Senior Contract Administrator, Contract

Fluor Corporation; Barceloneta (PR); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental and vision plans

EAP

Disability coverage

Life insurance

AD&D

401(k) with company match

Paid time off

Job summary

Fluor Constructors seeks a seasoned Contracts Manager to lead negotiation, evaluation and finalization of complex contracts for heavy industrial projects in Puerto Rico and the mainland.

You will manage RFPs, coordinate with project teams, monitor performance, and drive closeout while ensuring compliance with local and federal requirements. Strong communication and risk assessment skills are essential.

Qualifications

• Accredited four-year degree or global equivalent in applicable field and five years of related experience.
• Ability to communicate effectively with audiences including management, coworkers, clients, vendors, contractors, and visitors.
• Job related technical knowledge necessary to complete the job.
• Learn and apply knowledge of local, state/province, and federal/national statutes and guidelines.
• Attend to detail and work in a time-conscious and time-effective manner.
• Experience in contract management, subcontract administration, and/or procurement for engineering/construction projects.
• Experience negotiating commercial terms and final contract price with bidders.
• Strong understanding of contracting principles and legal terms and conditions.

Responsibilities

• Negotiate contract terms and conditions and coordinate technical scopes across disciplines.
• Lead internal RFP and contract pre-award meetings, final negotiations, and drafting of documents.
• Analyze proposals and coordinate evaluations; present recommendations to project team or client.
• Perform post-award contract management including productivity, schedule, changes, invoicing and claims avoidance.
• Close out contracts, resolve issues, issue final modifications and complete contractor evaluations.
• Develop and issue monthly reports and participate in taskforce activities.
• Develop project contract procedures and standard templates; coordinate document distribution to contractors.
• Organize communications and meetings with contractors and understand the Prime Contract.

Skills

Negotiation

Contract management

Communication

Time management

Attention to detail

Multi-tasking

Education

Bachelor's degree (or global equivalent)

Tools

Word processing

Email

Spreadsheets

Presentations

Job description

At Fluor Constructors, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together.

Job Description

• Negotiate contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)
• Lead internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents
• Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client
• Perform contract management post-award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
• Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations
• Other duties as assigned

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and five (5) years of work-related experience or a combination of education and directly related experience equal to nine (9) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Contribute to and promote the use of Fluor’s knowledge management portals and communities
• Stay current/updated with Contract Management practices and procedures; remain informed of current developments and potential changes within the Contract Management group
• Participate in Fluor University® for training and career development
• Ensure timely issuance of contracts
• Prepare and issue monthly reports as required by the project or department
• Participate in taskforce activities, as required
• Use reference systems to record and maintain project contract data
• Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals
• Develop and make formal presentations when given the opportunity
• Organize and document communications and meetings with contractors
• Read and understand the Prime Contract
• Participate in the development of the Project Contracting Plan and contract planning
• Perform Contractor resource survey
• Develop contract risk assessment matrix and participate in risk reviews
• Participate in project functional audits
• Develop agendas and participate in project kick-off and alignment meetings
• Prepare Project Contract Procedures
• Develop standard contract templates for a project
• Coordinate the timely issue/distribution/response of documents to the Contractor
• Coordinate/maintain control of Site Instructions

Preferred Qualifications

• Accredited degree or global equivalent in Business, Construction Management, or Law or equivalent experience required
• Experience in contract management, subcontract administration, and/or procurement experience supporting engineering and construction projects
• Experience developing negotiating contract terms and conditions specifically for contracts related to services, construction, engineering, materials and equipment installation
• Strong understanding of contracting principles and legal terms and conditions
• Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM)
• Experience with administering the Request for Proposal (RFP) process for contractors on heavy industrial construction projects
• Experience in managing the Contractor pre-qualification process
• Experience in conducting commercial evaluations, including the questions and answers (Q&A) and clarifications process with bidders
• Experience in negotiating commercial terms and the final contract price with bidders
• Excellent communication skills
• Understand technical terminology and developments
• Apply technical skills or procedures
• Some basic knowledge of contract types and terms
• Understand and implement practices and procedures
• Generate and consider alternatives
• Intermediate computer and software skills to include the use of word processing and email as well as the intermediate use of spreadsheets and electronic presentations
• Self-motivated professional
• Good organizational skills
• Ability to multi-task and prioritize to achieve project goals

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement

Fluor Constructors is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications, and Global Watchlist screening.

To be Considered Candidates

Must be authorized to work in the country where the position is located.