Construction Project Representative

Fashion Institute of Design & Merchandising; Los Angeles (CA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

HDR is seeking a Construction Project Representative to support the Owner in administration, contract compliance, and coordination on multidisciplinary construction projects in Los Angeles. You will manage RFIs, submittals, and documentation, while supporting look-ahead schedules and meeting minutes.

The role requires a Bachelor’s degree in engineering or related field, strong communication, and proficiency with MS Office and Primavera to track progress and ensure project success.

Qualifications

• Bachelor's degree in Engineering, Construction Technology, or combination of education and relevant experience.
• Experience with multidisciplinary construction projects.
• Understanding of contracts, codes, and laws governing construction.
• Ability to read and interpret drawings and specs and identify discrepancies.

Responsibilities

• Represent the Owner in construction administration and contract compliance.
• Manage RFIs, submittals, and contractor correspondence for compliance.
• Draft correspondence, change orders, and related docs for contract management.
• Maintain project records, logs, and reports; prepare look-ahead schedules and meeting minutes.

Skills

Unifier

Interpret construction schedules

Problem solving

Education

Bachelor's degree in Engineering, Construction Technology, or related field

Tools

Microsoft Office

Primavera

Job description

Construction Project Representative - (192570)

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Construction Project Representative, we'll count on you to:

Construction Administration & Contract Compliance

• Represent the Owner in construction administration activities in accordance with contract requirements, Owner policies, and applicable procedures.
• Intake, review, log, and track RFIs, submittals, potential change items, and other contractor correspondence for contractual and procedural compliance.
• Identify appropriate distribution lists and route documents to design, construction management, and Owner stakeholders for review and response.
• Track responses and ensure timely closure of all construction correspondence through Owner-approved document control systems.

Assist the Construction Project Manager(s) with drafting correspondence, responses, task orders, change orders, and other contract-related documentation.

Document Control, Reporting & Pay Applications

• Maintain accurate and complete project records, logs, and correspondence files in Owner-approved document and project management systems.
• Coordinate with document control staff to ensure documents are properly filed, indexed, and retrievable.
• Assist in preparation of monthly project reports, summaries, dashboards, and status updates for the Owner.

Meeting Support & Project Coordination

• Attend weekly construction solutions meetings, look-ahead schedule meetings, and other project meetings on behalf of the Owner’s team.
• Prepare clear, accurate, and detailed meeting minutes documenting discussions, decisions, action items, responsible parties, and due dates; obtain approval of meeting minutes from attendees.
• Distribute meeting minutes in accordance with Owner procedures and track action items to closure.
• Assist the Construction Project Manager(s) by identifying unresolved issues, recurring risks, and coordination concerns discussed during meetings.
• Coordinate with third-party stakeholders including utility companies, materials testing laboratories, surveyors, source inspectors, and construction inspection teams.

Schedule Awareness & Look-Ahead Review

• Review and understand contractor-provided six-week look-ahead schedules and short-term planning documents.
• Assist the Construction Manager in tracking planned versus actual activities and identifying potential conflicts, constraints, or coordination issues.
• Coordinate with construction management, inspection staff, and third-party stakeholders to verify upcoming work activities reflected in look-ahead schedules.
• Maintain logs or summaries of look-ahead activities and required actions as directed.
• Support the Construction Project Manager, Construction Manager, and Project Controls Manager with research, documentation review, and fact-finding related to contractor disputes and claims.

Assist in development of fact-finding reports, chronologies, and Owner position papers to support dispute resolution and claims avoidance.

• Maintain organized and complete records to support negotiations and issue resolution.

General Support

• Advise the Construction Project Manager(s) and project staff of document status, outstanding actions, and administrative risks.

Perform other construction administration and project support duties as required to support successful project delivery.

#LI-JF1

Preferred Qualifications

• Experience with Unifier
• Ability to interpret construction schedules
• Ability to problem solve and provide possible solutions to the engineer

Required Qualifications

• Bachelor's degree in Engineering, Construction Technology, or combination of education and relevant experience
• Demonstrated construction experience on multidisciplinary projects
• Must have a fundamental understanding of contracts and familiarity with codes and laws governing construction
• Must possess the ability to read and interpret construction drawings and specifications and identify discrepancies or conflicts within documents
• Must be able to work in a team environment
• Must be computer literate, experience with Microsoft Office, Primavera, or related construction packages
• Must have excellent verbal and written communication skills
• An attitude and commitment to being an active participant of our employee-owned culture is a must
• Sponsorship (visa) for US employment authorization is not available now or in the future for this position

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Industry

Construction, Project Controls & Design/Build

Schedule

Full-time

Employee Status

Regular

BusinessClass : Field Services

Job Posting

Sep 16, 2026

At HDR, we are committed to the principles of employment equity.

We are an Affi

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.