Consumer Support Tech 3 - Medicaid Waiver

Inland Counties Regional Center, Inc.; San Bernardino (CA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Sign-on bonus after 90 days

Sign-on bonus after 6 months

Job summary

Inland Counties Regional Center, Inc. seeks an administrative assistant to support the Medicaid Waiver Program. The role involves filing, case reviews, and processing of waiver documents in a busy office setting.

The position offers hourly pay ranging from $20.27 to $28.52, with sign-on bonuses of $250 after 90 days and $500 after six months, subject to performance and company policy.

Qualifications

• High school diploma or equivalent required.
• One year of office clerical work experience preferred.
• Ability to follow oral and written directions with accuracy.
• Bilingual preferred.
• Strong spelling, punctuation, and basic arithmetic skills.

Responsibilities

• Assist with administrative support for the Medicaid Waiver Program.
• Prepare, track, and process institutional 'I' Deeming cases and mail referrals.
• Identify potential Medicaid Waiver cases and create working files.
• Reconcile Basic and 'I' cases monthly and update DDS records.
• Maintain and file Notice of Action letters and ensure proper termination of closed cases.

Skills

Office clerical

Education

High school diploma

Job description

SUMMARY:

Under general supervision of the Program Manager, Medicaid Waiver - perform office clerical work in the Medicaid Waiver Program that includes filing documents, checking files for the purpose of case reviews, and general review of case records for Medicaid Waiver documents.

HOURLY RANGE:

• $20.2692 - $28.5207 per hour

SIGN-ON BONUS!

• $250 sign-on bonus after the completion of 90 days of employment at IRC with work performance in good standing.
• $500 sign-on bonus after the completion of 6 months of employment at IRC with work performance in good standing.
• Make sure to tell us if an IRC employee referred you when you get to that question on your application! Please include their full name.
• This incentive is only available for new employees. Rehires are not eligible for the sign-on bonuses.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Daily comply with the administrative requirements of the agency and provide administrative support for the agency’s Medicaid Waiver Program. Complete necessary paperwork, case file reviews, reports, etc. on a timely basis.
• Responsible for preparing, tracking, and processing out all Institutional("I") Deeming cases for Senior Consumer Services Coordinators (CSCs)/Qualified Intellectual Disabilities Professionals (QIDPs). Complete and email all "I" referrals to the County Program Specialist for both Riverside and San Bernardino Counties for the "I" cases.
• Identify potential Medicaid Waiver cases. Create working files of potential consumers for the QIDPS to review and certify.
• Monthly reconciliation of Basic category and "I" cases as applicable to case status (i.e., initial certification or recertification).
• Provides Secretary V list of completed monthly certifications and recertification for input/transmission into Uniform Fiscal System (UFS) for Department of Developmental Services’ (DDS) records.
• Verify and complete all monthly Medi-Cal County renewal via e-mails for both Riverside and San Bernardino County Medi-Cal offices.Update the UFS system to reflect issues with renewal of consumer’s Medi-Cal eligibility.
• Follow up with CSCs completing various processes to stay in compliance with the requirements of the Medicaid Waiver program. Provide Senior CSCs/QIDPs updates on all inquiries from Medi-Cal offices as applicable.
• Printand file completed ICRC 90 forms that are sent by CSCs to terminate consumers if they have moved, were placed in a Skilled Nursing Facility or Intermediate Care Facility home, transferred to another Regional Center, were inactivate or died. Assure that any closed case is terminated from the Medicaid Waiver program.
• Work efficientlywith the Medicaid Waiver Quality Assurance (QA) technician on a flow basis by prepping "I" cases to replace all miscellaneous terminations. Update the Medicaid Waiver QA technician on the total number of "I" cases and miscellaneous case terminations to maintain the base numbers allocated to Inland Regional Center by DDS.
• Mail out, track, and maintain appropriate storage of Notice of Action (NOA) letters sent to Medicaid Waiver consumers and/or families.
• Assure consumers’ rights and dignity are maintained in the provision of services. Comply with Agency Personnel Policies and Procedures. Comply with the Agency Affirmative Action Plan.
• Comply with the Agency’s Injury and Illness Prevention Plan. Notify Program Manager, Medicaid Waiver of any unsafe work conditions. Use equipment appropriately and keep it in good repair. Keep work area neat and orderly and free from hazards.
• Observe all safety rules. Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules and requirements.
• Daily maintain an adequate skill level in interpersonal and community relationships. Handle change well. Is flexible and adaptable in dealing with interruptions, new priorities and new assignments. Aggressively seek to maintain currency and expand relevant knowledge base.
• Perform as a member of a team, answering questions, sharing expertise and generally contributing to the harmony of the team. Maintain good attendance and punctuality.
• Keep Program Manager, Medicaid Waiver informed of pending work, work in progress and problems encountered.
• Utilize bilingual skills in all aspects of the job as able and as required.
• Successfully complete all assignments arising out of the Agency’s Performance Contract.
• Perform different or additional work as needed or assigned by the Program Manager, Medicaid Waiver.

MINIMUM POSITION REQUIREMENTS:

• High school diploma or equivalent.
• One year of office clerical work, general knowledge office practices and procedures.
• Ability to make accurate comparisons.
• Ability to spell and punctuate correctly.
• Ability to make simple arithmetical computations.
• Ability to follow oral and written directions.
• Ability to work cooperatively and effectively with others.
• Bilingual preferred.

We are proud to be an EEO employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.