Content and Community Specialist

UW–Madison College of Agricultural and Life Sciences; Madison (WI); Híbrido; USD 30 000 - 36 000; Tempo integral

Resumo da oferta

UW–Madison College of Agricultural and Life Sciences is seeking a Content and Community Specialist to support the BSE and SES departments. The role collaborates with the Department Administrator to lead communication and event activities, including newsletters, website updates, and donor communications.

The position supports department operations, engages with multiple platforms, and may involve social media and basic video editing for outreach, with regular hours 7:45am-4:30pm and occasional

Qualificações

• Demonstrated communication skills, both verbal and written; professional emails and inquiries.
• Experience using software: Zoom, Teams, Webex; word processing; spreadsheets; email programs; website/newsletter platforms (WordPress, Mailchimp).
• Strong organizational and time-management skills with ability to solve problems and meet deadlines.
• Experience supporting event management and implementation (ordering catering, invitations, etc.).

Responsabilidades

• Collects, analyzes, and prepares communication materials from established sources using technology.
• Maintains established methods and records for operations according to policies.
• Distributes communications to appropriate entities per policies and supervision.
• Schedules logistics for meetings, conferences, travel, and unit operations.
• Serves as first point of contact, routing complex inquiries to appropriate entities.

Conhecimentos

Communication skills

Organizational skills

Time management

Problem solving

Multi-tasking

Formação académica

HS Diploma

Ferramentas

Zoom

Teams

Webex

Word processing

Spreadsheets

WordPress

Mailchimp

Databases

Descrição da oferta de emprego

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category

University Staff

Employment Type

Regular

Job Profile

Administrative Assistant II

Job Summary

The Content and Community Specialist will join the Biological Systems Engineering and Soil and Environmental Sciences Administrative Hub in providing support to the academic departments of Biological Systems Engineering (BSE) and Soil and Environmental Sciences (SES) in their research, instructional, and outreach missions. This position will work collaboratively with the Department Administrator to lead various communication and event support functions for these academic departments. The BSE/SES Administrative Hub provides department-level support in the areas of administration, finance, grants, human resources, payroll, and student services. Candidates should be prepared to assist with day-to-day operations while focusing on building relationships with these departments and CALS. The ideal candidate will have a strong understanding of administration, website updating, obtaining content from departments and putting together the newsletters for both departments, planning for department events when they occur, and sending out “Thank you” letters to our donors in both departments. Experience in a higher education setting, the ability to identify issues or areas for improvement, and the ability to solve problems in these areas independently are key attributes for success in this position. It is preferred that this candidate has some basic knowledge of social media platforms and video editing for outreach activities. This is a full-time, partial remote, ongoing/renewable position. Normal hours are 7:45am-4:30pm, Monday through Friday. Occasional nights and weekends may be required.

Key Job Responsibilities

• 30% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• 10% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 30% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• 20% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 10% Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities

Department

Department of Soil and Environmental Sciences

Compensation

The anticipated salary range for this position is $22 - $26/hr. However, final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
Additional benefits information can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pd f

• generous vacation
• holidays
• paid time off
• competitive insurances
• savings accounts
• retirement benefits

Required Qualifications

• Demonstrated strength in communication skills, both verbal and written (e.g., professional emails; responding to inquiries from colleagues or customers; adjusting communication style as needed; attention to detail; initial point of contact for general questions and requests)
• Experience using computer software/programs (e.g., Zoom, Teams, and/or Webex; word processing; spreadsheets; email programs; website and newsletter platforms like WordPress and Mailchimp; databases, etc.)
• Demonstrated organizational and time-management skills that include problem-solving, multi-tasking, prioritizing, and meeting deadlines
• Experience supporting event management and implementation (e.g., ordering catering, creating and tracking invitations, etc.)

Preferred Qualifications

• Experience utilizing social media platforms for professional publicity and engagement
• Experience with video editing

Education

H.S. Diploma Preferred Minimum

Contact Information

College of Agricultural and Life Sciences (CALS), Human Resources Manager, Erin Cook at [e-mail]

College of Agricultural and Life Sciences (CALS), HR Generalist, Carla Boe at [e-mail]

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.