Construction Project Accountant (QuickBooks Enterprise & AIA Pay Applications)

ADP Lemco; Draper (UT); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

401(k) with company match

Paid vacation and holidays

Dental insurance

Health insurance

Job summary

ADP Lemco, Inc. is seeking a detail-oriented Project Accountant to join our stable team in Draper, Utah. This full-time, in-office role requires meticulous work with linked QuickBooks transactions, and strong ability to reconcile dates, numbers, and classes across records.

You'll handle 1099 installer bills, material and supplier invoices, AP tasks, and monthly pay applications, while maintaining complete backups and ensuring accuracy from day one.

Qualifications

• 2+ years of accounting or full-charge bookkeeping experience, with accounts payable exposure.
• Strong QuickBooks and Excel skills (a must); QuickBooks Enterprise experience preferred
• Exceptional attention to detail and the discipline to follow precise, multi-step procedures without shortcuts
• Sound judgment: when an amount doesn't match, you investigate and resolve it rather than push it through
• Construction industry experience — pay applications, lien waivers, job costing, or retention — strongly preferred, but we will train a sharp, careful accountant who learns quickly
• Comfortable communicating with project managers, general contractors, and outside vendors
• Bachelor's degree in Accounting or Business preferred but not required

Responsibilities

• Process recurring 1099 installer bills (approximately 60 per month) through QuickBooks Enterprise's linked transaction workflow
• Enter material and supplier bills through the same linked PO Item Receipt Bill process
• General accounts payable: vendor bills, credit memos, and payment processing
• Prepare and submit monthly Pay Applications (AIA G702/G703 and GC-specific formats), including Schedule of Values setup
• Review incoming construction contracts against our Sales Orders: verify scope and exclusions, coordinate insurance certificates with our broker
• Maintain complete backup documentation — attaching invoices and receipts in QuickBooks and keeping job folders current

Skills

Accounts payable

QuickBooks

Excel

Attention to detail

Education

Bachelor's degree in Accounting

Tools

QuickBooks Enterprise

Job description

ADP Lemco, Inc. is a well-established commercial specialty contractor, manufacturer, and service provider with over 70 years of experience in the athletic and gymnasium equipment industry. We specialize in new construction and remodel projects involving Division 11 66 00 Gymnasium Equipment and Division 10 11 00 Visual Display Surfaces, along with gymnasium bleachers, auditorium fixed seating, gymnasium floor refinishing, portable floors, and new construction. Our primary focus is K-12 schools, colleges, and churches, with some residential work for home gyms. Headquartered in Draper, Utah, we operate mainly throughout the western United States and Texas, while our service department performs safety inspections and repairs nationwide.

We are seeking a detail-oriented Project Accountant to join our friendly, stable team. This is a full-time, in-office position in Draper, Utah.

You’ll work from clear, documented procedures — but this is not mindless data entry. Our accounting runs on linked QuickBooks transactions where dates, reference numbers, amounts, and classes must reconcile across multiple connected records, and where catching a discrepancy before it posts matters more than speed. If you’re the kind of person who notices when a number doesn’t look right and won’t move on until you understand why, you’ll do well here.

Responsibilities

• Process recurring 1099 installer bills (approximately 60 per month) through QuickBooks Enterprise's linked transaction workflow: Purchase Order Item Receipt Bill on the cost side, Sales Order Customer Invoice on the revenue side, including retention accrual, class tracking, and three-way match verification against PM-approved invoices
• Enter material and supplier bills through the same linked PO Item Receipt Bill process
• General accounts payable: vendor bills, credit memos, and payment processing
• Prepare and submit monthly Pay Applications (AIA G702/G703 and GC-specific formats), including Schedule of Values setup, retention billing, lien waivers, and follow-up with general contractors
• Review incoming construction contracts against our Sales Orders: verify scope and exclusions, coordinate insurance certificates with our broker, and set up billing terms (retention, pay app due dates, submittal invoicing) so each project is ready to bill correctly from day one
• Maintain complete backup documentation — attaching invoices and receipts in QuickBooks and keeping job folders current

Qualifications

• 2+ years of accounting or full-charge bookkeeping experience, with accounts payable exposure
• Strong QuickBooks and Excel skills (a must); QuickBooks Enterprise experience preferred
• Exceptional attention to detail and the discipline to follow precise, multi-step procedures without shortcuts
• Sound judgment: when an amount doesn't match, you investigate and resolve it rather than push it through
• Construction industry experience — pay applications, lien waivers, job costing, or retention — strongly preferred, but we will train a sharp, careful accountant who learns quickly
• Comfortable communicating with project managers, general contractors, and outside vendors
• Bachelor's degree in Accounting or Business preferred but not required

Additional Information

Compensation & Benefits

• $34–$42 per hour (depending on experience)
• Flexible schedule with 4-day work week option (Monday – Thursday) after initial training
• 401(k) with company match
• Paid vacation and holidays
• Dental insurance available
• Health insurance – not currently available (to be discussed)
• Casual dress code and great small-office environment

Additional Preferences (not required)

• Willingness to occasionally help unload trucks
• Tech-savvy and open to using AI tools to automate tasks
• Pickleball player, sports fan, or movie buff (a fun plus!