Construction Project Coordinator

Redmont Real Estate Group; Honolulu (HI); On-site; USD 50,000 - 70,000; Full time

Job summary

Redmont Real Estate Group seeks a Project Coordinator to provide support to the Construction division. The ideal candidate will join a dynamic team in Honolulu, Hawaii, managing administrative tasks and project coordination.

This role requires 3-5 years office experience, proficiency with Microsoft Office, and effective communication. A four-year degree is preferred, and valid driver's license is necessary for property site visits. Join us in a fast-paced and casual work environment!

Qualifications

• 3-5 years of office experience required.
• Worked as a Project Coordinator for at least 2 years.
• Must have valid Driver’s License.

Responsibilities

• Provide clerical production for the Construction Division.
• Assist with project schedules and tasks.
• Maintain communication with various stakeholders.

Skills

Microsoft Office applications

Prioritization skills

Communication skills

Self-starter

Attention to detail

Education

Four year college degree

High school diploma or GED

Tools

Outlook

Word

Excel

Slack

Adobe Acrobat

Job description

Redmont Real Estate Group is a fast-growing commercial real estate firm headquartered in Honolulu, Hawaii. Founded in 2012, Redmont is a family of real estate related companies that include: Valuation, Architecture, Construction, Management, Maintenance, and Brokerage related firms.

The Project Coordinator will be joining a rapidly expanding, dynamic entrepreneurial organization. This environment offers the ideal candidate the ability to both grow his/her role, experience and level of responsibility. The working environment at the Company is fast-paced, exciting, and casual.

Job Description

The Project Coordinator is responsible for providing support to the Construction division with administrative assistance, coordination, and utilization of various software programs. This position is expected to uphold the passion and core values established by the organization.

• Provide clerical production for the Construction Division
• Assist with preparing division reports and agenda
• Taking meeting notes and sharing with appropriate parties
• Assist with division staff schedules & tasked project timelines
• Updating project list
• Taking project notes and sharing with appropriate parties
• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Creating job binders and project files
• Handling division phone calls as required
• Assist with maintaining communication with owners, owner’s reps, supplies, subcontractors, vendors, etc.
• Order insurance and monitor project insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations
• Work with multiple project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Familiar with navigating through and utilizing DPP, DCCA Websites
• Perform other duties as needed

Education / Experience / Requirements / Expectations

• 3-5 years of office experience required
• Worked as a Project Coordinator for at least 2 years
• Four year college degree preferred
• High school diploma or general education degree (GED) required
• Must have valid Driver’s License
• Personal transportation needed for driving out to properties
• Must be polite, professional, helpful
• An attitude and commitment to being an active participant of our company culture is a must
• Willing to learn and be trained appropriate procedures from the Administrative Director
• Willing to accept mistakes, correct mistakes, and learn from them
• Must wield strong prioritization skills and possess sense of urgency
• Self-starter that requires minimal supervision
• Ability to read and comprehend instructions, short correspondence, and memos
• Ability to write correspondence
• Ability to effectively communicate over the phone
• Ability to apply common sense understanding to carry out detailed, but uninvolved written or oral instructions
• Must know how to use Microsoft Office applications, especially Outlook, Word, and Excel
• Navigate basic office equipment – desk phones, copy machine, computers, printers, etc.
• Navigate basic office applications – Slack, Adobe Acrobat, Google Chrome, GoToMeeting, Zoom, etc.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently at a desk and is required to sit/stand for long periods of time. Employee may occasionally be required to stand, walk, and reach with hands and arms. The employee may need to lift and/or move more than 25 pounds.

Additional Information

All your information will be kept confidential according to EEO guidelines.