Construction Project Administrator — Docs & Coordination

Cotti Foods Corporation; Rancho Santa Margarita (CA); On-site; USD 40,000 - 43,000; Full time

Job summary

Cotti Foods Corporation seeks a Project Administrator to provide comprehensive administrative support to the Development Project Team in Rancho Santa Margarita, CA. The role requires handling contracts, change orders, and pay apps while ensuring accurate, organized project documentation.

You will coordinate with general contractors, consultants, and internal stakeholders, managing document control and project close-out delivery in a fast-paced environment.

Qualifications

• Experience in construction administration, project coordination, or related field preferred.
• Strong communication and interpersonal skills.
• Proficient with document management systems and standard office software.
• Highly organized with exceptional attention to detail.
• Ability to work independently and collaboratively in a deadline-driven environment.

Responsibilities

• Provide general administrative assistance to the development project team.
• Serve as a primary liaison with third-party General Contractors regarding contracts, change orders, and pay applications.
• Maintain a thorough understanding of project process flow to ensure information provided to estimators and project management is complete, accurate, and well organized.
• Assemble, prepare, and coordinate all required contract documents in collaboration with the project management team.
• Process monthly pay applications submitted by third-party General Contractors.
• Process and route consultant invoices, including architects, engineers, and other professional services.
• Obtain, verify, and track all required compliance documentation (e.g., insurance certificates, preliminary notices, lien waivers).
• Oversee document control, including document logging, tracking, organization, and distribution.
• Manage and compile project close-out documentation to ensure timely and complete delivery.

Skills

Construction administration

Project coordination

Communication skills

Document management

Attention to detail

Independent work

Tools

Microsoft Office

Document management systems

Job description

Cotti Foods Corporation seeks a Project Administrator to provide comprehensive administrative support to the Development Project Team in Rancho Santa Margarita, CA. The role requires handling contracts, change orders, and pay apps while ensuring accurate, organized project documentation.

You will coordinate with general contractors, consultants, and internal stakeholders, managing document control and project close-out delivery in a fast-paced environment.