Construction Office Manager

Red Leaf Developments, Inc.; Loomis (CA); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

401(k) retirement plan

Health benefits contribution

Paid time off

Paid holidays

Full-time, year-round employment

Job summary

Red Leaf Developments, Inc. is seeking a Construction Office Manager in Loomis, CA to oversee administrative operations and support our growing construction company.

The role partners with the CEO and involves coordinating internal processes with employees, vendors, and external partners. The ideal candidate will be highly organized, proactive, and discreet, with strong business judgment and excellent communication skills.

Qualifications

• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Lead and manage the administrative team, including accounting support, facilities, fleet, and warranty functions.
• Support business operations, internal processes, and administrative systems.
• Coordinate tax preparation and reporting activities with the CEO and external CPA.
• Support company compliance efforts related to legal, insurance, licensing, and safety requirements.
• Maintain accurate records and documentation across business operations.
• Serve as a key administrative partner to the CEO, preparing and communicating company-wide announcements and updates.
• Coordinate and manage high-priority projects and initiatives.
• Handle confidential financial, employee, and strategic company information with professionalism and discretion.
• Manage workers' compensation, benefits administration, 401(k), hiring/onboarding, and HR processes.
• Oversee employee safety program administration and HR documentation.

Skills

Strong organizational skills

Excellent written and verbal comms

Ability to maintain confidentiality

Tools

Google Workspace

Spreadsheets

Database systems

Job description

Red Leaf Developments, Inc.

Construction Office Manager

Location: Loomis, CA

Employment Type: Full-Time, Year-Round

Compensation: $85,000-$100,000 per year, based on experience and qualifications

About Red Leaf Developments

Red Leaf Developments, Inc. is a design-build firm redefining the standard for outdoor living environments. Specializing in high-end residential and commercial pool and landscape design/construction, we create personalized, innovative spaces that enhance our clients' daily lives.

Our team is guided by our Core Values:

• Accountability
• Excellence
• Bring The Energy
• Commitment to the Process
• Strong Relationships

About the Role

Red Leaf Developments is seeking an experienced Construction Office Manager to oversee administrative operations, support executive leadership, and manage key business processes that support our growing construction company.

This role serves as a trusted partner to the CEO and works closely with internal teams, employees, vendors, and external partners. The ideal candidate is a highly organized, proactive professional with strong business judgment, excellent communication skills, and the ability to manage confidential information with discretion.

The successful candidate will help improve operational efficiency, maintain compliance, support employees, and ensure Red Leaf's administrative systems continue to support company growth.

Key Responsibilities

Administrative & Business Operations

• Lead and manage the administrative team, including accounting support, facilities, fleet, and warranty functions
• Support business operations, internal processes, and administrative systems
• Coordinate tax preparation and reporting activities with the CEO and external CPA
• Support company compliance efforts related to legal, insurance, licensing, and safety requirements
• Maintain accurate records and documentation across business operations

Executive Support

• Serve as a key administrative partner to the CEO
• Prepare and communicate company-wide announcements and organizational updates
• Coordinate and manage high-priority projects and initiatives
• Handle confidential financial, employee, and strategic company information with professionalism and discretion

Human Resources & Employee Operations

• Manage workers' compensation claims, audits, and related reporting
• Coordinate employee health benefits administration and annual open enrollment
• Manage the company 401(k) plan in partnership with the CEO
• Support employee hiring, onboarding, and performance management processes
• Oversee employee safety program administration and compliance
• Maintain accurate employee records and HR documentation

Qualifications

Required Qualifications

• 3+ years of experience in business operations, administration, finance, or a related field
• Experience managing administrative processes and internal business systems
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Proficiency with Google Workspace, spreadsheets, and database systems
• Strong alignment with Red Leaf Developments' Core Values

Preferred Qualifications

• Experience in the construction industry or a construction-related business environment
• Knowledge of construction financial operations, including WIP reporting, job costing, retainage, and billing processes
• Experience supporting HR operations, employee benefits, and compliance programs
• Experience working directly with business owners or executive leadership
• Experience managing administrative teams

Compensation & Benefits

• Annual salary of $85,000-$100,000, based on experience and qualifications
• 401(k) retirement plan
• Health benefits contribution with choice of plans
• Paid time off
• Paid holidays
• Full-time, year-round employment

Red Leaf Developments, Inc. is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs in accordance with applicable federal, state, and local laws.