Construction Project Coordinator (National Travel)

ArchKey Solutions LLC; Plymouth (MN); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

ArchKey Solutions LLC is seeking a National Travel Project Coordinator based in Plymouth, MN. The role requires substantial travel to project sites and involves coordinating project scheduling, documents, and communications with vendors, customers, and field staff.

Responsibilities include start-up support, contract tracking, and generating reports, with up to 90% travel. Candidates should be organized, detail-oriented, and able to work autonomously in a fast-paced environment.

Qualifications

• High School diploma or equivalent.
• 0–2 years of experience coordinating project work or a similar role.
• Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats.
• Strong organizational skills, scheduling abilities, and detail orientation.
• Effective communication with employees at all levels. Excellent listening, interpersonal, written, and verbal communication skills.
• Effective independent problem solving, customer service and time management skills.
• Strong collaboration, initiative, teamwork, and interpersonal skills. Demonstrated high level of integrity and dependability.
• Demonstrated mathematical skills.
• Proficient in the use of business scheduling, cost tracking and purchasing systems.
• Strong process orientation

Responsibilities

• Assist with planning and scheduling of all assigned projects, coordinating field/service technicians with vendors, utility companies and customers.
• Prepare and submit appropriate paperwork; ensure tracking information is entered and updated in systems; generate reports.
• Provide project start-up support and task tracking including contracts and field data.
• Track active projects, opportunities, schedules and training activities.
• Collaborate with ArchKey’s shared services groups.
• Serve as primary contact for customers requiring service when appropriate; process product orders and ensure project closure and billing readiness.
• Assist in submittals and issuing purchase orders to suppliers/subcontractors.
• Design activities and archive completed project information as needed.
• Assist staff with documentation of Methods of Procedures (MOPs) and project status reports.
• Update processes and create checklists; communicate with field staff, vendors, and customers.
• Make decisions attentively and safely to protect health and safety.
• Utilize LEAN concepts to improve operations and efficiency.
• Promote ArchKey’s mission, DEI values, and high-quality service in interactions with clients and partners.

Skills

Organization

Scheduling

Communication

Problem solving

Teamwork

Integrity

Data management

Education

High School Diploma

Tools

Scheduling systems

Cost tracking software

Purchasing systems

Job description

Description

PROJECT COORDINATOR (NATIONAL TRAVEL)

This position is based out of our ProKey office in Plymouth, MN - this role requires significant travel to project sites.

About ArchKey

ArchKey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We’re the POWER behind making the improbable possible.

We’re electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We’re not just energizing infrastructure, we’re energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset bringing knowledge, skills, and experience to every project. This is more than a call to join us, it’s an invitation to be part of a visionary journey, to grow with us as we scale.

About the Position

The Traveling Project Coordinator is responsible for job scheduling, quality control, creating reports, document control, client satisfaction activities and other project management administrative support functions in an assigned division or function. Provides a variety of administrative support as needed, including research on devices and parts needed for project work. This position facilitates an organized workflow with customers and project team members on assigned projects, in alignment with all Company policies, procedures, key objectives and regulations. This role requires extensive travel to project sites- as much as 90%.

Our Ideal Candidate

• Can flex and adapt with the growing needs of the business.
• Can work autonomously and creatively solve problems.
• Is open to the travel aspect of this role

Day in the Life

• Assists with the planning and scheduling of all assigned projects, to optimize efficiencies of labor costs. May coordinate and communicate scheduling of field and service technicians with vendors, utility companies and customers. Completes and submits appropriate paperwork as needed.
• Provides project start-up support and task tracking including contracts, proposal letters, field data, etc. Ensures accurate and timely tracking information is entered into and maintained in appropriate systems and communicates appropriately with project management and other staff members. Issues updated reports as requested.
• Tracks and maintains current information on active projects, project opportunities, schedules and/or training activities as requested.
• Works collaboratively with ArchKey’s shared business services groups.
• If appropriate, functions as a primary point of contact for customers requiring service. Ensures product orders are processed appropriately and that work is completed, projects are closed and ready to be billed. Assists project management staff in assembling project submittals and writing purchase orders to suppliers and subcontractors.
• If appropriate, accurately design activities of assigned projects as needed, and archives completed project information for future reference.
• Assists staff with documentation of Methods of Procedures (MOPs), prepares project status reports and works to ensure plans adhere to contract specifications. Maintains consistency in content and appearance of written documents.
• Updates processes and procedures, creates checklists and accountability documents, and communicates effectively via telephone, email, and face to face with field staff, vendors, co-workers, and customers.
• Consistently make decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• High School diploma or equivalent.
• Minimum 0-2 years of experience coordinating project work or a similar role.
• Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats.
• Strong organizational skills, scheduling abilities, and detail orientation.
• Effective communication with employees at all levels. Excellent listening, interpersonal, written, and verbal communication skills.
• Effective independent problem solving, customer service and time management skills.
• Strong collaboration, initiative, teamwork, and interpersonal skills. Demonstrated high level of integrity and dependability.
• Demonstrated mathematical skills.
• Proficient in the use of business scheduling, cost tracking and purchasing systems.
• Strong process orientation

Travel

• Travel required- mostly regional but could be as much as 90%

Salary

• $24.00 – $32.00 per hour based on experience plus comprehensive benefits package

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.

Legal & Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an affirmative Action, Equal Opportunity Employer. #MN-50-1

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.