Construction Real Estate Development Project Coordinator

Florida Construction Connection, Inc.; West Palm Beach (FL); On-site; USD 70,000 - 105,000; Full time

Job summary

Florida Construction Connection in West Palm Beach is seeking a highly organized project coordinator to support the Development and Construction team. You will serve as the coordination hub between ownership and the project team, managing documentation, scheduling, and stakeholder communications to keep complex commercial development projects on track.

This role requires 5+ years supporting commercial development or institutional real estate executives, advanced MS Office skills, and experience

Qualifications

• 5+ years supporting commercial development, construction, or institutional real estate executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication.
• Advanced Microsoft Office skills (Excel, Outlook, Word, Teams).
• Experience with project management platforms such as Procore, Smartsheet, Bluebeam or similar is a plus.

Responsibilities

• Coordinate multiple industrial development projects simultaneously.
• Manage project documentation from due diligence through closeout.
• Coordinate meetings with ownership, architects, engineers, contractors, municipalities, lenders, and consultants.
• Prepare meeting agendas, maintain action item logs, and ensure commitments are completed.
• Track schedules, budgets, permitting milestones, contracts, insurance certificates, consultant agreements, invoices, pay applications, and project documentation.
• Support due diligence, entitlement, design, construction, and closeout activities.
• Prepare executive reports and maintain accurate project records.
• Coordinate owner walk-throughs, punch lists, inspections and turnover activities.
• Follow up relentlessly until issues are resolved.

Skills

Excellent communication

Organizational skills

Time management

Attention to detail

Tools

Procore

Smartsheet

Bluebeam

Excel

Outlook

Word

Teams

Job description

Our client is a well-established commercial real estate developer specializing in warehouse, logistics, and industrial facilities throughout the US.

They are not looking for an administrative assistant or a construction project manager.

They are looking for the person who becomes indispensable to the investment and development team. Someone who understand institutional capital and the nuances that go with it.

The individual who keeps projects organized, executives informed, consultants accountable, and contractors moving. Someone who naturally anticipates what needs to happen next and makes sure nothing falls through the cracks.

If you thrive on organization, communication, problem solving, and helping deliver complex commercial development projects from acquisition through completion, this may be the opportunity you've been looking for.

POSITION SUMMARY

Working directly with the Development and Construction team, you will serve as the coordination hub between ownership and the project team by:

• Coordinating multiple industrial development projects simultaneously.
• Managing project documentation from due diligence through project closeout.
• Coordinating meetings with internal investment team, architects, engineers, contractors, municipalities, utility companies, lenders, consultants, and ownership.
• Preparing meeting agendas, maintaining action item logs, and ensuring commitments are completed.
• Tracking schedules, budgets, permitting milestones, contracts, insurance certificates, consultant agreements, invoices, pay applications, and project documentation.
• Supporting due diligence, entitlement, design, construction, and closeout activities.
• Preparing executive reports and maintaining accurate project records.
• Coordinating owner walk-throughs, punch lists, inspections, and turnover activities.
• Following up relentlessly until issues are resolved.
• Helping leadership stay focused by anticipating needs before they become problems.

WHY YOU WANT THIS OPPORTUNITY

• Loves creating order from complexity.
• Naturally follows up without being asked.
• Doesn't let details fall through the cracks.
• Can confidently communicate with executives, consultants, contractors, attorneys, municipalities, and lenders.
• Thinks several steps ahead.
• Is highly organized without sacrificing urgency.
• Is resourceful, proactive, and solutions-oriented.
• Enjoys supporting a team while taking ownership of their responsibilities.
• Understands that successful development depends on exceptional coordination.

DO YOU HAVE WHAT IT TAKES?

Required

• 5+ years supporting commercial development, construction, or institutional real estate executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication.
• Advanced Microsoft Office skills, particularly Excel, Outlook, Word, and Teams.
• Experience with project management platforms such as Procore, Smartsheet, Bluebeam, or similar is a plus.
• Ability to manage multiple projects in a fast-paced environment while maintaining exceptional attention to detail.

Preferred

Experience with any of the following is highly valued:

• Warehouse facilities
• Commercial construction
• Development management
• Entitlements
• Construction administration

TRAVEL

This position is based in our West Palm Beach office. Occasional short-term travel to project sites for owner walk-throughs, construction meetings, inspections, and milestone reviews is expected.

HOW SUCCESS IS MEASURED

• The person who excels here is the one everyone depends on.
• Executives trust you because they know projects are organized.
• Consultants respond because they know you'll follow up.
• Contractors respect you because you're prepared.
• Ownership values you because you protect their time, their investment, and the successful delivery of every project.

DOES THIS SOUND LIKE THE CAREER YOU ARE LOOKING FOR?

Florida Construction Connection – The Breistol Method