Construction Document Control Specialist

amesconstruction; Bagdad (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Ames Construction is seeking a Document Controls Specialist to manage large volumes of construction documents at the project site, ensuring safety, efficiency, and accuracy. You will act as a gatekeeper to minimize risks while supporting project staff and clients.

You will coordinate with Project Managers and Engineers to issue submittals and RFIs, maintain detailed logs, and ensure proper document formatting and templating. Travel to project locations is expected.

Qualifications

• Bachelor's or Associate's Degree in Technical Communication or related field.
• Experience in office work, documentation, and control preferred.
• Mining and/or Construction industry experience is a plus.
• Excellent communication skills, both oral and written.
• Strong client service attitude with ability to interface with clients and maintain lasting, positive relationships.
• Positive attitude and aptitude to support diverse teams are a must.
• Must be able to exercise discernment and problem‑solving when new circumstances arise outside set document control procedures.
• Ability to work under tight deadlines and on own initiative.
• Able to establish priorities to maintain a balance between short- and long-term activities.
• Proficiency in Microsoft Office Suite, with emphasis on Excel, Word, Outlook, and PowerPoint required.
• Experience in software such as Aconex, SharePoint, Bluebeam, and Adobe Creative Suite preferred.

Responsibilities

• Issue submittals and RFIs with PMs and Engineers to the client.
• Maintain numbering and filing systems for project documents.
• Maintain detailed logs of incoming and outgoing documents.
• Facilitate timely internal and external document reviews.
• Format documents as needed for consistency and professionalism.
• Download, file, distribute, and maintain high volume of complex documents.
• Prepare and distribute agendas and meeting minutes.
• Communicate effectively with clients, external parties, and team members.
• Prepare clear, timely reports for internal and external parties.
• Enforce document control procedures and standards.

Skills

Communication skills

Time management

Client service

Adaptability

Detail-oriented

Education

Bachelor's or Associate's Degree in Technical Communication or related field

Tools

Aconex

SharePoint

Bluebeam

Adobe Creative Suite

Microsoft Office

Job description

Ames Construction is seeking a Document Controls Specialist to manage large volumes of construction documents at the project site, ensuring safety, efficiency, and accuracy. You will act as a gatekeeper to minimize risks while supporting project staff and clients.

You will coordinate with Project Managers and Engineers to issue submittals and RFIs, maintain detailed logs, and ensure proper document formatting and templating. Travel to project locations is expected.