Contract Admin, Specialist II

Fluor Corporation; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision plans

401(k) with company match

Paid time off

Job summary

Fluor Corporation is seeking a Contract Administrator to support the oversight of five to seven contracts across Fluor projects. The role ensures compliance with statutes and contract terms, and provides guidance on Fluor processes to junior contract administrators.

The position involves managing documentation, coordinating information flow, and supporting project teams with contract procedures and templates. Equal opportunity employer; background checks will be conducted.

Qualifications

• Accredited four-year degree plus two years of related experience, or six years if non-degreed.
• Ability to communicate effectively with diverse audiences including management, coworkers, clients, vendors, contractors, and visitors.

Responsibilities

• Participate in bidder pre-qualification, monitor compliance with HSE, Quality and Finance procedures.
• Establish and maintain contract files per Fluor's practice.
• Prepare and communicate required records, reports or documents to meet contract requirements.
• Coordinate timely issuance, distribution, or response of information, invoices, and correspondence.
• Record and maintain project contract data using reference systems.
• Perform other duties as assigned.

Skills

Contract management

Documentation control

Stakeholder communication

Attention to detail

Education

Bachelor's degree in related field

Job description

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At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Fluor is a leading government contractor with a proven track record of delivering high‑value technical solutions around the world to U.S. government agencies such as the DOE, NNSA, the Department of Defense and the Intelligence Community.

Job Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation’s overall business performance, deliver added value to our shareholders and joint venture partners, reduce leakage, and promote consistent and cost effective solutions across business lines, projects and locations. This position typically provides oversight on five to seven (5 to 7) noncomplex contracts on Fluor projects. This role assures compliance with all statutes, regulations, and contract terms and conditions. The individual will be required to participate in the collection of information of reports related to their assigned contracts. This role provides guidance on project and Fluor processes and practices to junior contract administrators.

• Participate the pre-qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors’ compliance to Fluor’s Health, Safety and Environmental (HSE), Quality, and Finance procedures currently in place
• Establish and maintain contract files in accordance with Fluor’s practice
• Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
• Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence
• Use reference systems to record and maintain project contract data
• Other duties as assigned

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and two (2) years of work-related experience or a combination of education and directly related experience equal to six (6) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Participate in project functional audits
• Develop agendas and participate in project kick-off and alignment meetings
• Participate in Project Contract Procedures preparation
• Participate in development of standard contract templates for a project
• Coordinate the timely issue/distribution/response of documents to the Contractor
• Coordinate/maintain control of Site Instructions
• Participate in negotiation of contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (including project controls, legal services, project management, construction, engineering, finance/accounting, and client)
• Participate in internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents
• Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client
• Perform contract management post-award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
• Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations
• Interface with all levels of the project team – and be able to represent and interface with all levels of internal and/or external management and corporate organization persons
• Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner
• Contribute to and promote the use of Fluor’s knowledge management portals and communities
• Maintain a working knowledge of the Company’s Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Contract Management Framework and Fluor University® training

Preferred Qualifications

• Participate in project functional audits
• Develop agendas and participate in project kick-off and alignment meetings
• Participate in Project Contract Procedures preparation
• Participate in development of standard contract templates for a project
• Coordinate the timely issue/distribution/response of documents to the Contractor
• Coordinate/maintain control of Site Instructions
• Participate in negotiation of contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (including project controls, legal services, project management, construction, engineering, finance/accounting, and client)
• Participate in internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents
• Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client
• Perform contract management post-award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
• Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluationsInterface with all levels of the project team – and be able to represent and interface with all levels of internal and/or external management and corporate organization persons
• Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner
• Contribute to and promote the use of Fluor’s knowledge management portals and communities
• Maintain a working knowledge of the Company’s Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Contract Management Framework and Fluor University® training

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates: Must be authorized to work in the country where the position is located.

ADA Accommodations: To request an accommodation for application completion, please contact [e-mail]