Construction Scheduler / Coordinator – Shared Services

Hittle Landscaping; Westfield (IN); On-site; USD 55,000 - 85,000; Full time

Job summary

Hittle Landscaping is seeking a Scheduling Coordinator to manage the master construction schedule and look-ahead plans for Commercial Construction and Production Homes. The role requires coordinating inputs from PMs, field leaders, and subcontractors, tracking prerequisites, and flagging constraints before they impact execution.

The position involves maintaining schedules in Aspire, updating daily as conditions change, and driving clear communication of changes to all teams.

Qualifications

• Two or more years of scheduling, dispatch, construction administration, project coordination, or comparable operations experience.
• Strong organization, accuracy, and ability to coordinate changing priorities across multiple teams.
• Ability to understand construction sequencing and distinguish confirmed readiness from tentative dates.
• Proficiency with Excel, Outlook, Teams, and scheduling or work-order systems.
• Clear communication and ability to escalate issues as needed.

Responsibilities

• Maintain the master construction schedule and a rolling two- to four-week look-ahead for both divisions, with daily updates as conditions change.
• Collect and validate scheduling inputs from PMs, field leaders, irrigation teams, procurement, and subcontractors.
• Track prerequisites such as lot or site readiness, approvals, materials, access, equipment, and predecessor work.
• Identify resource conflicts, unrealistic commitments, and idle capacity; present options to leadership for decision.
• Publish approved crew assignments and schedule changes through approved channels; confirm affected teams receive updates.
• Coordinate material and equipment timing with responsible owners to align deliveries with confirmed work.
• Maintain work orders, tickets, dates, status, and scheduling records in Aspire or other approved systems.
• Track planned versus actual starts and completions, record delay reasons, and support schedule-performance reporting.
• Support scheduling meetings with a concise list of constraints, decisions required, owners, and deadlines.
• Maintain an accessible record of schedule revisions and commitments; flag incomplete information.
• Use Aspire scheduling and work-order data as a planning tool, keeping it current and accurate.

Skills

Scheduling

Project coordination

Communication

Excel

Tools

Aspire scheduling

Procore

Job description

Position summary

Maintain a reliable, coordinated construction schedule supporting Commercial Construction and Production Homes. Integrate PM priorities, field readiness, crew capacity, materials, equipment, and subcontractor availability into an actionable schedule. Keep scheduling and work-order information current in company systems and make constraints visible before they disrupt execution.

Key responsibilities

• Maintain the master construction schedule and a rolling two- to four-week look-ahead for both divisions, with daily updates as conditions change.
• Collect and validate scheduling inputs from PMs, field leaders, irrigation teams, procurement, and subcontractors.
• Track prerequisites such as lot or site readiness, approvals, materials, access, equipment, and predecessor work.
• Identify resource conflicts, unrealistic commitments, and idle capacity; present options to the General Manager, Construction Services, for decision.
• Publish approved crew assignments and schedule changes through agreed channels; confirm that affected teams receive updates.
• Coordinate material and equipment timing with responsible owners to align deliveries with confirmed work.
• Maintain work orders, tickets, dates, status, and scheduling records in Aspire or other approved systems.
• Track planned versus actual starts and completions, record delay reasons, and support schedule-performance reporting.
• Support scheduling meetings with a concise list of constraints, decisions required, owners, and deadlines.
• Maintain an accessible record of schedule revisions and commitments; flag incomplete information instead of treating assumptions as confirmed.
• Use Aspire scheduling and work-order data as a planning tool, keeping it current and accurate so it supports schedule decisions rather than serving only as a record.

Required qualifications

• Two or more years of scheduling, dispatch, construction administration, project coordination, or comparable operations experience.
• Strong organization, accuracy, and ability to coordinate changing priorities across multiple teams.
• Ability to understand construction sequencing and distinguish confirmed readiness from tentative dates.
• Proficiency with Excel, Outlook, Teams, and scheduling or work-order systems.
• Clear communication and ability to escal…

Preferred qualifications

• Landscape construction, irrigation, production home, or commercial subcontractor experience.
• Experience with Aspire, Procore, or similar project and ERP systems.
• Experience coordinating crews, subcontractors, material deliveries, and equipment availability.

Work environment

Combination of office and active construction-site work, with local travel as needed. Work may require early starts and seasonal schedule flexibility. Site visits involve walking on uneven terrain and exposure to weather; required personal protective equipment must be used. Essential duties may be performed with reasonable accommodation.