Construction Draw Administration Specialist

Women's Affordable Housing Network; California (MO); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Women's Affordable Housing Network seeks a Construction Draw Administration Specialist to process loan and equity draws and serve as the main contact for developers and third-party inspectors. The role is based in Encino, CA, with responsibilities spanning budget review, documentation, and ensuring compliance with funding timelines.

You will monitor development budgets and subsidy funding, prepare reports, and coordinate with internal teams during the transition from construction to operations,

Qualifications

• High attention to detail, critical thinking, inquisitive, and flexible.
• Strong time management and organizational skills.
• Excellent verbal and written communication skills.
• Proficiency in MS-Excel, MS-Word, and other MS-Office applications.

Responsibilities

• Prepares project budgets and milestones; follows up with project managers before funds disbursement.
• Reviews lien releases, insurance, and documentation for draws.
• Monitors development budgets, identifies variances, and flags cost exposures.
• Guides developers to ensure compliance with guidelines and timelines.
• Creates reports to monitor progress versus underwriting.

Skills

Attention to detail

Time management

Communication skills

Education

Associate's Degree

Bachelor's Degree in Real Estate/Accounting/Finance (progress)

Tools

MS Excel

MS Word

Job description

A Brief Overview

The Construction Draw Administration Specialist processes construction loan and equity draws in accordance with established procedures. Serves as processing point of contact for Developers and third-party inspector vendors to resolve Development Budget related questions and issues. The position will be based in Encino, CA.

What you will do

Prepares project Development Budgets and establishes project milestones in database, including “Tickler System” and following up as required with Project Managers regarding post-closing requirements or exception items prior to disbursement of funds.

Reviews and monitors compliance of partnership agreement and loan documents. Conducts detailed analysis of sources and uses, interest reserves, development deficits, timing of subsidy funding, documentation deficiencies, and budget adequacy.

• (1) Reviews lien releases, title updates, inspection reports, proof of builder’s risk insurance and other required insurance renewals, soft cost invoice verification, and other required documentation;
• (2) Monitors construction draws to ensure that the Development Budget sources (equity and loans) are going to approved costs;
• (3) Monitors Development Budget and identifies budget variances and provides notice of change orders or any potential cost exposures to Project Managers and Asset Management team;
• (4) Provides ongoing guidance to our developer partners to ensure continued compliance with established guidelines and protocols and to ensure conformity with timeline assigned to construction phase through lease-up.

Assists in coordinating with internal and external parties on collection of initial leasing reports, property insurance, and various required project documentation and information during the first 90 days of operations including, Qualified Occupancy Summaries, Rent Rolls, and Monthly Operating Statements.

Works with Project Managers in establishing guidelines and compliance protocols to support transition efforts from construction phase to operational phase of the project.

Creates/Runs reports to monitor the progress of properties compared to underwriting.

Data administration in Investor Central.

Education Qualifications

• Associate's Degree required.
• Bachelor's Degree Progress towards Real Estate, Accounting, Finance preferred.

Experience Qualifications

1-3 years Construction Loan or Equity draw processing preferred.

Knowledge, Skills, and Abilities

• High attention to detail, critical thinking, inquisitive, and flexible.
• Strong time management and organizational skills.
• Excellent verbal and written communication skills.
• Proficiency in MS-Excel, MS-Word, and other MS-Office applications.