Consumer Data Clerk

Inland Counties Regional Center, Inc.; San Bernardino (CA); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Benefits package

Job summary

Inland Counties Regional Center, Inc. is seeking a data-entry specialist to support the Case Control unit.

You will enter and update consumer demographics and diagnostic information, screen cases, and ensure accurate coding and data integrity in our CMF and related systems. The role requires several years of clerical experience, attention to detail, and the ability to work in a hybrid office/remote environment.

Qualifications

• High School Diploma or equivalent.
• 2 years clerical work experience with file and record maintenance and heavy volume typing/data entry.
• Experience processing documents requiring accurate and rapid handling.
• CA driver license and automobile required with safe driving record.
• Bilingual preferred.

Responsibilities

• Enter and update consumer demographic and diagnostic information.
• Screen new/transfer-in cases through statewide database and CMF.
• Assemble documents for input into electronic records database.
• Input data into CMF to include demographic, caseload, case status, and related fields.
• Input intake/historical information and code special instructions.
• Verify and input transactions from Change of Status Forms (ICRC 209) with proper signatures.
• Verify we have consumer file in electronic records database or other format.
• Key enter data from Consumer Information Form (ICRC 201) including relationship, physician, insurance and other demographics.
• Examine CDER for sufficiency and recordability and return unacceptable documents for correction.
• Input CDER renewal date according to procedures.
• Review SANDIS bridge reports for errors and correct as needed.
• Meet unit deadlines for processing and produce error-free output.
• Reconcile monthly transactions against reports and correct discrepancies.
• Generate and distribute monthly reports within two work days.
• Coordinate or assist staff in filing and prepare files for scanning.
• Coordinate and train new staff on Case Control functions when requested.

Skills

Good communication

Adaptability

Teamwork

Bilingual preferred

Education

High School Diploma or equivalent

Job description

SUMMARY:

Under the general supervision of the Administrative Unit Manager - Case Control, enter and update consumer demographic and diagnostic information; identify and correct data coding and data entry errors, produce and verify reports.

HOURLY RANGE:

• $19.3039 - $27.1626

GENEROUS BENEFITS PACKAGE AND EMPLOYEE PERKS:

• To view our benefits package and employee perks, please click HERE.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Screen new/transfer-in cases through the statewide database and the Client Master File (CMF) following established criteria to avoid duplication within IRC and statewide records. Once verified, input case status accurately; assign consumer UCI number.
• Screen all new/transfer-in consumers over the age of 16 through Megan's Law database, properly code all findings.
• Assemble documents in consumer file, in prescribed format, for input into electronic records database.
• Input new/transfer cases into CMF to include, but not limited to, demographic client data, caseload, case status consumer relationships, supplemental, conservator/guardianship, etc.
• Input intake/historical information, code special instructions, and request face sheets as needed.
• Verify and input requested transaction from acceptable Change of Status Forms (ICRC 209) or return inappropriate requests to Consumer Services Coordinator within 48 hours. Verify all necessary signatures and documents are submitted with ICRC 209.
• Verify we have consumer file in electronic records database, or other acceptable format.
• Key enter data from Consumer Information Form (ICRC 201) including, but not limited to, consumer relationship information, physician/medical information, insurance information, conservator/guardian information, other client demographic information and comment information.
• Examine Consumer Developmental Evaluation Report (CDER) for sufficiency and recordability.
• Return unacceptable documents for correction/completion to submitting party.
• Input required consumer information, ICD-10-CM codes, and function levels into CDER file from CDER booklet, Summary turnaround document, or other source documents.
• Look up/verify current ICD-10-CM codes for non-compliant CDERs.
• Input CDER renewal date according to established procedures.
• Review SANDIS bridge reports for errors and make necessary corrections.
• Meet unit deadline for processing.
• Screen source documents and proofread daily output reports to produce error-free work that is in conformance with agency guidelines.
• Reconcile and balance monthly transactions against computerized statistical report; identify and correct discrepancies as necessary.
• Generate and distribute statistical and other related monthly reports accurately within two work days.
• Request and distribute computer reports on a timely basis.
• Forward or distribute pending consumer material and unit’s incoming/outgoing mail appropriately.
• Process letters to consumer/family generated because of a caseload change within 10 days.
  Coordinate or assist staff in all filing assignments, including electronic files as needed or assigned. Prepare files for scanning.
• Coordinate and train new staff on all Case Control functions when requested by manager or lead clerk in their absence, or when they are otherwise unavailable.
• Assist Consumer Service Coordinator in making new entries or changes to the CMF.
• Input data appropriately into AS400/SANDIS and/or PC from standard and non-standard source documents.
• Maintain required clerical skill level, seek to maintain and expand relevant knowledge base.
• Work cooperatively and effectively with others. Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
• Use office equipment appropriately and report the need for any repairs. Keep work area neat and orderly. Observe all safety rules and comply with IRC's Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.
• Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails, and chat rooms.
• Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
• Maintain good attendance and punctuality.
• Good verbal and written communication skills.
• Keep manager informed of pending work, work in progress and problems encountered.
• Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements.
• Attend training sessions as required.
• Comply with and ensure program compliance with agency’s Personnel Policies and Procedures.
• Perform different or additional work as assigned.

MINIMUM POSITION REQUIREMENTS:

• High School Diploma or equivalent.
• 2 years of clerical work, including 12 months experience of file and record maintenance and heavy volume typing/data entry.
• Experience processing documents requiring accurate and rapid handling.
• Bilingual preferred.
• Ability to handle change well and be flexible and adaptable in dealing with interruptions, new priorities, and new assignments.
• Ability to follow oral and written direction.
• Ability to establish and maintain effective working relationships with others.
• Good verbal and written communication skills.
• Full use of an automobile, possession of a valid California driver's license and liability insurance for the minimum amount prescribed by law or ability to provide for independent transportation. Must have and maintain a safe driving record.

We are proud to be an EEO employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.