Contact Center Specialist

Employer Flexible; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Employer Flexible seeks a Contact Center Specialist to deliver exceptional client service across HR, payroll, benefits, and admin services. You will be the primary contact for inquiries, resolving issues with accuracy and speed.

Responsibilities include responding to calls, emails, and messages, guiding clients on payroll and policies, and documenting interactions while escalating when necessary. Fluency in English; Spanish preferred but not required.

Qualifications

• Experience in customer service or call center is preferred.
• Familiarity with HR/payroll/PEO services is a plus.
• Proficient in using multiple computer systems simultaneously.

Responsibilities

• Respond to client inquiries via calls, email, and messages with first-call resolution.
• Provide guidance on payroll, benefits, onboarding, HR policies, and attendance.
• Document interactions in internal systems and escalate when needed.
• Collaborate with HR, payroll, and benefits teams to ensure timely resolution.
• Maintain confidentiality and adhere to data security policies.
• Support clients in navigating self-service portals and online platforms.

Skills

Customer service

Call center operations

Client support

Communication skills

Bilingual English/Spanish (preferred)

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Internal systems

CRM systems

Job description

As a Contact Center Specialist at Employer Flexible, a leading Professional Employer Organization (PEO), you will play a crucial role in providing exceptional customer service and support to our clients and their employees. You will serve as the primary point of contact for inquiries, issues, and assistance related to various HR, payroll, benefits, and administrative services. The Contact Center Specialist is responsible for delivering accurate information, resolving problems efficiently, and maintaining a high level of client satisfaction.

Key Responsibilities:

• Respond promptly and professionally to inbound calls, emails, and messages from clients, addressing their inquiries, concerns, and requests with a focus on first-call resolution.
• Provide knowledgeable assistance and guidance on a wide range of topics including payroll, benefits administration, employee onboarding, HR policies, and Time & attendance needs.
• Utilize internal systems and resources to accurately document client interactions, update records, and *escalate* issues as needed for further resolution.
• Collaborate closely with other departments such as HR, payroll, and benefits administrationto ensure seamless service delivery and timely resolution of client inquiries.
• Stay updated on company policies, procedures, and service offerings to effectively communicate relevant information to clients and address their needs.
• Assist clients with navigating self-service portals and online platforms for accessing HR, payroll, and benefits-related information.
• Identify opportunities for process improvements and contribute to the development of best practices within the contact center team.
• Maintain confidentiality of sensitive client information and adhere to data security protocols and compliance standards.
• Strive to achieve individual and team performance targets related to customer satisfaction, response times, and resolution rates.
• Participate in training sessions, workshops, and ongoing professional development activities to enhance product knowledge, communication skills, and customer service techniques.

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Previous experience in customer service, call center operations, or client support roles preferred.
• Familiarity with HR, payroll, benefits administration, or PEO services is a plus.
• Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
• Strong problem-solving abilities and the ability to remain calm and composed under pressure.
• Proficiency in using computer applications and navigating multiple systems simultaneously.
• Ability to work independently as well as collaboratively within a team environment.
• Flexibility to adapt to changing priorities and fluctuating workloads.
• Commitment to providing exceptional service and building positive relationships with clients.
• Fluent in both English and Spanish languages preferred, but not required.