Contingent Workforce Onboarding Specialist

Rose International; Santa Clara (CA); Hybrid; USD 62,000 - 69,000; Full time

Job summary

Rose International is seeking a Contingent Workforce Onboarding Specialist in Santa Clara, CA for a 12-month temporary role. Hybrid work with in-office requirements at least 3 days a week, 8 AM to 5 PM Pacific.

The role supports onboarding across the contingent workforce lifecycle, emphasizing documentation, vendor coordination, and system updates in ServiceNow and Workday. A bachelor’s degree and 3–5 years of experience are required.

Qualifications

• 3-5 years of contingent workforce project management experience in fast-moving environments.
• In-depth knowledge of contingent workforce management best practices and classifications.
• Hands-on approach to manage job requests, workforce operations, and vendor performance.
• Strong organizational and time-management skills balancing multiple projects.
• Excellent written and verbal communication skills.
• Proficiency in documenting through platforms like DocuSign.
• Analytical skills with dashboards, MS Excel, and visualization.
• Ability to collaborate with Legal, Procurement, and HR.
• Knowledge of Workday and VMS tools.

Responsibilities

• Coordinate onboarding details with managers and suppliers to initiate contractor onboarding.
• Engage Legal to ensure all necessary agreements are in place.
• Coordinate PO approvals with Procurement as needed.
• Initiate and manage background checks via HireRight for regional compliance.

Skills

Documentation

DocuSign

Human Resources

Onboarding

ServiceNow

Education

Bachelor’s Degree

Tools

Beeline

Workday

DocuSign

ServiceNow

Job description

• Date Posted: 09/18/2026
• Hiring Organization: Rose International
• Position Number: 507773
• Industry: IT Company/Software
• Job Title: Contingent Workforce Onboarding Specialist
• Job Location: Santa Clara, CA, USA, 95051
• Work Model: Hybrid
• Work Model Details: In-office at least 3 days a week
• Shift: 8 AM to 5 PM Pacific
• Employment Type: Temporary
• FT/PT: Full-Time
• Estimated Duration (In months): 12
• Min Hourly Rate($): 45.00
• Max Hourly Rate($): 50.00
• Must Have Skills/Attributes: Documentation, DocuSign, Human Resources, Onboarding, ServiceNow
• Experience Desired: Onboarding lifecycle for CW from initiation to completion (3-5 yrs); Fast-paced, high-volume environment (3-5 yrs); Experience utilizing a VMS (Beeline preferred) (2 yrs)
• Required Minimum Education: Bachelor’s Degree
• **C2C is not available**

Job Description

*** This role is supporting NVIDIA ***

Education

• Bachelor’s degree in a related field or equivalent experience.

Required Qualifications

• 3-5 years of contingent workforce project management experience, with a proven track record in fast-moving and fast-scaling environments.
• In-depth knowledge of contingent workforce management best practices and contingent worker classifications.
• A hands-on approach—willingness to roll up your sleeves and actively manage job requests, workforce operations, and vendor performance.
• Strong organizational and time-management skills with the ability to balance multiple ongoing projects and tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in managing documentation through platforms like DocuSign.
• Excellent analytical skills, including proficiency with dashboards, MS Excel, and Visualization.
• Ability to work collaboratively with cross-functional teams including Legal, Procurement, and HR.
• High attention to detail, with the ability to track and manage compliance-related documentation.
• Knowledge of Workday and VMS tools.

Preferred Qualifications

• Experience in contractor or employee onboarding, particularly in a global environment.
• Knowledge of procurement and legal compliance in the contractor hiring process.
• Experience utilizing a VMS (Beeline preferred).
• Experience with DocuSign a plus.

Responsibilities

Onboarding Coordination

• Gather onboarding details from managers and suppliers to initiate the contractor onboarding process.
• Ensure all necessary agreements are in place by engaging Legal when required.
• Coordinate with Procurement to confirm Purchase Order (PO) approvals as needed.
• Initiate and manage background checks via platforms like HireRight, ensuring compliance with regional requirements.

Documentation Management

• Prepare and send all required forms as well as track outgoing and incoming responses, ensuring timely completion.
• Ensure approval across all required cross-functional teams.
• Generate and submit new hire alerts within ServiceNow to ensure contractors are accurately onboarded into internal systems.

Communication And Support

• Serve as a point of contact for contractors during the onboarding process, addressing any issues or questions that may arise.

Tracking And Reporting

• Maintain up-to-date records of contractor onboarding activities in other internal systems.
• Track and report on onboarding progress to ensure all required steps are completed within the encouraged timeframe.
• Manage and process all Workday transactions for contingent workers.
• Conduct monthly and weekly audits of contractor records in Workday.
• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).