Construction Project Coordinator

Liberty; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Liberty, a construction and equipment services firm, seeks an Assistant Project Manager to support day-to-day project management operations and assist the Project Manager.

The role involves reviewing contracts, pricing, POs, change orders, shop drawings and RFIs in Procore, submitting permits, coordinating with counsel on modifications, and handling orders, quotes, and inventory while coordinating with field teams and trade partners to ensure on-time delivery and quality results.

Qualifications

• 3-5 years related experience in construction management.
• Bachelor's Degree in Business Administration, Construction Management, Engineering, or equivalent relative experience.
• Strong oral, written, and presentation skills to effectively communicate branch office business strategy.
• Experience with inventory sales and Construction Job Cost Coding.

Responsibilities

• Perform a quality control check of timesheets and material sheets coming in from the field on a weekly basis.
• Review and code all driver timesheets on a weekly basis.
• Review all requisitions that have been prepared on a monthly basis.
• Process all change orders on requisitions.
• Review labor component of requisition for accuracy and proper organization.
• Review material component of requisition for accuracy and proper organization.
• Review rental component of requisition for accuracy and proper organization.
• Perform all billable rate submittals and negotiations on new projects.
• Review and code all AP and ensure that it is billed properly.
• Review all invoice billing for accuracy and organization.
• Create sales, rental and purchase orders in our software system.
• Prepare pick tickets and delivery tickets in a timely fashion.
• Maintain accurate inventory counts and verify availability of needed stock.
• Prepare material and rental quotes for the Project Management Team and ensure proper coding of invoices.
• Performs follow-up to ensure timely shipment of materials and customer satisfaction.
• Manage all vendor back-up, and match to billing, as required.
• Field calls and take orders from jobsites.
• Prepare orders for shipment in accordance with the pick ticket and customer requirements
• Notify the Supervisor of shortages, problems or issues with fulfillment.
• Assist Warehouse Manager with ordering, purchasing, receiving.
• Maintain product stock in work area.
• Receive and unload incoming material and compare information on packing slips with purchase orders to verify accuracy of shipment.
• Inspect shipments for damages, loss, or defects, and notify the Supervisor of findings.
• Responsible for accurately receiving, reporting, and distributing purchased items.
• Operate dolly, pallet jack, and/or forklift in loading and unloading material and equipment.
• Refers complex, unusual problems to supervisor.
• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.

Skills

Construction management

Leadership

Communication

Vendor coordination

Inventory management

Education

Bachelor's degree in Business/Engineering

Tools

Procore

Job description

Liberty, a construction and equipment services firm, seeks an Assistant Project Manager to support day-to-day project management operations and assist the Project Manager.

The role involves reviewing contracts, pricing, POs, change orders, shop drawings and RFIs in Procore, submitting permits, coordinating with counsel on modifications, and handling orders, quotes, and inventory while coordinating with field teams and trade partners to ensure on-time delivery and quality results.