Construction Project Coordinator (Civil/Public Works)

4Leaf, Inc; Yountville (CA); On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

401(k)

401(k) match

Dental insurance

Flexible spending account (FSA)

Health insurance

Paid time off

Vision insurance

Employee Assistance Program

Job summary

4LEAF, Inc. in Yountville, CA is seeking an experienced Construction Project Administrator to support public works and civil projects.

You will develop, organize, and maintain project documentation, budgets, meeting minutes, RFIs, submittals, and purchase orders, coordinating with owners, managers, inspectors, contractors, consultants, and vendors. The ideal candidate is highly organized, detail‑oriented, and capable of managing multiple priorities in a fast-paced field office.

Qualifications

• Bachelor’s degree in construction management, business administration, engineering, or a related field.
• Minimum of five years of construction administration, project administration, document control, or construction office engineering experience.
• Experience supporting public works, civil, infrastructure, or municipal construction projects.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and related business applications.
• Intermediate Excel skills: formulas, trackers, and reports.
• Experience using construction or contract management software to track project documentation, RFIs, submittals, meeting minutes, and project communications.
• Experience in a construction field office or fast-paced project environment.
• Demonstrated ability to prioritize workload, meet deadlines, and maintain accurate project records.

Responsibilities

• Develop, organize, and maintain electronic and hard-copy project files in accordance with document-control procedures.
• Create and maintain project logs including RFIs, submittals, change orders, correspondence, and meeting actions.
• Enter, update, and track project information using contract and construction management software.
• Develop and maintain Excel spreadsheets, reports, trackers, and financial documentation.
• Accurately enter, reconcile, and maintain project budgets for monthly reporting.
• Prepare meeting agendas, attend meetings, record minutes, and track follow-up items.
• Prepare, print, distribute, and process purchase orders, invoices, and related documentation.
• Provide general administrative support: scanning, copying, filing, and records management.
• Coordinate with project owners, construction managers, inspectors, contractors, consultants, vendors.
• Assist with preparation and distribution of project correspondence, reports, notices, and presentations.
• Monitor deadlines and ensure documentation and deliverables are completed on time.
• Maintain confidentiality and integrity of project and financial records.
• Perform other project administration and construction support duties as assigned.

Education

Bachelor’s degree in construction management, business administration, engineering, or a related field

Tools

Microsoft Office

Excel

Outlook

Construction/Contract management software

Job description

4LEAF, Inc. in Yountville, CA is seeking an experienced Construction Project Administrator to support public works and civil projects.

You will develop, organize, and maintain project documentation, budgets, meeting minutes, RFIs, submittals, and purchase orders, coordinating with owners, managers, inspectors, contractors, consultants, and vendors. The ideal candidate is highly organized, detail‑oriented, and capable of managing multiple priorities in a fast-paced field office.