Loan Documentation & Collateral Specialist (Final Docs Specialist)

FCB Banks; Collinsville (IL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Parental leave

Life insurance

Long-term disability

Job summary

FCB Banks is seeking a Final Docs Specialist to ensure real estate collateral documentation is complete and properly perfected to maintain the Bank’s lien position. This role reviews final loan documents, tracks collateral, and coordinates with title agents and recording offices.

You will verify accuracy, resolve exceptions, and support compliant documentation processes in a fast-paced banking environment in Collinsville, IL.

Qualifications

• Strong attention to detail and accuracy in reviewing real estate collateral documents.
• Ability to identify missing, incomplete, or inconsistent information in loan documentation.
• Excellent organizational and follow-up skills with the ability to manage multiple items and deadlines.

Responsibilities

• Ensure all real estate collateral is properly perfected and lien position is maintained.
• Maintain collateral and final document tracking information.
• Perform quality control reviews of final loan and collateral documentation for accuracy and completeness.
• Identify deficiencies or exceptions and facilitate timely correction.
• Communicate with title agents and recording offices regarding documents and requirements.

Skills

Attention to detail

Documentation review

Organizational skills

Communication skills

Confidentiality

Education

High school diploma or equivalent

Tools

Document imaging software

Bank systems

Job description

grow your career while making a difference in your community

Join our team and be part of something meaningful — a legacy of service, growth, and community connection that makes a difference every day.
Explore Career Opportunities

• People First: We treat our employees like family — with respect, trust, and support for work-life balance.
• Community-Driven: We’re deeply rooted in our local communities and empower employees to give back through volunteer opportunities and local partnerships.
• Inclusive & Collaborative: We value diverse perspectives and foster an environment where every voice can contribute to innovation and customer success.
• Growth Mindset: We invest in learning and continuous improvement, so every team member can build their best career.

Benefits and Perks

• Competitive Compensation: Fair pay with regular reviews and performance-based incentives.
• Health & Wellness: Comprehensive medical, dental, and vision coverage.
• Financial Security: 401(k) with company match, employee banking benefits, and financial wellness resources.
• Work-Life Balance: Paid time off and personal time.

Career path options

early careers

We offer a variety of entry-level roles and structured development programs across key business areas that are designed are designed to help students, graduates, and early professionals build a strong foundation for a successful career in banking and financial services.

We value the expertise and leadership that experienced professionals contribute to our organization. Whether you are an industry veteran or seeking to transition your skills into financial services, our diverse business areas provide opportunities to make a meaningful impact, drive innovation, and help shape the future of banking.

Position:Loan Documentation & Collateral Specialist (Final Docs Specialist)

Location: FCB Corporate Offices

717 Vandalia Street

Job Id:203

# of Openings:1

Loan Documentation & Collateral Specialist (Final Docs Specialist)

Classification:

Non-Exempt/Hourly

Job Type:

Full-Time

Location:

Non-remote; onsite position
Collinsville Loan Processing
717 Vandalia St.
Collinsville, IL 62234

Reports To:

Loan Processing Manager

ABOUT US:
FCB Banks has been family owned and managed for more than three generations. Our original banks opened in New Baden and Albers in 1901 and customers quickly associated FCB with quality service, competitive rates, and personal customer care. These qualities became the pillars of our business when First Collinsville Bank opened in 1990 and we began expanding throughout the area. We streamlined and simplified banking operations and officially changed our name to FCB Banks in 2017. Today we have seventeen locations in sixteen wonderful towns serving customers in Illinois and Missouri. We pride ourselves on being locally owned and operated as well as a valued part of the community. Since 1901 our goal at FCB Banks has always been to provide exceptional service to our valued customers.

JOB SUMMARY:
The Final Docs Specialist is responsible for ensuring all real estate collateral documentation is complete and properly perfected to maintain the Bank’s intended lien position. This position reviews final loan documentation for accuracy, completeness, and compliance; identifies and facilitates the resolution of documentation exceptions; maintains collateral tracking information; and works with title agents, recording offices, and internal departments to obtain and finalize required documentation.

