regulatory obligations, governance standards, and operational risk controls. As a critical control function, this role guarantees document integrity, regulatory compliance, and accurate recordkeeping of executed agreements in order to mitigate risk.

As a contract administration specialist, the individual will be expected to perform the following:

• Contract execution and signature governance
• KYC, due diligence, and service agreement review
• Quality assurance & risk controls
• Document management and recordkeeping
• Interest in learning how different processes work, including their inputs and outputs, as well as diverse product workflows
• Embrace change and continually think outside of the box to find new ways to solve problems

As an early career position, our broader team will help the specialist grow and develop to gain experience and understanding of U.S. Bank customers, product, and provided services. The team will provide a career path that can lead to working on increasingly complex assignments, significant and diversified career growth, and expanded autonomy.

Basic Qualifications:

• Associate degree, or equivalent work experience
• Four to six years of job-related experience, preferably in institutional trust and/or financial industry

Preferred Skills/Experience

• Prior experience in contract administration, legal document review, client onboarding, KYC/AML processes, operational risk, or governance functions.
• Strong understanding of document control, execution authority frameworks, and regulatory requirements.
• Exceptional attention to detail with demonstrated ability to manage control-based processes.
• Ability to think on your feet and resolve complex problems with minimal supervision
• Effective interpersonal, verbal, and written communication skills
• Experience with SharePoint, DocuSign, Excel, PowerBI, and other enterprise document management systems is preferred

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $66,640.00 - $78,400.00

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.