Construction Project Coordinator

Cirks Construction, Inc.; Tempe (AZ); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental HMO and PPO insurance

Vision insurance

Life/AD&D insurance

Flexible Spending Accounts - Unreimb­r

401(k) retirement plan

Vacation and Sick Time

Holidays

Job summary

KDC is seeking a Project Coordinator to support project management on construction projects, coordinating activities and daily administrative tasks. You will approve invoices and cost codes, assist with client meetings and minutes, and coordinate with subcontractors, vendors, and field teams.

Ideal candidates have 1–3 years of relevant experience, a high school diploma, strong communication, notary eligibility, and the ability to multitask.

Qualifications

• 1–3 years of relevant experience or equivalent.
• High school diploma or equivalent.
• Strong verbal and written communication skills.
• Ability to become a Notary.
• Ability to multi-task and meet deadlines.

Responsibilities

• Approves invoices, verify job expense payment, and verify proper cost codes.
• Assists with billings for customer invoicing and subcontractor payment; supports from inception to closeout.
• Coordinates with subcontractors and vendors for RFIs, change orders, submittals, and procurement.
• Coordinates travel, meetings, and distributes weekly client reports.
• Maintains project documents, logs, drawings, and plan revisions.
• Ensures safety compliance per Health, Safety, and Environmental Program.

Skills

Attention to detail

Verbal communication

Written communication

Notary readiness

Multi-tasking

Teamwork

Education

High school diploma or equivalent

Tools

Timberline

Microsoft Office

Job description

The Project Coordinator supports project management as they manage the execution of the construction projects. The role coordinates activities and processes associated with the project. The Project Coordinator is responsible for overseeing day-to-day tasks and supporting everyday administrative duties.

Job Description

KDC is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. Maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally.

KDC offers a competitive salary/hourly range $24.00 to $28.00 - while considering the candidate's experience and a comprehensive benefits package for full-time employees:

• Medical insurance
• Dental HMO and PPO insurance
• Vision insurance
• Life/AD&D insurance
• Flexible Spending Accounts - Unreimbursed Medical and Dependent Care
• 401(k) retirement plan
• Vacation and Sick Time
• Holidays

Performance Expectations

Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. To help us accomplish this goal, we ask you to SMILE.

Synergy - bring a cooperative spirit to your team and neighboring departments.

Marketing - understanding that through your contributions, you aid in the overall success of our Company.

Innovation - continuous efforts to see beyond current business modes and methods.

Longevity - understanding that tenure with the organization is achievable as a committed team member.

Excellence - bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.

Core Competencies

• Attention to Detail
• Ensuring Accountability
• Fostering Communication
• Teamwork

Essential Job Functions

• Approves invoices, verify job expense payment, and verify proper cost codes.
• Assists with billings for customer invoicing and subcontractor payment. Assists with construction projects working closely with the Project Team from inception to closeout.
• Assists with the coordination of acquiring required permits and deposits. Attends Client meetings and prepares meeting minutes.
• Communicates with subcontractors and vendors for subcontracts, proposals, Requests for Information ("RFI's"), change orders, billings, submittals, long lead items, and materials procurement.
• Coordinates airline travel, hotel reservations, and vehicle rentals.
• Coordinates duplication and distribution of construction plans.
• Coordinating with the project team; compiles project information to create and issue weekly client project reports.
• Establishes and fosters positive long-term relationships with clients and subcontractors.
• Input PM Schedule project information every Monday into Timberline and any weekly updates as needed. Issue Purchase Orders to the project team.
• Maintain a timecard with accurate project information daily.
• Maintain project logs - RFI's, submittals, rental, labor, and change order. Maintain subcontractor list.
• Maintains and updates project documents.
• Maintains project drawings and tracks plan revisions.
• Order materials and various project-related items as the Project Manager/Superintendent requested.
• Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers.
• Requests and assembles project close-out documents from subcontractors. Requests as-builts from project superintendent.
• Requests/creates project Job Books.
• Responsible for the processing and distributing of project documents, including plan revisions, day-to-day correspondence, billings, drafting subcontracts, taking meeting minutes, and coordinating closeout documents.
• Responsible for working safely and adhering to all aspects of our Health, Safety, and Environmental Program for self-protection and for protecting co-workers, sub-contractors, the public, and the client by supporting all Company safety efforts.
• Upon project completion, archive project documents.
• Other duties as assigned.

Education, Experience, and Skills

• 1 - 3 years experience with relevant experience or equivalent.
• High school diploma or equivalent.
• Demonstrates strong verbal and written communication skills.
• Ability to become a Notary.
• Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved.
• Ability to foster relationships with customers, owners, subcontractors, and vendors.
• Demonstrates strong data entry skills with accuracy.
• Self-starter and able to work in a fast-paced, team-oriented environment.
• Has passion, energy, persistence, a positive attitude, and enthusiasm.
• Proficient with computers and familiar with Microsoft Software Suite.
• Able to identify a need, remove barriers, and know how to make things happen.
• Values diversity of ideas, opinions, and people.
• Has good common sense and applied logic.
• Must possess or obtain an appropriate state driver's license before employment, a clean driving record, and reliable transportation.

KDC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.