Construction Loan Payout Assistant

FCB Banks; New Baden (IL); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

401(k) with match

Paid time off

Job summary

FCB Banks is seeking a Construction Loan Payout Assistant in New Baden, IL. The role supports the Construction Loan Payout Department to ensure timely, accurate processing of payout requests, handling emails, files, lien waivers, and daily reconciliation.

Responsibilities include maintaining files, reviewing payout requests, and assisting borrowers, contractors, and staff. The position requires attention to detail, organization, and teamwork within a references-based, office environment.

Qualifications

• High school diploma or equivalent required.
• Prior banking, loan operations, administrative, or construction lending experience preferred.
• Experience with loan documentation, construction draws, or customer service preferred.

Responsibilities

• Monitor the construction loan department email inbox and print pending emails and requests throughout the day.
• Pull and maintain construction loan files associated with incoming payout requests and correspondence.
• Review and update the construction loan tracking program with all lien waivers received to date.
• Place files in pending status for further processing and maintain files in proper order based on date received.
• Sort incoming mail, courier envelopes, and internal bank run items related to construction lending.
• File lien waivers and supporting documentation in the appropriate construction loan file.
• Answer incoming phone calls and assist borrowers, contractors, title companies, and internal staff to facilitate issue resolution.
• Review construction payout requests received through mail, courier, or internal delivery channels for processing.
• Review prior-day construction payout summaries, verify balances against Premier Navigator or applicable core system, and distribute reports to loan officers.
• File and maintain construction progress photos in both physical loan files and shared electronic drives.
• Set up new construction payout files upon receipt from the loan processing department.
• Verify checks and applicable parties against OFAC sanctions lists in accordance with bank compliance procedures.
• Close and secure the construction loan department at the end of each business day.
• Maintain accurate records and documentation in accordance with bank policies and audit requirements.
• Prepare lien waiver packages and supporting documents for title companies.
• Perform additional duties and special projects as assigned.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Loan servicing software

Document imaging systems

Job description

grow your career while making a difference in your community

Join our team and be part of something meaningful — a legacy of service, growth, and community connection that makes a difference every day.
Explore Career Opportunities

• People First: We treat our employees like family — with respect, trust, and support for work-life balance.
• Community-Driven: We’re deeply rooted in our local communities and empower employees to give back through volunteer opportunities and local partnerships.
• Inclusive & Collaborative: We value diverse perspectives and foster an environment where every voice can contribute to innovation and customer success.
• Growth Mindset: We invest in learning and continuous improvement, so every team member can build their best career.

Benefits and Perks

• Competitive Compensation: Fair pay with regular reviews and performance-based incentives.
• Health & Wellness: Comprehensive medical, dental, and vision coverage.
• Financial Security: 401(k) with company match, employee banking benefits, and financial wellness resources.
• Work-Life Balance: Paid time off and personal time.

Career path options

early careers

We offer a variety of entry-level roles and structured development programs across key business areas that are designed are designed to help students, graduates, and early professionals build a strong foundation for a successful career in banking and financial services.

We value the expertise and leadership that experienced professionals contribute to our organization. Whether you are an industry veteran or seeking to transition your skills into financial services, our diverse business areas provide opportunities to make a meaningful impact, drive innovation, and help shape the future of banking.

Position: Construction Loan Payout Assistant

Location: FCB New Baden Bank

14-22 E. Hanover St.

Job Id: 206

# of Openings: 1

Classification:

Non-Exempt/Hourly

Job Type:

Full-Time

Location:

14-22 E Hanover St.

Reports To:

Senior Construction Processor

ABOUT US:

FCB Banks has been family owned and managed for more than three generations. Our original banks opened in New Baden and Albers in 1901 and customers quickly associated FCB with quality service, competitive rates, and personal customer care. These qualities became the pillars of our business when First Collinsville Bank opened in 1990 and we began expanding throughout the area. We streamlined and simplified banking operations and officially changed our name to FCB Banks in 2017. Today we have seventeen locations in sixteen wonderful towns serving customers in Illinois and Missouri. We pride ourselves on being locally owned and operated as well as a valued part of the community. Since 1901 our goal at FCB Banks has always been to provide exceptional service to our valued customers.

JOB SUMMARY:

A Construction Loan Payout Assistant assists the Construction Loan Payout Department personnel in daily responsibilities required to complete timely and accurate processing of construction loan payout requests.

