Construction Procurement Specialist

NassauCountyFLChamber; Yulee (FL); Hybrid; USD 54,000 - 83,000; Full time

Job summary

Nassau County Board of County Commissioners in Yulee, Florida seeks a procurement professional to manage construction and capital-project procurement, ensuring compliance with state and county laws, policies, and procedures.

Responsibilities include developing ITB, RFQ, and RFP documents, coordinating pre-bid meetings, reviewing contracts and bonds, and collaborating with county departments to align with schedules and budgets.

Qualifications

• Experience managing and executing procurement activities for construction or capital projects.
• Experience developing ITB, RFP, and RFQ documents.
• Ability to coordinate pre-bid/pre-proposal meetings and respond to vendor inquiries.
• Knowledge of bonding, insurance, and statutory requirements in solicitations.
• Contract drafting in compliance with procurement policies.

Responsibilities

• Manage and execute procurement activities for construction and capital projects.
• Develop, issue, and manage ITB, RFP, and RFQ documents.
• Coordinate pre-bid/pre-proposal meetings, addenda, and vendor inquiries.
• Ensure solicitations outline project scope, bonding, insurance, and statutory requirements.
• Draft contracts in compliance with procurement policies.
• Review, process, and manage contracts, amendments, and change orders.
• Collaborate with county departments to align procurement with project schedules and budgets.
• Provide procurement timelines and updates to project teams and leadership.
• Facilitate solicitation evaluation process and debriefings.
• Ensure procurement activities follow statutes, ordinances, and county policy.
• Review and apply requirements for performance and payment bonds.

Skills

Procurement management

Construction procurement

Contract compliance

Vendor management

RFP drafting

ITB drafting

Project coordination

Tools

Microsoft Office

Job description

Nassau County Board of County Commissioners

Yulee, FL 32097

Nassau County is 726 square miles of natural beauty located in the northeast corner of Florida along the Atlantic Ocean and Interstate 95. With 13 miles of pristine beaches, hundreds of miles of rivers, historic downtown Fernandina Beach, and an expanding economy. The combination of rich history, rural charm, natural resources, quality-of-life, and proximity to strategic installations provides Nassau County with unparalleled potential. Part of the Jacksonville Metropolitan Area, Nassau County has a population of 91,113 and a regional population of 1.6 million, the Florida Bureau of Economic and Business Research (BEBR) estimates that Nassau County grew by 4.92% last year ranking as the 4th fastest-growing county, by percent growth, in Florida [2nd among counties with a population of at least 80,000]. BEBR predicts Nassau County will be the sixth fastest-growing county in the State of Florida over the next 10 years with a projected population expansion of 33% resulting in over 121,600 people calling Nassau County home.

This position is responsible for managing and executing procurement activities specific to construction projects, capital improvements, and related professional services. Ensures compliance with applicable laws, policies, and procedures while supporting departments in securing qualified contractors, vendors, and consultants. Serves as a subject matter expert in construction procurement, providing guidance, developing solicitations, and facilitating the solicitation process through contract approval.

Develops, issues, and manages Invitations to Bid (ITB), Requests for Proposals (RFP), and Requests for Qualifications (RFQ) for construction and capital projects.

Coordinates pre-bid/pre-proposal meetings, addenda, and vendor inquiries.

Ensures solicitations clearly outline project scope, bonding, insurance, and statutory requirements.

Drafts contracts in compliance with procurement policies.

Reviews, processes, and manages contracts, amendments, work authorizations and contract change orders by reviewing submissions, approving contracts that meet standards, and collaborating with departments to adjust when needed.

Reviews contractor insurance certificates, bonds, affidavits, and supporting documentation prior to contract execution.

Collaborates with County departments to align procurement with project schedules and budgets.

Provides procurement timelines, milestones, and updates to project teams and leadership.

Facilitates solicitation evaluation process and debriefings.

Ensures procurement activities follow applicable statutes, ordinances, and County procurement policy.

Reviews and applies requirements for performance and payment bonds, and bid bonds.

• Reviews, plans, and prioritizes daily, weekly, and monthly work assignments to meet the operational goals of the Department.
• Develops an understanding of legal issues to determine appropriate level of engagement by legal staff.
• Revises procurement templates and forms, as necessary.

Promotes open competition, transparency, and fair evaluation processes.

Educates vendors on County procurement requirements and encourages participation from local businesses.

Serves as a resource to departments and vendors regarding procurement procedures, contract compliance, and construction procurement best practices.

• Collaborates with County department’s staff to continuously improve the contracting and procurement process.
• Develops policy and procedure recommendations for continuous improvement of solicitation and contracting processes.
• Provides support in resolving issues and discrepancies; maintains communication with internal customers providing support and timely information.
• Assists in the overall implementation of goals and objectives for the department to include the establishment of purchasing schedules and the implementation of policies and procedures.
• Ensures a structured schedule is in place to enable adequate contract management and administration.
• Ensures the appropriate terms and conditions are applied to best allocate, manage, and control risk.
• Assists with the resolution of contract discrepancies.
• Ensures proper approval and documentation is submitted throughout the contract approval process
• Assists in the Formal Bid, Request for Proposal (RFP), and Request for Qualifications (RFQ) processes to include bid and proposal openings at specified times and reviewing and recommending award of bids and proposals.
• Provides advice on the interpretation of the procurement policy and procedures to resolve contract issues and questions.
• Prepares and maintains reports on purchase-related activities and metrics.
• Acts as an advisory resource on large and/or complex sourcing plans.
• Provides post award contractual advice and support.
• Interacts with County staff to become familiar with customers' goals and requirements
• Prepares special reports as needed.
• Functions in various capacities and completes special projects as required.
• Attends trade shows and conferences and engages in professional development to attain or retain professional certifications.
• Interacts and communicates with various groups and individuals such as the immediate supervisor, co-workers, County personnel, Board/Committee members, vendors and the general public.
• Operates a variety of equipment, which may include a computer, copier, telephone, calculator, printer, scanner, etc.
• Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
• Performs related duties as required.

(These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)

Preference will be given to individuals designated as a Certified Professional Public Buyer (CPPB), Certified Professional Contracts Manager (CPCM), Certified Construction Contract Administrator (CCCA), and/or Certified Construction Manager (CCM).

The range for this position is $54,308.36 – $82,636.97. The County provides a comprehensive benefits program and participates in the Florida Retirement System (FRS) and has a 3% employee contribution requirement. Voluntary supplemental 457 deferred compensation retirement is also available. For additional benefit information, visit: https://www.nassaucountyfl.com/243/Employee-Benefits .

Nassau County is a Drug Free Workplace & an EEO Employer; Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws.