Administrative Assistant

U.S. Bank; Charlotte (NC); Ibrido; USD 33.000 - 44.000; Tempo pieno

Vantaggi offerti da questo lavoro

Healthcare

401(k) retirement plan

Paid vacation

Paid holidays

Parental leave

Descrizione del lavoro

U.S. Bank is seeking an experienced Administrative Assistant to support two senior leaders in the OERM space.

You will provide administrative and operational support, including coordinating schedules and meetings, communications, team event coordination, and acting as a key point of contact for internal and external partners. Responsibilities include producing reports, coordinating meetings and travel, and preparing correspondence and materials.

Competenze

• High school diploma or equivalent.
• Typically five or more years of experience in administrative and support staff activities.

Mansioni

• Manage executive calendars and scheduling priorities.
• Plan and coordinate meetings, events, and travel arrangements.
• Prepare correspondence, presentations, reports, and meeting materials.
• Manage Outlook delegate access, shared mailboxes, and distribution lists.
• Support leadership communications and organizational announcements.
• Track action items and facilitate follow-up activities.
• Coordinate team events, leadership meetings, and town halls.
• Handle confidential information with professionalism and discretion.
• Partner with leaders to improve organizational effectiveness and execution.
• Partner with peers to coordinate supplies and logistics for the local office.

Conoscenze

Organizational skills

Multi-tasking

Communication skills

Discretion

Problem solving

AI Copilot experience

Financial services experience

Strumenti

Microsoft 365

Copilot

Outlook

Teams

Word

Excel

PowerPoint

Descrizione del lavoro

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

U.S. Bank is seeking an experienced Administrative Assistant to support two senior leaders in the OERM (Operational Enterprise Risk Management) space. The successful candidate will provide administrative and operational support, including coordinating schedules and meetings, communications, team event coordination, and being a key point of contact for internal and external partners.

Other duties may include: collects and interprets data to produce reports; conducts special projects; coordinates meetings, conferences, presentations and travel arrangements; and composes correspondence and other documentation as needed. Frequently uses personal computer software packages for word processing, graphics, spread sheets, etc. Specific job duties vary by area.

Key Responsibilities

• Manage executive calendars and scheduling priorities
• Plan and coordinate meetings, events, and travel arrangements
• Prepare correspondence, presentations, reports, and meeting materials
• Manage Outlook delegate access, shared mailboxes, and distribution lists
• Support leadership communications and organizational announcements
• Track action items and facilitate follow-up activities
• Coordinate team events, leadership meetings, and town halls
• Handle confidential information with professionalism and discretion
• Partner with leaders to improve organizational effectiveness and execution
• Partner with peers to coordinate supplies and logistics for the local office

Basic Qualifications

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities

Preferred Skills/Experience

• Strong organizational and time-management skills
• Ability to succeed in a fast-paced environment and manage multiple priorities and deadlines
• Advanced Microsoft 365 proficiency (Copilot, Outlook, Teams, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• High attention to detail and confidentiality
• Experience in financial services or highly-regulated industries
• Experience leveraging AI such as Microsoft Copilot to automate tasks

*This role requires working from a U.S. Bank location three (3) or more days per week.

**We are hiring in the following locations:

• Minneapolis, MN
• Charlotte, NC

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $24.18 - $32.21

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.