Construction Specifications Coordinator

HKS, Inc; Town of Texas (WI); On-site; USD 80,000 - 110,000; Full time

Job summary

HKS Dallas is seeking a Construction Specifications Coordinator to support project teams with technical specifications, under general supervision. The role requires high attention to detail, organizational skills, and collaboration with the construction specifications group.

Responsibilities include coordinating tasks, maintaining specification masters, assisting with access to specification platforms, and guiding staff in specification writing software. Travel may be required.

Qualifications

• Professional degree in Architecture, Engineering, Construction Management or related field preferred.
• Typically 5+ years of architectural experience preferred, including 1+ year of specification writing.
• Certified Construction Specifier designation preferred.
• Sustainable design accreditation preferred.
• Proficiency in Bluebeam Revu and eSpecs preferred.
• Proficiency in MS Office Suite preferred.
• Experience with spec writing and quality control/quality assurance preferred.
• Knowledge of project delivery for both small-scale and large-scale architectural projects.
• Strong organizational skills and the ability to work on multiple projects at the same time.
• Ability to communicate and present ideas in a clear, concise, complete, and correct manner both verbally and in writing.
• Ability to proactively problem solve and apply innovative solutions.
• Ability to collaborate and encourage collaboration in a team environment.
• Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice.
• Ability to effectively meet deadlines at expected quality.
• Travel may be required.

Responsibilities

• Coordinates with Construction Specifications group to accomplish assigned tasks for project needs.
• Supports Construction Specifications team with packaging, back checking format, and issuing project specifications.
• Collaborates in maintaining the HKS specification masters.
• Assists in maintaining access for the Construction Specifications team to all specification platforms.
• Supports Project Managers in project specifications archival process.
• Assists in Quality Management review assignments as needed.
• Assists in maintaining Quality Management review log as needed.
• Responds to questions related to the scope of work.
• Perform other duties as assigned by Construction Specifications team.
• Assists with training new staff in specification writing software as needed.
• May develop and maintain relationships with vendors / suppliers.
• Works to meet project deadlines and project-specific keynotes.
• May assist in maintaining technical resource library and list of technical resource contacts.

Skills

Strong organizational skills

Communication skills

Coordination experience

Education

Professional degree in Architecture, Engineering, Construction Management or related field

Tools

Bluebeam Revu

eSpecs

MS Office Suite

Job description

Overview:

HKS Dallas is seeking a Construction Specifications Coordinator to join our team. Supports project teams using a wide range of professional skills around technical specifications while working under general supervision. High attention to detail, eager to learn, highly organized and willing to contribute creatively to the team.

Responsibilities:

• Coordinates with Construction Specifications group to accomplish assigned tasks for project needs
• Supports Construction Specifications team with packaging, back checking format, and issuing project specifications
• Collaborates in maintaining the HKS specification masters
• Assists in maintaining access for the Construction Specifications team to all specification platforms
• Supports Project Managers in project specifications archival process
• Assists in Quality Management review assignments as needed
• Assists in maintaining Quality Management review log as needed
• Responds to questions related to the scope of work
• Perform other duties as assigned by Construction Specifications team
• Assists with training new staff in specification writing software as needed
• May develop and maintain relationships with vendors / suppliers
• Works to meet project deadlines and project-specific keynotes
• May assist in maintaining technical resource library and list of technical resource contacts

Qualifications:

• Professional degree in Architecture, Engineering, Construction Management or related field preferred
• Typically 5+ years of architectural experience preferred, including 1+ year of specification writing
• Certified Construction Specifier designation preferred
• Sustainable design accreditation preferred
• Proficiency in Bluebeam Revu and eSpecs preferred
• Proficiency in MS Office Suite preferred
• Experience with spec writing and quality control/quality assurance preferred
• Knowledge of project delivery for both small-scale and large-scale architectural projects
• Strong organizational skills and the ability to work on multiple projects at the same time
• Ability to communicate and present ideas in a clear, concise, complete, and correct manner both verbally and in writing
• Ability to proactively problem solve and apply innovative solutions
• Ability to collaborate and encourage collaboration in a team environment
• Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
• Ability to effectively meet deadlines at expected quality
• Travel may be required

HKS is an EEO/AA Employer: M/F/Disabled/Veteran