Construction Project Coordinator - Commercial & Retail Construction

Florida Construction Connection, Inc.; Town of Florida (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Florida Construction Connection is seeking a Construction Project Coordinator to support multiple commercial build-out and retail projects across South Florida. You will assist Project Managers, coordinate documentation, and ensure details stay organized through preconstruction to closeout.

The role thrives in a fast-paced environment with multiple priorities, requiring strong organization, communication, and the ability to manage several active projects simultaneously.

Qualifications

• 3–6+ years supporting commercial construction projects.
• Experience working for a General Contractor.
• Strong written and verbal communication.

Responsibilities

• Support Project Managers throughout the entire project lifecycle.
• Prepare, distribute, and track RFIs, submittals, shop drawings, and closeout documents.
• Maintain accurate project files and document control.
• Coordinate permitting activities and assist with municipal agencies as required.
• Track project schedules, procurement status, and long-lead materials.
• Coordinate subcontractor and vendor documentation.
• Schedule meetings and prepare meeting minutes and action item logs.
• Assist with contract administration and change order documentation.
• Monitor project compliance requirements and maintain project reporting.
• Support budgeting, purchasing, and invoice processing as needed.
• Coordinate communication between owners, architects, engineers, subcontractors, and field personnel.
• Assist in keeping multiple projects moving while ensuring documentation remains accurate and current

Skills

Project coordination

Documentation

Communication

Scheduling

Multitasking

Tools

Procore

Microsoft Project

Microsoft Office

Job description

Florida Construction Connection is assisting an established commercial contractor in identifying a highly organized Construction Project Coordinator to support multiple commercial build out and retail construction projects throughout South Florida.

This position is ideal for someone who enjoys keeping projects organized, supporting a Project Manager and the team with coordinating documentation, and ensuring the details behind successful projects never fall through the cracks.

The successful candidate will thrive in a fast-paced environment, manage multiple priorities simultaneously, and become an integral part of the project management team from preconstruction through closeout.

YOU WOULD BE RESPONSIBLE FOR

• Support Project Managers throughout the entire project lifecycle
• Prepare, distribute, and track RFIs, submittals, shop drawings, and closeout documents
• Maintain accurate project files and document control
• Coordinate permitting activities and assist with municipal agencies as required
• Track project schedules, procurement status, and long-lead materials
• Coordinate subcontractor and vendor documentation
• Schedule meetings and prepare meeting minutes and action item logs
• Assist with contract administration and change order documentation
• Monitor project compliance requirements and maintain project reporting
• Support budgeting, purchasing, and invoice processing as needed
• Coordinate communication between owners, architects, engineers, subcontractors, and field personnel
• Assist in keeping multiple projects moving while ensuring documentation remains accurate and current

DO YOU HAVE WHAT IT TAKES?

• 3-6+ years supporting commercial construction projects
• Experience working for a General Contractor
• Commercial, retail, office, healthcare, industrial, municipal, or hospitality experience preferred
• Strong experience with:
• RFIs
• Document Control
• Subcontractor communication
• Project Documentation
• Meeting Coordination
• Able to manage multiple active projects simultaneously
• Excellent follow-through and organizational skills
• Strong written and verbal communication
• Proficient with Microsoft Office
• Experience with Procore, Microsoft Project, or similar construction software is a plus

Florida Construction Connection - The Breistol Method®