ESSENTIAL JOB DUTIES:

• Monitor the construction loan department email inbox and print pending emails and requests throughout the day.
• Pull and maintain construction loan files associated with incoming payout requests and correspondence.
• Review and update the construction loan tracking program with all lien waivers received to date.
• Place files in pending status for further processing and maintain files in proper order based on date received.
• Sort incoming mail, courier envelopes, and internal bank run items related to construction lending.
• File lien waivers and supporting documentation in the appropriate construction loan file.
• Answer incoming phone calls and assist borrowers, contractors, title companies, and internal staff to facilitate issue resolution.
• Review construction payout requests received through mail, courier, or internal delivery channels for processing.
• Review prior-day construction payout summaries, verify balances against Premier Navigator or applicable core system, and distribute reports to loan officers.
• File and maintain construction progress photos in both physical loan files and shared electronic drives.
• Set up new construction payout files upon receipt from the loan processing department.
• Verify checks and applicable parties against OFAC sanctions lists in accordance with bank compliance procedures.
• Close and secure the construction loan department at the end of each business day.
• Maintain accurate records and documentation in accordance with bank policies and audit requirements.
• Prepare lien waiver packages and supporting documents for title companies.
• Perform additional duties and special projects as assigned.

TECHNICAL SKILLS NEEDED:

• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency in Microsoft Office products, including Outlook, Word, and Excel
• Ability to learn and utilize bank software systems, including loan servicing and document imaging systems
• Knowledge of construction loan documentation, lien waivers, and payout processes preferred.
• Ability to work independently and collaboratively within a team environment

QUALIFICATIONS:

• High school diploma or equivalent required.
• Prior banking, loan operations, administrative, or construction lending experience preferred.
• Experience with loan documentation, construction draws, or customer service preferred.

WORKING CONDITIONS:

• Work is primarily in a professional office environment within normal banking hours, with occasional additional hours as needed to meet operational deadlines.
• Position requires prolonged periods of sitting, standing, walking, bending, reaching, and repetitive hand and wrist movements associated with computer and office equipment.
• Frequent use of computers, keyboards, telephones, scanners, copiers, printers, and other standard office equipment is required.
• Ability to view computer screens for extended periods and accurately review detailed documents and reports.
• Regular handling, lifting, carrying, and filing of loan files, documents, mail trays, and office supplies weighing up to 20 pounds.
• Frequent movement between workstations, filing areas, storage locations, and other bank departments throughout the day.
• Position requires strong visual attention to detail and the ability to read and interpret financial documents, lien waivers, invoices, checks, and legal documentation.
• Ability to maintain focus and accuracy while managing multiple interruptions, deadlines, and high volumes of paperwork and communications.
• Frequent interaction with customers, contractors, title companies, inspectors, and bank personnel in person, by phone, and through electronic communication.
• Must be able to maintain regular and reliable attendance and perform duties in a fast-paced environment with changing priorities.
• Employee may be required to safely open, close, and secure department files, cabinets, and office areas at the beginning and end of the business day.

BENEFITS:

• $18 - $22.50 per hour, eligible for performance-based bonuses and incentives
• Group Life Insurance 1x annual salary, 100% paid by the bank
• Long-Term Disability insurance, 25% paid by the bank
• Voluntary Life Insurance and Accidental Death and Dismemberment Insurance
• Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)
• Employee Assistance Program, Travel Assistance and Life Services Tool Kit
• Paid time off including Vacation, Personal and Sick leave
• Partially-paid Parental Leave for eligible employees
• 401(k) with company match for eligible employees

DISCLAIMER: The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities.

FCB Banks retains the right to change or assign other duties to this position.

Equal access to programs, services and employment opportunities is available to all persons without regard to age, ancestry, citizenship, status, color, physical or mental disability, genetic information, marital status, military status, national origin, race, religion, sex (including pregnancy), sexual orientation, or any other basis protected by federal, state, and/or local law.

In accordance with the Americans with Disabilities Act and/or applicable state and local laws, applicants requiring reasonable accommodations for the application and/or interview process should notify the FCB Human Resources Department. Examples of reasonable accommodations include making a change to the application process; providing written materials in an alternate format such as braille, large print, or audio recording; using a sign language interpreter; using specialized equipment; or modifying testing conditions.

Applicants have rights under Federal Employment Laws

Learn more about us

Equal Employment Opportunity & Federal Contractor Notice

FCB Banks is an Equal Opportunity Employer and federal contractor. FCB does not make unlawful employment decisions on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable federal, state, or local law. As required by applicable law, FCB Banks takes affirmative action to employ and advance in employment qualified individuals with disabilities and protected veterans under Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA). FCB Banks will not discharge or otherwise discriminate against employees or applicants for inquiring about, discussing, or disclosing their own pay or the pay of another employee or applicant. Reasonable accommodations are available for qualified individuals with disabilities and disabled veterans throughout the application and hiring process; applicants requiring assistance may contact HR at 618-346-9000 or [e-mail] .