ESSENTIAL JOB DUTIES:

• Ensures all real estate collateral is properly perfected and the Bank maintains the appropriate lien position.
• Establishes, maintains, and updates collateral and final document tracking information.
• Performs quality control reviews of final loan and collateral documentation to ensure accuracy, completeness, and proper execution.
• Identifies documentation deficiencies or exceptions and facilitates timely correction and resolution.
• Reviews final documentation for compliance with applicable investor requirements.
• Monitors outstanding final documents and follows up as necessary to ensure required documentation is received and completed.
• Scans and indexes final documentation into the Bank’s core system in accordance with established procedures.
• Communicates with title agents, recording offices, and other applicable third parties regarding recorded documents, lien perfection, documentation exceptions, and other final document requirements.
• Performs departmental duties as needed to maintain adequate workflow and support timely completion of departmental responsibilities.
• Answers the Corporate Office main telephone line and directs calls to the appropriate individual or area.
• Maintains accurate and organized records in accordance with Bank policies and established procedures.
• Performs other tasks, functions, and special projects as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong attention to detail and accuracy.
• Ability to review legal and loan-related documentation and identify missing, incomplete, or inconsistent information.
• Strong organizational and follow-up skills with the ability to manage multiple outstanding items and deadlines.
• Effective written and verbal communication skills.
• Ability to communicate professionally with title companies, recording offices, internal employees, and other third parties.
• Ability to work independently while contributing to overall departmental workflow.
• Ability to maintain confidentiality and appropriately handle sensitive customer and Bank information.
• Basic computer proficiency and ability to learn and effectively utilize Bank systems and document imaging software.

QUALIFICATIONS:

• High school diploma or equivalent required.
• Previous banking, lending, loan documentation, title, real estate, or related experience preferred.
• Experience reviewing real estate or collateral documentation is preferred.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS:

• Work is primarily performed in a professional office environment.
• Regularly required to sit for extended periods while reviewing documents and working at a computer.
• Frequently required to use hands and fingers to operate a computer, telephone, scanner, and other standard office equipment.
• Regularly required to communicate effectively in person, by telephone, and electronically.
• Requires the ability to visually review detailed loan and collateral documentation for accuracy and completeness.
• Occasionally required to stand, walk, bend, reach, or move throughout the work area.
• May occasionally lift or move files, documents, supplies, or other materials, weighing up to 20 pounds.
• Requires the ability to maintain focus and accuracy while performing detailed and repetitive document review.
• Regular and reliable attendance is required.
• Work is generally performed during normal business hours, with additional hours occasionally required based on workload and business needs.
• Occasional travel between Bank locations may be required.

BENEFITS:

• $18.00 - $22.00 per hour, eligible for performance-based bonuses and incentives
• Health, Dental, Vision Insurance
• Group Life Insurance 1x annual salary, 100% paid by the bank
• Long-Term Disability insurance, 25% paid by the bank
• Voluntary Life Insurance and Accidental Death and Dismemberment Insurance
• Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)
• Employee Assistance Program, Travel Assistance and Life Services Tool Kit
• Paid time off including Vacation, Personal and Sick leave
• Partially-paid Parental Leave for eligible employees
• 401(k) with company match for eligible employees

DISCLAIMER: The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities. FCB Banks retains the right to change or assign other duties to this position. Equal access to programs, services and employment opportunities is available to all persons without regard to age, ancestry, citizenship, status, color, physical or mental disability, genetic information, marital status, military status, national origin, race, religion, sex (including pregnancy), sexual orientation, or any other basis protected by federal, state, and/or local law. In accordance with the Americans with Disabilities Act and/or applicable state and local laws, applicants requiring reasonable accommodations for the application and/or interview process should notify the FCB Human Resources Department. Examples of reasonable accommodations include making a change to the application process; providing written materials in an alternate format such as braille, large print, or audio recording; using a sign language interpreter; using specialized equipment; or modifying testing conditions. Applicants have rights under Federal Employment Laws Equal Employment Opportunity Poster Equal Employment Opportunity Supplement Family and Medical Leave Act (FMLA) Employee Polygraph Protection Act Equal Employment Opportunity & Federal Contractor Notice
FCB Banks is an Equal Opportunity Employer and federal contractor. FCB does not make unlawful employment decisions on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable federal, state, or local law. As required by applicable law, FCB Banks takes affirmative action to employ and advance in employment qualified individuals with disabilities and protected veterans under Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA). FCB Banks will not discharge or otherwise discriminate against employees or applicants for inquiring about, discussing, or disclosing their own pay or the pay of another employee or applicant. Reasonable accommodations are available for qualified individuals with disabilities and disabled veterans throughout the application and hiring process; applicants requiring assistance may contact HR at 618-346-9000 or [e-mail] .