Construction Scheduling Administrator

Hoffman Construction Co of America; Boise (ID); On-site; USD 50,000 - 70,000; Full time

Job summary

Hoffman Construction Co of America is seeking a Construction Scheduling Admin I to provide crucial administrative support within the construction scheduling team. This entry-level position involves coordinating, documenting, and communicating project schedules to ensure efficient project execution, and is fully onsite in Boise, ID.

Candidates should possess at least a high school diploma, with preference for those holding an Associate's degree in construction management or related fields. Strong organizational and communication skills are essential, along with proficiency in Microsoft Office Suite.

Qualifications

• High school diploma or equivalent required; Associate's degree or technical certification in construction management, project management, or a related field is advantageous.
• Proficiency in Microsoft Office Suite required.
• Familiarity with scheduling software such as Microsoft Project or Primavera P6 is desirable.

Responsibilities

• Assist in preparation and distribution of project schedules using scheduling software.
• Maintain accurate and up-to-date schedule documentation.
• Coordinate with project managers to gather project updates.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Familiarity with scheduling software

Attention to detail

Education

High school diploma or equivalent

Associate's degree or technical certification in construction management

Tools

Microsoft Project

Primavera P6

Job description

The Construction Scheduling Admin I plays a crucial role in providing administrative support to the construction scheduling team within the organization. This entry-level position involves assisting in the coordination, documentation, and communication of project schedules to ensure efficient project execution. This is fully onsite at our project in Boise, ID.

Salary: $50,000 - $70,000 DOE + Incentives

Essential Duties & Responsibilities

• Assist in the preparation and distribution of project schedules using scheduling software such as Microsoft Project, Primavera P6, or similar tools.
• Input project data, including task descriptions, durations, dependencies, and resource assignments, into scheduling software under the guidance of senior scheduling staff.
• Maintain accurate and up-to-date schedule documentation, including task lists, milestone charts, and progress reports.
• Coordinate with project managers and senior schedulers to gather project updates and revisions, ensuring timely incorporation into the master schedule.
• Generate and distribute schedule-related reports and updates to project teams and stakeholders as directed.
• Assist in scheduling meetings, appointments, and conference calls related to project scheduling activities.
• Provide general administrative support to the construction scheduling team, including filing, data entry, and document management.
• Participate in training sessions and professional development activities to enhance scheduling knowledge and skills.

Skills & Qualifications

• High school diploma or equivalent education required; Associate's degree or technical certification in construction management, project management, or a related field is advantageous.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Familiarity with scheduling software such as Microsoft Project, Primavera P6, or similar tools is desirable.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to interact professionally with project teams and stakeholders.
• Detail-oriented approach with a focus on accuracy and precision in scheduling tasks and data entry.
• Ability to work under supervision and learn new skills quickly in a fast-paced environment.

Reports to

• The Construction Scheduling Admin I reports to the Schedule Manager or another designated manager within the project management team

Work Environment

The work environment for the Construction Scheduling Admin I is typically office-based, with occasional meetings with project teams and stakeholders. This role may require occasional overtime to meet project deadlines or address urgent scheduling issues. The Construction Scheduling Admin I will work closely with project managers, senior schedulers, and other stakeholders to support the scheduling process and contribute to the successful completion of construction projects.