Construction Project Coordinator

Rockford; Grand Rapids (MI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Healthcare coverage

Paid time off

Flexible work schedules

Tuition reimbursement

Well-being programs

Industry-leading technology

Volunteer time off

Job summary

Rockford is seeking a highly organized Project Coordinator to support commercial construction projects across Michigan and the Midwest. You will serve as the communication hub between project managers, field operations, clients, design professionals, subcontractors, and vendors, ensuring smooth information flow from preconstruction through closeout.

The role requires strong organizational skills, proactive mindset, and attention to detail, with responsibilities spanning documentation,

Qualifications

• 2+ years of experience in commercial construction project coordination or similar role.
• Strong knowledge of construction processes, lifecycles, and contract docs.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Excellent organizational and multitasking abilities.

Responsibilities

• Support Project Managers in administration and execution from award to closeout.
• Coordinate startup activities, document setup, permits, and stakeholder communications.
• Maintain project files and correspondence per standards and procedures.
• Assist in developing schedules, action-item logs, and milestone tracking.
• Facilitate communication among owners, architects, engineers, subcontractors, and vendors.

Skills

Project coordination

Construction industry knowledge

Microsoft Office

Time management

Communication

Procore

Education

Construction Management

Business Administration

Engineering

Architecture

Tools

Procore

Job description

Office Location: 601 First Street NW, Grand Rapids, MI 49504 Position Classification: Full-Time Regular

About This Opportunity

Rockford is seeking a highly organized and detail-oriented Project Coordinator to support the successful planning, execution, and delivery of commercial construction projects throughout Michigan and the Midwest. As a critical member of the project management team, the Project Coordinator serves as the communication and administrative hub between project managers, field operations, clients, design professionals, subcontractors, and vendors.

This role is responsible for maintaining project documentation, facilitating project communications, supporting financial and contract administration, and ensuring project information flows efficiently from preconstruction through closeout. The ideal candidate possesses strong organizational skills, a proactive mindset, exceptional attention to detail, and a commitment to delivering outstanding service to both internal and external stakeholders.

Key Responsibilities:

Project Administration & Coordination

• Support Project Managers and Assistant Project Managers in the administration and execution of commercial construction projects from contract award through project closeout
• Coordinate project startup activities, including document setup, contract distribution, permit tracking, and stakeholder communications
• Maintain project files, records, and correspondence in accordance with company standards and procedures
• Assist in developing and maintaining project schedules, action-item logs, and milestone tracking reports
• Facilitate communication among owners, architects, engineers, subcontractors, vendors, and internal project teams
• Prepare meeting agendas, document meeting minutes, and distribute follow-up action items

Document Control

• Manage the routing, tracking, and distribution of project documents, including Requests for Information (RFIs), submittals and shop drawings, change orders, proposal requests, meeting minutes, and project correspondence
• Monitor document turnaround times and proactively follow up to ensure timely responses
• Maintain accurate project records within Procore and other project management systems

Financial & Contract Support

• Assist Project Managers and Assistant Project Managers with subcontract administration and contract documentation
• Support the preparation and processing of owner pay applications and subcontractor payment requests
• Track project commitments, change orders, allowances, and contingency items
• Assist with project cost reporting and financial documentation
• Coordinate lien waivers, insurance certificates, and subcontract compliance requirements

Project Execution Support

• Collaborate with field teams to identify and resolve project administrative issues that could impact schedule, budget, or quality
• Coordinate material procurement tracking and delivery schedules
• Support project closeout activities, including collection of warranties, operation and maintenance manuals, as-built documentation, and final turnover packages
• Assist with warranty management and post-construction follow-up activities

Team & Culture

Promote a culture of safety, accountability, collaboration, and continuous improvement.

Foster positive working relationships with clients, design partners, subcontractors, and internal teams.

Support company initiatives related to diversity, equity, inclusion, and community engagement.

Demonstrate professionalism and uphold company values in all interactions.

Requirements

• Associate's or Bachelor's degree in Construction Management, Business Administration, Engineering, Architecture, or a related field or equivalent construction industry experience may be considered
• 2+ years of experience in commercial construction project coordination, project administration, or a related role
• Working knowledge of commercial construction processes, project lifecycles, and contract documentation
• Experience managing construction documents, including RFIs, submittals, change orders, meeting minutes, and project correspondence
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously

Benefits

• competitive compensation package along with a 401(k) plan featuring a company match to help you plan for the future
• comprehensive healthcare coverage
• generous paid time off
• flexible work schedules that support work-life balance
• tuition reimbursement and professional development opportunities
• well-being through on-site health and wellness programs
• industry-leading technology to empower our teams
• meaningful ways to give back through volunteer time off and partnerships with local organizations

Who We Are

For nearly 40 years, Rockford has been a trusted partner to thousands of clients across the U.S. With construction management, real estate development and property management services all under one roof, we view space from every angle. We think like owners, build with precision and operate to achieve long-term value—always committed to craftsmanship, quality and service.

Our talented team brings expertise and innovation to commercial, educational, industrial, health + well-being, hospitality, multi-unit and retail markets. From complex, large-scale construction, to smaller renovations, we tailor our services and approach to meet the unique needs of our clients and the communities they serve.

Recognized by Engineering News-Record as one of the Top 200 Contractors in the nation and consistently honored as one of the 101 Best and Brightest Companies to Work For, Rockford delivers more than buildings. We deliver results that last. We're deeply invested in our people, our communities and the continued success of every project we touch—driven by a clear purpose: to Build a Better World.

Environmental Factors and Working Conditions

The work environment for this position is a typical office environment with occasional construction site visits. When in the office, the physical demands require the ability to sit for long periods of time. Intermittent movement, such as accessing centrally located office equipment, lifting of 35 lbs, bending, stooping, kneeling, and climbing, may be necessary to perform the requirements of this position. Site visits may subject the individual to hazards commonly associated with construction. Personal Protective Equipment (PPE) to be worn as required on project sites and in the warehouse.

Rockford is an equal opportunity employer that supports and subscribes to a policy of nondiscrimination in all aspects of employment. Rockford will not discriminate based on religion, race, color, national origin, age, sex (including pregnancy and related conditions, gender identity, and sexual orientation), height, weight, marital status, military service, partisan consideration, disability, genetic information, or any other reason prohibited by applicable federal and state laws.