Construction Scheduler - Memphis

SpaceXAI; Memphis (TN); On-site; USD 90,000 - 130,000; Full time

Job summary

SpaceXAI is seeking a Construction Scheduler to develop, maintain, and communicate schedules that drive field performance and leadership decisions. You will construct CPM baselines, update them with real progress, and flag risks early while challenging unusable sequences in the field.

You will serve as the bridge between superintendents, project managers, estimators, and subcontractors to ensure the schedule reflects committed dates, not wishful thinking. A hands-on onsite approach is essential.

Qualifications

• 4+ years of construction scheduling on active projects.
• 4+ years with Smartsheet, MS Project, or similar scheduling tools.
• 4+ years of owner/CM specification-driven schedules (e.g., DCMA 14-point, USACE).

Responsibilities

• Build baseline CPM schedules from drawings, specs, estimates, bid packages, and construction sequences.
• Maintain the live schedule with progress from field teams; publish regular updates.
• Own the critical path and explain end-date shifts and recovery plans.
• Produce three-week look-ahead schedules aligned with the master schedule.
• Analyze schedule impact of RFIs, change orders, late-outs, access constraints, long-lead items, weather, and labor shortages; prepare TIAs and recovery scenarios.
• Coordinate with project managers, superintendents, estimators, procurement, design, owners/CMs, and subs to reflect committed dates.
• Resource-load and, where required, cost-load the schedule; flag crew stacking and production rates.
• Prepare narratives, variance reports, S-curves, histograms, and executive summaries.
• Support delay documentation with contemporaneous records when needed.
• Enforce schedule standards: naming, coding, update process, backup, version control.
• Facilitate or support pull-planning / Last Planner sessions and convert commitments into CPM logic.
• Visit the site regularly to validate schedule assumptions.

Skills

Scheduling expertise

Communication

Site coordination

Education

Bachelor's in construction management or civil engineering

PSP/PMI-SP/PMP/CCM

Tools

Smartsheet

MS Project

Power BI

Navisworks

Procore

Job description

SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands‑on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands‑on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

ABOUT THE ROLE:

Develop, maintain, and communicate construction schedules that the field, subcontractors, and leadership can actually use. You will build CPM baselines, update them from real progress, flag risk early, and explain schedule impact of changes, delays, and recovery plans. This is not a data‑entry role. You need enough means‑and‑methods knowledge to challenge a sequence that will not work in the field.

Superintendents run the work; project managers own cost and contracts; the scheduler is the person who can tell you what is actually driving the end date, what slips if a trade is late, and whether a recovery plan is real.

RESPONSIBILITIES:

• Build baseline CPM schedules from drawings, specs, estimates, bid packages, and construction sequences (WBS, activity coding, logic, calendars, and constraints used sparingly and correctly).
• Maintain the live schedule: collect progress from superintendents, project managers, and trades; update percent complete, remaining duration, and logic; publish a clean current‑period update on a set cadence (typically weekly look‑aheads and monthly official updates).
• Own the critical path. Identify near‑critical work, float erosion, and out‑of‑sequence progress. Tell the team why the end date moved, not just that it did.
• Produce three‑week (or similar) look‑aheads that match the master schedule and what the field can actually crew.
• Analyze schedule impact of RFIs, change orders, design late‑outs, access constraints, long‑lead procurement, weather, and labor shortages. Prepare time‑impact analyses (TIA) and what‑if, recovery, and acceleration scenarios.
• Coordinate with project managers, superintendents, estimators, procurement, design, owners/CMs, and subcontractors so the schedule reflects committed dates, not wishful ones.
• Resource‑load and, where required, cost‑load the schedule. Flag crew stacking, craft shortages, and unrealistic production rates.
• Prepare narratives, variance reports, S‑curves, histograms, and executive summaries for internal reviews and owner/CM submittals.
• Support claims and delay documentation with contemporaneous records (as‑planned vs. as‑built, fragnets, delay categorization) when needed.
• Enforce schedule standards: naming, coding, update process, backup, and version control so the file remains auditable.
• Facilitate or support pull‑planning / Last Planner sessions and convert those commitments into logic in the CPM model.
• Visit the site regularly. A scheduler who never walks the job will be wrong.

BASIC QUALIFICATIONS:

• 4+ years of construction scheduling on active projects (GC, CM, owner’s project controls, or specialty contractor).
• 4+ years of experience using Smartsheet, MS Project, or similar and comfortability with multiple calendars, relationship types, filters, layouts, global vs. project data, and schedule quality checks (open ends, negative float, SS/FF overuse, constraints).
• 4+ years of experience with owner/CM specification‑driven schedules (e.g., DCMA 14‑point, USACE, or similar quality metrics).

PREFERRED SKILLS AND EXPERIENCE:

• Bachelor’s in construction management, civil engineering, or a related field — or equivalent field experience.
• PSP (AACE), PMI‑SP, PMP, CCM, or similar credential.
• Experience with owner/CM specification‑driven schedules (e.g., DCMA 14‑point, USACE, or similar quality metrics).
• Forensic delay analysis, time‑impact analysis, and claims support.
• Cost/resource loading, earned value, and integration with cost systems.
• Last Planner / pull planning; BIM 4D (Navisworks, Synchro) is a plus.
• Additional tools as applicable: Power BI, Smartsheet, Procore, Autodesk Construction Cloud.

ADDITIONAL REQUIREMENTS:

• Willing to work extended hours as needed, including the current 6‑day / 12‑hour construction cadence.
• Must be comfortable working in a fully onsite environment.

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