Construction Project Administrator: PM Coordination

Kalkreuth Roofing & Sheet Metal, Inc.; Lexington (KY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401(k)

Paid Time Off

Job summary

Kalkreuth Roofing and Sheet Metal in Lexington, KY seeks a Project Administrator to support the Project Management Team. You will review contracts, transfer information from Estimating to Production, and maintain electronic job files to ensure timely project progression.

The role requires strong MS Office skills, excellent organization, and the ability to multi-task under pressure. You will liaise with production, accounting, and external partners to keep projects on track.

Qualifications

• Minimum of Associates Degree in business-related curriculum.
• Proficient in all Microsoft Office applications.
• Experienced in electronic record keeping & file maintenance.
• Strong organizational, prioritization, and time management skills.
• Ability to multi-task and complete assignments under duress.

Responsibilities

• Review and process all incoming contracts.
• Coordinate transfer of information from Estimating to Production.
• Setup and maintain electronic job files.
• Review and file project correspondence including general correspondence, meeting minutes, schedules, etc.
• Work closely with the production team and accounting personnel for generating and processing change orders and purchase orders.
• Prepare all project-related correspondence.
• Understand and implement Corporate Policies and Procedures as they relate to project coordination and financial success.
• Prepare and distribute weekly reports.
• Responsible for all customer close-out documents.
• Responsible for obtaining certificates of insurance and bonds per contract and project requirements.
• Maintain and order office & breakroom supplies.
• Provide effective and timely communication with our satellite offices, coworkers, customers, subcontractors and suppliers.
• Perform other duties as assigned.

Skills

Microsoft Office

Time management

Multitasking

Independent thinker

Education

Associates Degree in business-related curriculum

Tools

Electronic records

Job description

Kalkreuth Roofing and Sheet Metal in Lexington, KY seeks a Project Administrator to support the Project Management Team. You will review contracts, transfer information from Estimating to Production, and maintain electronic job files to ensure timely project progression.

The role requires strong MS Office skills, excellent organization, and the ability to multi-task under pressure. You will liaise with production, accounting, and external partners to keep projects on track.