Construction Services Permit Coordinator

City of Duluth; Duluth (MN); On-site; USD 44,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

FSA

Dental

Life

Vacation

Deferred Comp

Sick Leave

PERA

Health Care Savings Plan

EAP

Wellness Program

Job summary

City of Duluth is seeking a Permit Coordinator to provide information on construction, zoning, and land use, and to guide applicants through permitting processes on-site.

The role requires coordination across departments, attention to codes and regulations, and strong customer service to the public and professionals involved in development projects.

Qualifications

• Associate's Degree + 1 year experience or 3 years related education/administration of building code.
• ICC Certified Permit Technician within 18 months of hire.
• Minnesota erosion and storm water control Construction Installer certification within 18 months of hire.

Responsibilities

• Provide information on building, zoning, and land use to the public and City staff.
• Process and explain permit requirements and City policies to applicants and staff.
• Coordinate with multiple departments to obtain plan and permit approvals.
• Attend preliminary project meetings and assist from start to completion of development projects.
• Assist with public outreach and education on permitting and review processes.

Education

Associate's Degree in architectural drafting, building inspection technology, construction management, building trades, or civil engineering technology, or a related professional field

Three years of related education and/or verifiable professional administration of the building code

Tools

GIS

Permitting software

Job description

Job Duties

Construction Services has three Permit Coordinator positions that work in a cooperative environment, and receive support and assistance from others within the division.

Summary/Purpose

To perform professional and technical work to provide information to the public, outside agency representatives and City staff in regard to laws, codes, ordinances, and requirements that apply to the construction and use of structures and land use. This position provides consultation related to zoning, building and engineering rules and procedures, and provides front-line customer service for the development process.

Distinguishing Features of the Class

Employees in this class work independently with considerable latitude to make decisions when applying rules, regulations, policies, and procedures. Employees in this class have a general knowledge of multiple departments' work focus (planning, construction services, fire prevention, parking, engineering, rental housing) in order to direct citizens to the correct staff for the service needed.

Supervision Received

For both one-of-a-kind and repetitive tasks, the supervisor makes specific assignments that are accompanied by clear, detailed, and specific instructions. Incumbents work as instructed and consult with the supervisor.

Supervision Given

Does not supervise.

Note

PLEASE NOTE: This position does not have the ability to work remote.

Essential Duties & Responsibilities (other Duties May Be Assigned)

• Serve as primary point of contact to provide information related to construction, development, and use of land in the City, including building, zoning, and Uniform Development Code administration, planning division policies and procedures, and engineering policies and procedures.
• Provide courteous, effective, and high quality service to the public by personally responding to requests for service or making appropriate referrals.
• Provide information and assistance relating to the processing of various building and land use permits to members of the public and City staff, providing explanation of code requirements, City policies, and procedures that pertain to submitted plans and proposals.
• Use GIS, permitting software, paper, microfilm, and other digital records to respond to questions, research property histories, and review plans and proposals.
• Research and respond to inquiries and complaints using manual and electronic records.
• Compile informational handouts answering commonly asked questions.
• Communicate with applicants through permitting process orally and in writing.
• Determine all necessary permits and applicable processes for proposed construction and land use.
• Conduct preliminary reviews of plans for initial intake purposes, and determine if plans comply with applicable codes, ordinances, and regulations; present plans to other staff for detailed review.
• Review assigned types of site, erosion control, and construction for minor residential projects such as garages and decks, plans, and approve when appropriate.
• Coordinate the review of permits and plans for compliance with state and city requirements, and process and issue permits.
• Work with others to improve processes and practices to improve service and efficiency.
• Verify that applicants are licensed and bonded as required.
• Act as review process project manager, coordinating with multiple City departments, applicants, and construction and design teams to obtain approval of plans and permits.
• Attend preliminary project meetings, and assist project owners from start to completion of development projects.
• Attend zoning pre-application meetings with architects, engineers, developers, and others to discuss projects in the preliminary zoning application phase and provide preliminary feedback as appropriate.
• Assist with public outreach in the form of targeted events that serve to educate design professionals, contractors, and/or the general public about various building code topics, as well as permitting and review processes geared towards facilitating successful building projects.
• Calculate and collect fees.
• Maintain positive relationships with contractors, design professionals, homeowners, and others even in contentious situations.
• Be an effective team member by exhibiting self-motivation, supporting other employees in handling tasks, interacting effectively and respectfully with others, showing a desire to contribute to the team effort, accepting assignments willingly, and completing tasks within agreed upon timelines.
• Other duties may be assigned.

Minimum Education Required

Associate's Degree in architectural drafting, building inspection technology, construction management, building trades, or civil engineering technology, or a related professional field, and one (1) year of related professional experience; OR a minimum of three (3) years of related education and/or verifiable professional administration of the building code as a field inspector, plans examiner, or permit technician, or engineering field experience.

License Requirements

• Must obtain and maintain certification as an International Code Council Certified Permit Technician within 18 months of hire.
• Must obtain and maintain certification through Minnesota Pollution Control Agency as an erosion and storm water control Construction Installer within 18 months of hire.

Minimum Experience Required

Associate's Degree in architectural drafting, building inspection technology, construction management, building trades, or civil engineering technology, or a related professional field, and one (1) year of related professional experience; OR a minimum of three (3) years of related education and/or verifiable professional administration of the building code as a field inspector, plans examiner, or permit technician, or engineering field experience.

Shift

First (Day)

Number of Openings

1

Compensation

$32.03 - $39.23 / Hourly

Postal Code

55802

Job Type

Full Time

Place of Work

On-site

Requisition ID

L26066

Job Benefits

Health Insurance, FSA, Dental, Life, Vacation, Deferred Comp, Sick Leave, PERA, Health Care Savings Plan, Employee Assistance Program, Wellness Program.