CONTRACT ADMINISTRATION MANAGER (ACQUISITION MANAGEMENT SERVICES)

Los Angeles Metro; Los Angeles (CA); On-site; USD 99,000 - 149,000; Full time

Job summary

An established industry player is seeking a Contract Administration Manager to oversee the entire lifecycle of contracts related to procurement and construction. This role involves negotiating contracts, managing compliance, and providing business advisement on solicitations. The ideal candidate will have extensive experience in contract administration, strong negotiation skills, and the ability to lead proposal evaluations. Join a forward-thinking organization dedicated to enhancing the quality of life in LA County through a world-class transportation system. This is a fantastic opportunity for those looking to make a significant impact in a dynamic environment.

Qualifications

• Requires a combination of education and/or experience in contract administration.
• Six years of relevant experience or three years of supervisory experience required.

Responsibilities

• Oversees negotiation and administration of contracts for engineering projects.
• Conducts pre-bid meetings and evaluates proposals.
• Monitors contract compliance and resolves issues.

Skills

Contract Administration

Negotiation

Bid Analysis

Cost Analysis

Communication

Supervision

Multitasking

Education

Bachelor's Degree in Economics

Master's Degree (preferred)

Job description

CONTRACT ADMINISTRATION MANAGER (ACQUISITION MANAGEMENT SERVICES)

Join to apply for the CONTRACT ADMINISTRATION MANAGER (ACQUISITION MANAGEMENT SERVICES) role at Los Angeles Metro.

This range is provided by Los Angeles Metro. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$99,278.40/yr - $148,928.00/yr

Metro’s mission

To provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Performs highly complex administration and management activities for the entire contract lifecycle related to procurement, construction, and professional services contracts, supplies, and equipment.

Examples of Duties

• Oversees the negotiation, daily administration, and review of contracts for professional, support, and technical engineering projects to ensure conformance with Metro procedures, specifications, and applicable regulations.
• Provides business advisement to clients on upcoming and current solicitations and contracts.
• Oversees, reviews, and comments on Request for Proposals (RFPs) packages.
• Approves final packages for advertising, printing, and distribution.
• Conducts pre-bid and pre-proposal meetings to answer questions and set schedules.
• Receives bids and proposals, acts as chairperson on bid/proposal evaluation team, and recommends contract awards to supervisor.
• Negotiates and executes contracts.
• Prepares various contract award letters and notices.
• Responds to bid and proposal award protests.
• Completes final draft of contracts.
• Participates in initial contractor and consultant conferences.
• Initiates action to resolve problems with consultants and other professional service firms; provides guidance in negotiating claims; reviews, monitors, and plans the acquisition of equipment and materials and selecting construction contractors.
• Maintains an audit file for each contract including original contract, correspondence, changes/deviations, amendments, clarifications, and payment schedules.
• Establishes evaluation criteria with Project Manager.
• Reviews invoices and payments.
• Negotiates and approves change orders and contract amendments.
• Coordinates escrow agreements and other contractual documents.
• Attends progress meetings to review contract issues, set payment schedules, and make adjustments.
• Monitors contract compliance.
• Assists in developing claim strategies to minimize damage and schedule impacts.
• Arranges and participates in final inspection and prepares closeout documents.
• Prepares monthly status reports, summaries, and correspondence.
• Briefs management on projects and gives oral presentations.
• Supervises, trains, and motivates staff.
• Implements safety policies and maintains accountability for safety performance.
• Ensures compliance with EEO policies and programs.

Minimum Qualifications

May perform other related duties. Requires a combination of education and/or experience providing the necessary knowledge, skills, and abilities.

Education

• Bachelor's Degree in Economics, Business, Public Administration, or related; Master's preferred.

Experience

• Six years relevant experience or three years supervisory experience in complex contract administration; specialized experience may be required.

Certifications/License

• Valid California Class C Driver License or alternative transportation method.
• Professional certification from NCMA, APICS, ISM, or equivalent preferred.

Preferred Qualifications

Experience managing full lifecycle contracts for complex procurements, leading proposal evaluations, negotiations, and resolving disputes or claims.

Knowledge, Skills, and Abilities

Includes understanding of contract administration principles, applicable laws, bid analysis, cost analysis, supervision, management, negotiation, communication, and multitasking.

Working Conditions & Physical Effort

Office environment, computer use, sitting, communication, and physical requirements as described.

Additional Information

Metro is an Equal Opportunity Employer and does not discriminate. Application deadline: 5:00 p.m. on the closing date. Apply online at www.metro.net.