Construction Project Coordinator

Iron Fish Construction LLC; Chicago (IL); On-site; USD 50,000 - 75,000; Full time

Job summary

A leading construction firm in Chicago is seeking a skilled Project Coordinator to support multifamily renovation and capital improvement projects. The ideal candidate will manage multiple tasks in a fast-paced environment, ensuring adherence to project protocols and documentation accuracy. Responsibilities include assisting project management with procurement, scheduling, and quality control checks, along with vendor source management. A background in construction coordination with strong organizational and communication skills is essential.

Qualifications

• 2–5 years of experience in construction coordination, ideally in multifamily or renovation projects.
• Strong knowledge of construction documentation and permitting processes.
• Proficiency in project scheduling tools and CRM systems.

Responsibilities

• Support project management teams with administrative tasks.
• Ensure accuracy in project management protocols and documentation.
• Assist in tracking project schedules and vendor management.
• Conduct job site visits for quality control.

Skills

Construction coordination

Project administration

Communication

Time management

Organization

CRM systems

Tools

MS Project

RedTeam

Microsoft Office Suite

Job description

The Project Coordinator plays a critical role in supporting project management teams for multifamily renovation or capital improvement projects. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects in a fast-paced construction environment.

Responsibilities

• Provide overall daily administrative support to the project management team
• Ensure daily adherence to project management protocols, with a focus on compliance and administrative accuracy across all active projects
• Assist in researching, compiling, and submitting all documentation required for permitting and regulatory approvals
• Assist in assembling and managing project submittals for client and engineering review
• Aid in coordination of procurement and purchasing of major materials, ensuring cost control and timely delivery
• Help source subcontractors and vendors for project managers
• Assist in entering and maintaining project and lead data within the company CRM system
• Assist in tracking and updating project schedules to reflect real-time progress and changes
• Conduct job site visits to perform quality control checks and verify project standards are met
• Help prepare detailed Subcontractor Scope of Work (SOW) documents
• Work closely with the Project Management team to ensure client proposals are submitted accurately and on time.
• Aid in accuracy and completion of daily and weekly project progress reports
• Develop and maintain a preferred vendor list for the region based on metrics for cost, quality and reliability
• Assist in creating closeout binders for large projects - warranties, materials, data sheets, paint specs, inspection reports, permits, daily reports, final signoffs, etc.
• Help process and track change orders in a timely manner
• Review and facilitate approval of invoices in accordance with project timelines
• Assist in other duties as assigned

Skills and Qualifications

• 2–5 years of experience in construction coordination, project administration - multifamily or renovation experience preferred
• Ability and willingness to occasionally travel long distances as necessary per project requirements
• Strong knowledge of construction documentation, permitting processes, and project workflows
• Proficiency in CRM systems, Microsoft Office Suite, and project scheduling tools (e.g., MS Project, RedTeam, or similar)
• Excellent organizational, communication, and time management skills
• Ability to manage multiple projects and deadlines simultaneously