Contact Center Operations Manager

Integral Federal, Inc.

Vienna (VA)

On-site

USD 90,000 - 140,000

Full time

6 days ago

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Benefits offered by this job

Medical, Dental & Vision Insurance

Flexible Spending Accounts

Short-Term and Long-Term Disability

Life Insurance

Paid Time Off & Holidays

Earned Bonuses & Awards

Professional Training Reimbursement

Paid Parking

Employee Assistance Program

Job summary

Integral Federal, Inc. seeks a Contact Center Operations Manager to ensure high-quality service across customer interactions and operational processes in Vienna, VA.

The role blends QA, performance analysis, and operational support to drive continuous improvement and maintain service standards. You will partner with QA, Training, and Operations to identify opportunities, coach teams, optimize workflows, and deliver actionable reports with KPIs such as CSAT, SLA adherence, and first-contact

Qualifications

Bachelor’s degree in Business, IT, or related field preferred.
Active Secret clearance required.
2–4 years in a service desk, contact center, or customer support.
1–2 years in QA, operations support, or performance analytics preferred.
Strong Excel and reporting skills required.

Responsibilities

Conduct QA audits of tickets, calls, and chats.
Track QA trends and coach teams on improvements.
Monitor ticket queues, SLAs, and agent adherence daily.
Generate KPI dashboards and executive reports.
Document SOPs and support tool updates.

Skills

Quality Assurance

Operational Support

Process Improvement

Data Analysis

Excel / Dashboards

Communication

Education

Bachelor’s degree in Business/ IT or related field

Tools

ServiceNow

Salesforce

Zendesk

Remote Desktop (AWS/Azure/Citrix/VMware)

Job description

The Contact Center Operations Manager is responsible for ensuring high-quality service delivery across all customer interactions and operational processes. This role combines quality assurance, performance analysis, and operational support to identify process improvements, enhance agent performance, and maintain compliance with service standards and key performance indicators (KPIs). The analyst partners closely with QA, Training, and Operations teams to drive continuous improvement within the service desk environment.

Quality Assurance

Conduct quality audits of service desk tickets, calls, and chats to assess communication effectiveness, issue resolution accuracy, and compliance with established processes.
Develop and maintain QA evaluation forms and scoring standards aligned with organizational objectives.
Provide detailed feedback and coaching recommendations to team leads and agents.
Track QA performance trends, identify common issues, and collaborate with Training and Operations to implement corrective actions.

Operational Support

Support daily operations through monitoring ticket queues, service levels, and agent adherence.
Assist with shift coverage planning, ticket routing, and escalation management.
Generate weekly and monthly reports on KPIs such as SLA compliance, resolution times, backlog, and customer satisfaction.
Collaborate with the Real-Time Adherence and Workforce Management teams to ensure coverage and operational continuity.

Process Improvement

Identify opportunities to streamline service desk workflows and improve ticket handling efficiency.
Document and update SOPs (Standard Operating Procedures) for operational and support processes.
Partner with IT, QA, and Training teams to implement new tools, automation, or system enhancements.
Participate in root-cause analysis for recurring incidents and recommend preventive actions.

Data Analysis & Reporting

Analyze QA and operational metrics to uncover performance gaps or training needs.
Prepare dashboards summarizing trends in communication quality, issue resolution, and customer satisfaction.
Support leadership in preparing executive-level reports and presentations.

Required

Clearance Active Secret
Education Bachelor’s degree in Business, IT, or a related field preferred (or equivalent work experience). Instead of a degree, please have

Experience

2-4 years in a service desk, contact center, or customer support environment.
1-2 years in a QA, operations support, or performance analytics role preferred.

Technical Skills

Proficient with ticketing systems (e.g., ServiceNow, Salesforce, Zendesk)
Proficient with Remote desktop systems (AWS, Azure, Citrix, VMware)
Strong Excel or reporting skills (pivot tables, formulas, dashboards).
Knowledge of QA frameworks and performance metrics (AHT, THT, SLA).

Soft Skills

Strong analytical and problem-solving abilities.
Excellent communication and documentation skills.
Detail-oriented, organized, and able to manage multiple priorities.

Key Competencies

Communication Clear, professional, and customer-focused.
Issue Resolution Analytical mindset with a focus on root cause and resolution quality.
Process Compliance Consistently ensures adherence to operational standards and SOPs.
Efficiency & Timeliness Balances speed and accuracy in service delivery and reporting.
Collaboration Works effectively with cross-functional teams in a fast-paced environment

Integral partners with federal defense, intelligence, and civilian leaders to tackle their most important challenges and deliver positive outcomes. Since our founding in 1998, we have helped clients leverage existing and emerging technologies to transform their enterprises, empower growth, drive innovation, and build sustainable success. The forward-leaning solutions we deliver are tailored to each mission with a focus on keeping our nation safe and secure.

Integral is headquartered in McLean, VA and serves clients throughout the country.

We offer a comprehensive total rewards package including paid parental leave and immediate vesting in our 401(k). Give us a try and become part of a curated group of professionals at Integral Federal!

Our package also includes