Contract Administration Professional

Texas Comptroller of Public Accounts; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Texas Comptroller of Public Accounts is seeking a Contract Administration Professional to manage procurement contracts, define requirements, review procurement processes, and monitor contract performance across agency systems including CAPPS, Salesforce, and SharePoint.

The role emphasizes governance, process development, and collaboration with contract managers and end-users to ensure compliant, timely contract deliverables.

Qualifications

• Bachelor's degree.
• 4 years of experience with contract management.
• 4 years of experience with contract monitoring and/or auditing.
• 4 years of experience complying with contractual, legislative, and regulatory requirements.
• 4 years of experience establishing and cultivating vendor relationships.
• Experience with Microsoft Excel.

Responsibilities

• Manages and monitors CPA contracts and contract performance, including tracking key metrics with agency contract managers.
• Works with assigned contract managers across agency and maintains input for CMMP and SCMS for high-risk contracts.
• Ensures contract deliverables are reviewed and accepted before signing acceptance.
• Coordinates with contract managers to ensure vendor deliverables are accepted prior to payment of invoices.
• Assists and supports purchasers, end-users, and contract managers with all phases of the contract life cycle.
• Enter and maintain data in CAPPS, SharePoint, Salesforce, and related systems.

Skills

Contract management

Vendor management

Auditing

Excel

Education

Bachelor's degree

Tools

CAPPS

Salesforce

SharePoint

Job description

Agency Information

Serve Texas with private-sector urgency and public-sector purpose.

Every dollar the State of Texas collects, holds, or spends runs through the Comptroller's Office. We are the state's chief tax collector, accountant, revenue estimator, treasurer, and purchasing manager. We write the checks and keep the books for the multi-billion-dollar business of state government, and we serve virtually every Texan while doing it.

Texans trust us with their money. We earn that trust every day by safeguarding taxpayer dollars, cutting waste, and finding better, faster, more efficient ways to get the job done.

This is not a place to coast. The work is demanding, the pace is fast, and the standards are high. We want people who take ownership, question the status quo, and think creatively seeing beyond the obvious to solve the problems facing Texans. We measure ourselves by results. If you're driven by the idea that government can work better, and willing to work hard to prove it, you'll fit in here.

What you'll get in return: real responsibility, meaningful work, and the chance to build your career alongside sharp, mission-focused professionals. We invest in people who invest in the job, with on-the-job training, professional development, and room to grow as fast as your performance allows.

Public service is a calling. If you're ready to make every taxpayer dollar count, we want to hear from you.

Work Hours

Monday through Friday, 40 hours a week with occasional evening, weekend hours and holidays. Hours may change based on business need.

General Description

Join the Contract Administration & Procurement division as a Contract Administration Professional! Work involves the administration of procurement contracts by defining and reviewing requirements and managing and monitoring procurements and related contracts. Contribute to establishment goals and objectives, develop guidelines, procedures, policies, training, rules, and regulations for the agency. Maintain data and monitor agency procurement and contract management systems including the agency system of record (CAPPS) as well as other key supplemental systems such as the Contract Repository (in SharePoint) and the supplemental Planning, Procurement, and Contract Management System (in Salesforce).

Minimum Qualifications

• Bachelor's degree.
• 4 years of experience with contract management.
• 4 years of experience with contract monitoring and/or auditing.
• 4 years of experience complying with contractual, legislative, and regulatory requirements.
• 4 years of experience establishing and cultivating vendor relationships.
• Experience with Microsoft Excel.

Preferred Qualifications

• Experience with state project management, supply chain management, and procurement.
• Experience in Texas state purchasing methods, processes, rules and requirements.
• Experience in gathering requirements and specification development.
• Experience with the Centralized Accounting Payroll/Personnel System (CAPPS) Customer Contracts and Purchasing/eProcurement modules.
• Experience with contract issue resolution.
• Experience creating policies and procedures.
• Experience working with Salesforce database.
• Experience working with SharePoint.

Substitutions

• Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.

Licenses and Certifications

• Certification as a Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) must be obtained within 6 months of employment.
• Preferred Certifications:

• Certified Texas Contract Manager (CTCM)
• Certified Texas Contract Developer (CTCD)

Contract Management and Monitoring

• Manages and monitors CPA contracts and contract performance, including tracking key metrics with agency contract managers.
• Works with assigned contract managers across agency and maintains provides input for the agency Contract Management and Monitoring Plan (CMMP) and Streamlined Contract Monitoring Schedule (SCMS)for high-risk contracts.
• Ensures that agency can validate vendor performance for the deliverables and the due dates contained in the contract.
• Reviews contract deliverable content expectations, acceptance criteria, and contract delivery dates, quality, contents, and documentation standards with the contract manager/monitor.
• Coordinates with agency contract manager, monitors, and business owners to affirm that contract deliverables are reviewed and accepted by all appropriate parties before signing acceptance.
• Coordinates with contract managers to ensure all vendor deliverables have been accepted prior to authorizing payment of invoices.
• Assists and supports purchasers, end-users, and contract managers and/or monitors with all phases of the contract life cycle.
• Manually enters and maintains data in the contract management systems including the agency system of record (CAPPS) as well as other key supplemental systems such as the Contract Repository (in SharePoint) and the supplemental Planning, Procurement, and Contract Management System (in Salesforce).
• Conducts activities supporting vendor relationship management and outreach with the agency.

System Development and Analysis

• May provide input and perform user acceptance testing for systems, contract implementation or contribute to the creation of documentation for the Procurement and Contract Management Administration Systems.
• Aids in user story development, user acceptance testing for systems such as CAPPS, Salesforce, and SharePoint.
• May assist with business process system documentation and training as needed.
• Works with other key system stakeholders to provide assistance and guidance in system use and coordination.
• Attends training, including contract management certification classes delivered by Statewide Procurement Division (SPD).
• May provide training to others on compliance topics.

Performs other related duties as assigned

• Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering.

Please Note

An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

The Comptroller's Office is proud to be an equal opportunity workplace.