Construction Finance Specialist

The University of North Carolina; Charlotte (NC); On-site; USD 55,000 - 85,000; Full time

Job description

Within the Division of Business Affairs, the Facilities Management department is responsible for all facilities planning, capital construction, and operations. Additionally, this department is responsible for all maintenance, repair, renovation, construction, and operations of the real property of the University – athletic fields, buildings, grounds, roads, and utility systems. Related services include housekeeping, recycling, and waste management.

Facilities Management, as the largest Divisional unit on campus by expenditures, is organized among six(6) work units: AVC Office; Business Operations; Planning, Design & Construction; Sustainability; Maintenance, Operations & Engineering; Environmental & Campus Operations. The Finance and Business Operations team is responsible for finance, budgeting, accounting, business analytics, process improvement, and quality assurance function within Facilities Management.

Primary Purpose of Position

Provides financial and administrative support for Facilities Management construction and capital projects. Assists with project financial activities including budget and funding tracking, invoice and payment review, reconciliations, financial reporting, and monitoring of project expenditures and commitments.

Works closely with project managers, Construction Finance, Procurement, University Budget Office, North Carolina System Office, and State Construction Office to assist with financial issues and compliance with University and State requirements. Assists with analyzing project financial data, identifying discrepancies, and processing funding adjustments and transfers between projects.

Maintains accurate project financial records and documentation and assists with construction finance systems, including Interscope, Archibus, and Banner. Provides financial and technical support to project managers.

Summary of Position Responsibilities

• Support financial management activities for Facilities Management construction projects involving State, University, and other funding sources.
• Monitor project budgets, expenditures, encumbrances, available balances, and funding activity to identify discrepancies or issues requiring attention.
• Review capital project budget worksheets and assist with Banner reconciliation.
• Maintain and process transactions within the Capital Purchase Order System.
• Assist with capital project purchase orders, change orders, budget revisions, transfers, and related financial processes.
• Assist with maintaining capital project contracts and related financial documentation.
• Own the Interscope Capital Reconciliation process and maintain supporting documentation.
• Assist with State Capital Infrastructure Fund ( SCIF ) tracking and related financial documentation.
• Assist with maintaining accurate project information in Interscope and Archibus.
• Assist with year-end financial activities, project closeout, and other time-sensitive Construction Finance requirements.

Information Analysis and Decision Making:

• Research and resolve routine financial and project accounting issues, escalating complex or policy-related matters to the Associate Director as appropriate.
• Serve as a departmental backup resource for Interscope, Archibus, Banner, and other Construction Finance systems.
• Assist project managers and Facilities Management staff with questions regarding purchase orders, change orders, and financial procedures.
• Provide financial information and supporting documentation needed for management decision-making.
• Maintain working knowledge of capital project financial requirements to provide continuity of operations during staff absences.

Communication:

• Serve as a back-up to communicate with the University Budget Office, Controller’s Office, Accounts Payable, Purchasing, project managers, contractors, consultants, and other University departments regarding routine capital project financial matters.
• Explain established financial procedures, documentation requirements, deadlines, and applicable University and State requirements.
• Serve as a back-up to respond to routine inquiries regarding capital project financial status and processes.
• Communicate important deadlines and requirements related to year-end closeout, project closeout, purchase orders, change orders, and other financial activities.
• Serve as a backup point of contact for Construction Finance activities during the Associate Director’s absence and elevate matters requiring higher-level authority or strategic decision-making.

Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, Construction Management, or a related field; minimum of 2 years of related experience; or an equivalent combination of education and experience.

Preferred Education, Knowledge, Skills and Experience

• Experience with State-funded capital construction projects.
• Experience working with UNC System or North Carolina State Construction Office requirements.
• Experience with project accounting, project reconciliation, or construction financial administration.
• Experience supporting financial processes in a higher education or public-sector environment.
• Experience working with capital project purchase orders, change orders, budget revisions, and project closeout activities.
• Working knowledge of Banner, Archibus, Interscope, and 49erMart.

Contact Information

9201 University City BlvdCharlotte, NC 28223