Contract Admin Specialist

Systems Planning and Analysis, Inc.; Chantilly (VA); On-site; USD 70,000 - 95,000; Full time

Job summary

Systems Planning and Analysis, Inc. is looking for a Contract Admin Specialist in Chantilly, Virginia. This role involves providing contract administration support, preparing reports, and adhering to contract policies. The ideal candidate holds a TS/SCI with Polygraph, has a Bachelor's degree, and possesses a minimum of 4 years of experience in government contracting. Tasks include interfacing with financial systems, maintaining contract files, and recommending contracting methods based on customer requirements.

Qualifications

• Active TS/SCI with Polygraph required, specific polygraph requirements discussed with SPA professional.
• Bachelor's degree in a technical or business-related discipline.
• Minimum of 4 years of relevant experience in contracts supporting the government.

Responsibilities

• Provide general contract administration support.
• Prepare data-call responses for Government approval.
• Prepare reports as directed by the CO, Team Chief, or Senior Contracting Officer.
• Adhere to contract policies and procedures.
• Interface with financial management systems.
• Maintain contract files according to regulations.
• Prepare contract award and modifications.
• Develop, edit, and maintain contractual documents.
• Collect and analyze market information for possible sources.
• Analyze and document cash flow consideration.
• Recommend appropriate contracting methods.

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business experience, we are known for continuous innovation for our government customers in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter.

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting‑edge technologies, and supporting capabilities for our National Defense.

The Intelligence Programs Group (IPG), part of SPA's Space and Intelligence Division, is a specialized provider of systems engineering and trusted advisory services to the Space and National Intelligence community. We utilize mission‑proven, data‑driven advisory tools and capabilities. We provide highly technical support to ensure the government acquires cutting‑edge technology necessary for our National Defense. Our portfolio includes the National Geospatial‑Intelligence Agency (NGA), National Reconnaissance Office (NRO), and National Aeronautics and Space Administration (NASA).

SPA has an immediate need for a Contract Admin Specialist.

Responsibilities

The key duties associated with this role include but are not limited to the following:

• Provide general contract administration support.
• Prepare data‑call responses for Government approval.
• Prepare reports as directed by the CO, Team Chief, or Senior Contracting Officer.
• Adhere to contract policies, procedures, methods, operating practices, and performance standards for areas of responsibility.
• Interface with specific financial management systems such as FIRsT, NEAR Reports, and other financial management tools.
• Maintain contract files in accordance with all required regulations.
• Prepare contract award and modifications in accordance with NAM/FAR for CO review/signature into EPX, to include identifying appropriate solicitation and contract clauses.
• Develop, edit, review, and maintain all contractual documentations, such as pre‑negotiation and price negotiation memorandums, SOWs, Justifications and Approvals (J&A), acquisition plans, and other acquisition/contracting documents.
• Collect and analyze relevant market information from Government and non‑Government sources in order to identify possible sources; prepare Market Research reports.
• Analyze and document cash flow consideration for acquisition.
• Analyze customer requirements and recommend the appropriate contract type that meets all statutory requirements.
• Recommend appropriate contracting methods based on customer requirement.
• Identify the appropriate method to publicizing procurement.

Qualifications

Required Qualifications

• Active TS/SCI with Polygraph
  • Please discuss specific polygraph requirements with an SPA Talent Acquisition professional
• Bachelor's degree in a technical or business related discipline
• Minimum 4 years of relevant experience in the contracts field supporting the government with desired experience with contracts
• Reports to Chantilly work location, up to full‑time, based upon the needs of the client

Desired Qualifications

• Experience with acquisition planning, serving as business advisor to multiple customers
• Perform cost, financial analysis, and negotiation of terms in the field of acquisition, contracting procurement, project management, and financial management